Use this professional created Personal Assistant job description example to gain some inspiration on how to best craft your job description.
Personal assistants work for either an individual or a company, providing needed services as they arise. Personal assistants usually worth both on- and off-site managing schedules, making appointments and running errands.
A personal assistant should be reliable and have great attention to detail. The job often requires inside knowledge that must be kept confidential. Personal assistants also must be able think on their feet in order to solve problems and perform their duties under minimal supervision.
Your personal assistant job description should include desired qualities, such as the ability to multitask and present oneself in a professional manner. The job requires someone with strong personal skills as well as clerical skills.
Personal Assistant Job Description Template
If you like working in a fast-paced, exciting environment, a job as a personal assistant for our company could be perfect for you. As a personal assistant, you have the inside scoop on what is needed to keep company production high and morale soaring. You are tasked with helping a specific executive by managing schedules, making appointments and ensuring that the day-to-day tasks are taken care of. You help plan every part of the executive’s day in order that it’s as efficient and productive as possible. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day. A career as a personal assistant can be exciting and guarantee that you meet all kinds of new people.
Schedule and plan out each day for your executive, consulting with him or her as you prioritize appointments and meetings.
Keep notes of meetings and track of important items discussed that require deeper analysis at a later time, freeing up the executive to focus on the meeting.
Handle all correspondence that comes through the office, making quick decisions about what calls, emails and visitors are important and which can be rescheduled at a later time.
Conduct business research when the opportunity presents itself to find ways to improve employee morale and boost productivity, working to cut costs without sacrificing quality.
Manage travel itineraries both locally and globally as executives travel for meetings and conferences, at times traveling with them.
Coordinate and submit monthly expense requests and reports with a detailed summary of spending and costs.
Run day-to-day errands and coordinate special events, including conferences, quarterly meetings and business luncheons.
Maintain organization and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.
- High school diploma or its equivalent
- Secretarial or clerical experience for one to two years
- Valid driver’s license
- Current knowledge of the latest edition of Microsoft Office and Google Drive
- Associate’s degree
- Background as a volunteer