If you want to get the job, you’ve got to catch the attention of the right people. With a strong CV that shows your accomplishments, skills and experience that are relevant to the job, it’s easier to stand out among other applicants. Use our administrative assistant CV example to craft a winning administrative assistant CV. We provide useful tips on how to create a detailed CV, and best practices for including important sections like Work History, Education, Awards, Skills and Interests, along with writing your own engaging professional summary or personal profile.
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I am an organized, friendly administrative assistant with 10 years of experience as an engaging, motivated face in the front office. I have worked with corporations, medical offices and law firms and am experienced in dealing with executives as well as customers or patients. I am highly structured, meticulous, personable and have a unique ability to multi-task during meetings, events or just the average workday. I am passionate about organization and ensuring that all documents are scanned and filed digitally to provide an extra copy. I am good at motivating the office and keeping morale high by encouraging employees to become invested in their jobs for more than a paycheck.
Assisted several executives in the corporation with duties such as taking notes, organizing meetings with clients and preparing statistical reports for quarterly meetings. Managed the front desk and scheduled appointments for three executives on a daily basis. Supervised and trained entry-level clerical staff on company systems, procedures and protocols.
Ran the office of a law firm that included three different lawyers and two paralegals. Organized schedules, answered phones and scheduled meetings. Prepared regular reports, financial statements, memos and letters using spreadsheets, word processing and database software. Took messages and handled confidential client information when filing and scanning important documents.
Answered calls, scheduled appointments and greeted customers at a local veterinary clinic. Responsible for maintaining the schedule and ordering supplies. Compiled data on a monthly basis regarding patients, their owners and which services were most common. Greeted clients with a calm, friendly demeanor when they appeared in tense, emotional situations regarding their pets.
Graduated Magna Cum Laude
- Great communication skills to show clients and other employees that they are valued and their concerns are heard.
- Exceptional organizational skills to guarantee that all files, documents and confidential information is taken care of appropriately.
- Reading and writing comprehension skills to ensure that all message are taken correctly and passed on to the correct individual in a way that is understandable.
- Detailed-oriented when dealing with schedules with the ability to manage several calendars at once to guarantee that no executive is double scheduled.
- Friendly personality that puts a face of trust and loyalty in the front office where clients get their first impression of the company.
Love reading and creative writing, and occasionally write an editorial column for the local newspaper. Enjoy cooking, baking and making up my own recipes. Am passionate about fitness and love to run marathons. Volunteer at the local soup kitchen and love to tutor and work with kids whenever possible. Help kids with math and science homework at the local Boys and Girls Club once a week.
Tips for Writing Your Administrative Assistant CV
Administrative Assistant Overview
As evidenced in our administrative assistant CV example, you must understand the details of the job you’re applying for. Administrative assistants can do a variety of jobs, from managing the front office to traveling with executives to taking notes for meetings. You want to highlight your organizational skills, your attention to detail and your personable nature. Your job includes working with both company employees and clients and finding the balance between keeping the two happy. You are often the first impression the client gets of the company, so highlight your friendly nature and strong ability to communicate.
Skills and Knowledge to Include in Your Administrative Assistant CV
The administrative assistant CV example above shows what you need to do to get noticed by those doing the hiring. When you write your professional summary, include any awards you’ve received for things done in your field. List volunteer time, computer or technology class completion or even telephone and communication skills. This information should also be listed in the Awards and Skills sections of your CV. The Skills section should include speaking, writing, service orientation, reading comprehension and active listening skills. A strong handle on the English language, clerical skills, knowledge of computers and experience working with management and administration should also be included here.
Tips for Writing an Excellent CV
To go along with our administrative assistant CV example, we also have some general tips to keep in mind when writing any CV.
- Your personal profile or professional summary is your chance to catch the reader’s attention and engage them so they want to learn more about you.
- Always list work section in reverse chronological order, listing your most recent job first and going backward from there through your other jobs or positions.
- Use metrics such as rates, percentages, amounts and quantities as often as possible when writing a CV to show exactly how much of an impact your work has had on previous employers.
- Never include your GPA in the education section unless your degree was earned recently.
- Avoid anything too personal or opinionated, such as religious or political views. Don’t use your CV to explain why you left other jobs. Try to add some personal touches, but for the most part keep your CV professional.