Transportaion Scheduling Assistant Field Trip Coordinator resume example

• Reviews timesheets and verifies hours to be paid.

• Prepares manual checks for termination, late time records, and special requests.

• Responds to employee questions on payroll and related issues.

• Works with HR/benefits group to resolve employee issues and ensures accuracy of deductions.

• Ensures compliance with all applicable local, state and federal wage and hour laws.

• Performs wage verifications.

• Assists with month end, quarter end, and year end functions.

• Assists with compiling and preparing payroll tax reports, unemployment tax reports and various other payroll-related reports. • Creates and maintains employee payroll files and assists with annual processing and dispersing of W-2, 1099 forms.

• Performs routine and non-routine data retrieval, analysis, and reporting from the payroll records as requested.

• Acts as payroll resource by resolving problems and communicating procedural changes.

• Processes all court-ordered or tax levied wage garnishments and ensures timely payment thereof.

• Performs other duties as assigned.

• As one of Accounting Assistants in Corporation, maintained and processed corporate financial Services records and accounts;maintained a variety of journals and ledgers, prepare breakdown of income and expenses for clients and venders and assist in developing financial statement, P&L, balance sheet support all Corporation & Franchisee’s
• Timekeeping functions.Conduct major budget studies, make analyses, and report findings and recommendations.Analyze budgets of divisions and departments and provide major assistance in developing program
• budgets, including the making of recommendations for budget modifications & revisions.
• Input and balance deposits,accounts receivable, change funds and expenses for all venders and clients. Maintain
• Review and evaluate budget and expenditure transfers.Verify accuracy of invoice charges and contact contract carriers regarding discrepancies.Review and evaluate budget and expenditure transfers.Communicate with staff at all levels and assist in the resolution of budgetary and related administrative
• problems.Determine evaluative criteria and establish validity.
• Post, balance, and maintain journals and ledgers; process invoices, expense claims, purchase orders, and
• Direct billings or contracts for payment and maintain related controls.
• Provide technical assistance to operating division or department heads and their staff and approve budget
• transfers within company guidelines.
• Compile data, make adjustments, and prepare technical reports and summaries.Analyze and project costs.
• Review and interpret various computer-produced reports and make necessary corrections, additions, or
• Deletions.
• Prepare or assist in preparation of reports; provide necessary documentation to auditors.
• Assist staff in proper reporting procedures; attend meetings and make presentations.
• Contact staff, vendors, and other agencies.
• Enter all employees’ Requests into QuickBooks payroll system; maintain
• Employee’s files.
• Process internal payroll functions, such as attendance verification, time-keeping,
• Complete payroll exceptions
• Calculate and process monthly and hourly payrolls using timesheets, Vacation & Sick Leave request , deduction cards, and According to company’s procedures, negotiated contracts, rules and regulations, and
• Variety of supplemental reports.
• Organize and maintain a variety of payroll related files; compile data, maintain spreadsheets, and prepare
• Reports and routine correspondence.
• Determine, code, or verify appropriate assignment information for input to employee data
• Base; input data to payroll and personnel databases.
• Update employee database, including employee work assignments.
• Assist Payroll Specialists by gathering, reviewing, and correcting time sheets, time cards, absence cards,
• Data printouts and other documents.
• Receive and make employee contacts to obtain or verify personal data and answer questions regarding
• Pay warrants; contact employees’ supervisor regarding work assignment.
• Maintain financial or specialized fiscal record keeping systems for special projects or programs.
• Collect, sort, and record financial or fiscal data; prepare or develop fiscal control documents.
• Explain company’s regulations, policies, procedures, and contract provisions.
• Maintain procedures governing work routines and prepare and update manuals and handbooks.
• Conduct and coordinate weekly accounts receivable & payable reports, conduct audit to identify and resolve discrepancies, maintain current cost accounting and statistical data, analyze cash balance and fund requirements. Prepare complex fiscal statical and government reports, monitor data processing systems for improvements .apply criteria to operating programs to determine cost and revenue. Provide technical assistance to operating division and franchisee owners.

• Assist in data base maintenance and revisions to routing and scheduling of bus services.
• Receive, organize, and revise pupil data applications for accuracy and completeness.
• Review trips, routes, manifests, and geographic data for accuracy and completeness and report Discrepancies; assist in proofing production materials; logs.
• Explain and disseminate transportation scheduling policies and procedures; assist in preparing materials For in service training.
• Maintain communication with designated site staff; notify parents and schools of revisions and new Schedules.
• Collect, tabulate, develop, keyboard, and maintain various logs, lists, schedules, forms, reports, and files.
• Coordinate with School sites regarding Field Trip requests and provide training and customer service to district staff and outside companies regarding new programs VersaTrans & Trip Tracker).
• Coordinate and assist with Transportation and community related programs.
• Represent Field Trip office at meetings and act as a liaison between Management, Operation, School sites, outside Companies & Budget office.
• Review and revise field trip manuals and handbooks including pricelist and Procedures.
• Coordinate and assist directly with Budget office regarding invoices and payments.
• Maintain operational records and business files, including quote & bill Transportation Field Trip order Report forms Develop, evaluates, implement, revise, interpret and explain Transportation/ Field Trip policies and procedures to staff, pupils and the public.
• Assist in scheduling Field Trip requests using multiple programs like Trip Tracker, legacy and Excel.
• Prepare reports and correspondence, develop and maintain record keeping systems.
• Established working relationships with others including school staff and Budget office and advice outside customers like Universities, Park & Recreational Cr regarding Purchase Orders.
• Advise and assist management staff in the financial administration of projects or accounts.
• Act as direct liaison with Budget office during financial audits of special projects, modify financial program to prepare and submit monthly Field Trip reports Plan and organize work to meet schedules and our weekly & monthly deadlines Train and direct the work to light duties Staff.