wage process timekeeper resume example with 6+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - - -
Professional Summary

Sr. Administrative Assistant with over 15 years of successful experience in office management and bookkeeping. Recognized consistently for performance excellence and contributions to success in multiple industries.

Strengths in AP/AR, payroll, superior customer service and Safety & Security.

  • Employee timesheet processing
  • Managing process efficiency
  • Vendor invoice processing
  • Impact limitation processes
  • Maintains confidentiality
  • Data Entry
  • Schedule Coordination
  • Recordkeeping proficiency
  • MS Office
  • Daily timekeeping
  • Investigating discrepancies
  • Invoice and payment processing
  • AS400, CDMS, IPTS, QuickBooks, UDS, Medical Manager
  • Business administration
  • Contract negotiations
  • Team Leadership
  • Documentation and control
  • Event planning
  • Clear oral/written communication
  • Bookkeeping
  • Scheduling
  • Staff Management
  • Safety and Security
  • Security Guard License
  • Electronic surveillance
  • Emergency Response
  • Specimen Collection
  • Specimen Labeling Procedures
  • Venipuncture
  • Phlebotomy
  • Managing patient records
  • Understanding of verifying patient demographics
  • Understanding of medical terminology
  • Scheduling proficiency
Work History
03/2018 to 03/2019
Wage Process TimeKeeper Ricoh Americas Corporation Montgomery, AL,
  • Independently maintained 97% accuracy in transferring correct data from payroll spreadsheets into IPTS system.
  • Realigned process schedule for C-3 Operators to factor in conditions and shortages.
  • Resolved timekeeping problems, improved operations and provided exceptional client support.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Researched and resolved time discrepancies.
  • Checked accrued hours against listed hours for leave time.
  • Verified timekeeping records and handled any discrepancies with employees.
05/2017 to 03/2019
Front Desk Admin Asst/Professional Security Guard Allied Universal/US Security Associates City, STATE,
  • Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.
  • Responded quickly to emergency situations to assess and deflect issues.
  • Guided periodic property safety inspections and oversaw remedial action to identified potential hazards
  • Employed effective time management when dealing with coordination and accountability around personnel and security assets.
  • Communicated with security team and building supervisors using two-way radios, mobile phones and other technological devices.
  • Secured entrances and exits by maintaining physical presence and carefully monitoring Lenel/Genetic alarms.
  • Checked identification of all persons entering and exiting facility to eliminate unauthorized visitors.
  • Answered multi-line phone system, responded to inquiries and transferred calls to correct departments and personnel.
  • Oversaw fast-paced front desk operations at busy Exxon Refinery facility with as many as 75 daily visitors/contractors/employees.
  • Collaborated with XOM Executive Teams and Sub-Contractor team members to handle guest requirements from check-in through check-out at the refinery.
10/2014 to 05/2017
Office Manager Swanke Construction City, STATE,
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using QuickBooks.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Prepared vendor invoices and processed incoming payments.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
01/2012 to 07/2014
Public Utility Billing Manager/City Secretary City Of Lone Oak City, STATE,
  • Drafted agendas, recorded minutes and created financial report documents for City Council meetings.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Performed accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Surpassed team goals by partnering with Police Department and Municipal Court to implement best practices and protocols.
Expected in to to
No Degree: Psychology/Sociology
Montana State University - Billings - Billings, MT
Expected in to to
West Mesquite High School - Mesquite, TX
Additional Information
  • License/Certificates: , State of Montana - Licensed Security Professional # PSP-SG-LIC-32110

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Resume Overview

School Attended

  • Montana State University - Billings
  • West Mesquite High School

Job Titles Held:

  • Wage Process TimeKeeper
  • Front Desk Admin Asst/Professional Security Guard
  • Office Manager
  • Public Utility Billing Manager/City Secretary


  • No Degree
  • GED

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