Trainer/Recruiter Coordinator, 05/2018 - 04/2020 Marathon Petroleum – City, STATE,
Current Develop and maintain effective frameworks, standards and requirements.
Communicates with contractors and vendors to place and receive orders, request
maintenance services and deliver instruction on behalf of office management.
Document participant attendance, engagement and progress.
Successfully established effective systems for record retention by creating
database for daily correspondence tracking.
Coordinate meetings with other department managers and serve as main liaison
between executives and multiple departments.
Compile and analyze data using spreadsheets or other database software.
Lead administrative support/coordinator for learning and development/training
dept.
September City of Long Beach Long Beach, CA
2016 Administrative Coordinator
to Performed professional analytical and technical work in the formulation and
June 2017
administration of department budgets, management of grants and contracts,
and/or coordination of personnel functions.
Systematically and independently prepared correspondence, reports, and
memorandums for executive level managers, community project managers and
other city officials.
Managed multiple complex calendars and schedules for several managers.
Created various presentations using resources like Microsoft Office and Adobe.
Oversaw and reviewed all time and attendance reports for payroll processing.
Worked closely with neighborhood residential and business groups on various
projects and grant proposals.
Prepared and developed a records management system; maintained and
recommended changes to records system when appropriate.
Managed confidential database of neighborhood and business groups.
Analyzed different program functions for effectiveness.
Travel coordination included, scheduling flights, transportation, lodging,
documentation, itineraries, conferences and other logistics for staff, and executive
personnel.
Data collection and assessments.
Provided job and housing referrals for residents.
Application intake for business micro and housing grants.
Administrative/Project Coordinator, 12/2013 - September City Of Los Angeles – City, STATE,
To Conducted outreach through various outlets: social media, training workshops,
July 2016
door to door, email, flyers, other platforms as directed by city policy.
Performed quality audits on documents submitted by elected officials and other
candidates.
Composed, proofread and edited material such as letters, memos, agendas, and
minutes for accuracy, content and consistency using various software i.e.
Excel,
Publisher, PowerPoint, Word, Outlook, Access, Adobe, QuickBase and proprietary
software.
Referenced general provisions, policies, rules and procedures such as Mayor's
Executive Directives, Administrative Code, Municipal Code, Civil Service Rules,
departmental policies and MOU's in order to furnish callers with information
about department functions, procedures, and activities.
Reviewed, audited and reconciled timekeeping and payroll discrepancies.
Created reports based on election metrics.
Led workshops on digital voting and provided education on the voting process.
Recruited community volunteers to work various elections - arranged all logistics.
Executive Assistant/Operations Assistant, 03/2008 - 09/2012 The Smiley Group – City, STATE,
September Managed communication regarding employee orientation and open enrollment
2012
for benefits.
Designed new employee packages.
Researched, compiled, and prepared reports, manuals, correspondence, or other
information required by management or governmental agencies.
Assisted management with recruitment, selection, onboarding and training of new
candidates.
Heavy calendar management, and travel management for executives.
Prepared invoices, reports, memos, letters, financial statements and other
documents, used word processing, spreadsheets, database, or presentation
software.
Conducted research, compiled data, and prepared papers for consideration and
presentation by executives, committees, and boards of directors.
Performed other duties, such as ordered supplies, and maintained records
management database systems.
Prepared responses to correspondence containing routine inquiries.
Prepared agendas and made arrangements, such as coordinated catering for
luncheons, for committee, board, and other meetings.
Used the latest sourcing tools and techniques to creatively identify talent, as well
as more traditional sources including resume boards, online social media,
networking, and referrals.
Managed and maintained executives schedules.
Assisted in the development and tracking of non-profit programs.
Education
Los Angeles: Human Resources Management, Expected in - Loyola Marymount - Los Angeles, GPA:
true: Project Management, Expected in 01/2022 - UCLA - Los Angeles, GPA:
:
Completed professional development in Microsoft Project and Intermediate Excel
, Expected in - New Horizons - Gardena, CA, GPA:
Completed professional development in Microsoft Project and Intermediate Excel
Bachelor of Arts: Communications, Expected in - Carson, CA - Carson, CA , GPA:
Summary
Quality-focused Executive Assistant/Coordinator committed to approaching all tasks with tenacity and attention to detail.
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