Detail-oriented Records Specialist adept at coordinating digital and physical records for State & Federal Reporting purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer 28+ years of experience and take on challenging new role with North Thurston Public Schools.
- Advanced MS Office Suite Knowledge
- Advanced Skyward Knowledge
- Advanced IEP Online Knowledge
- Spreadsheet management
- Report Development
- Report writing
- Employee training and development
- Program Files Maintenance
- Records destruction
- Documentation and reporting
- Multi-line Telephone Systems
- Office administration
- Flexible & Adaptable
- Organization and Time management
- Detail-oriented
- Conflict resolution
- Self-motivated professional
- Computer proficiency
- Excellent work ethic
- Teamwork
- Compassion
- Administrative support
- Continuing education in Educational Studies. I have not completed a degree, but have taken courses in education.
Maricopacounty, AZ, 06/2019 - Current
- Kept institution financially sound by tracking expenses and maintaining detailed records.
- Collected and verified all grades for students to process and distribute grading cards, reports and records.
- Gathered, compiled and prepared attendance reports, enrollment reports, student loss reports and absence and tardy reports with Skyward.
- Requested transcripts and school records for all new students.
- Monitored, evaluated and revised admissions and registration procedures to make maximum use of technology and provide optimal service to students.
- Consulted with government regulatory and licensing agencies to verify institutional conformance with applicable standards.
- Assisted with typing, data entry and answering incoming calls as required.
- Followed confidentially regulations to maintain privacy.
- Identified issues, analyzed information and provided solutions to problems.
- Created plans and communicated deadlines to ensure projects were completed on time.
- Prepared reports by collecting, analyzing and summarizing information.
- Maintained historical records by documenting system changes and revisions.
- Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
Prior Lake, MN, 01/2005 - 01/2019
- Supervisors- Laura Staley & Maggie Evans.
- Proficient in Windows Office, Skyward, EDs System, IEP Online, & Google Suite
- Data collection for State and Federal Reporting
- Maintain records and write reports for Special Ed, Title I, LAP, ELL, Highly Capable Program, Section 504, Early Childhood and Medicaid.
- Coordinate with various agencies for auditing and reporting purposes.
- Work with staff to implement training for areas of need, coordinate sites, equipment, and catering.
- Receive visitors, answer multi-line phones, and answer various enquiries.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Arranged rapid office equipment repair and maintenance with vendors.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Coached new employees on administrative procedures, company policies and performance standards.
- Offered office-wide software support and training, including troubleshooting issues and optimizing usage.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
City, STATE, 01/2004 - 01/2005
- Supervisor-Russ Surridge.
- Worked with administration on updating and executing student attendance policies to provide greater efficiency.
- Reviewed absences and tardy reports for each class period as reported by teachers.
- Processed student registrations and withdrawals.
- Documented attendance, grades and test scores to update permanent records.
- Documented visitor sign-ins and notify staff or department upon arrival.
- Prepared work environment prior to arrival of staff and students.
- Corrected discrepancies and posted daily summary report on absences.
- Answered phone calls and messages from parents concerning attendance.
- Handled parent calls requesting student early dismissal for approved reasons and facilitated release of students from class.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Maintained student attendance records for students and recorded in Skyward Student Information System.
I have been working in education for over 20 years. I bring a great knowledge for policies, procedures and processes. I am a team player that loves to collaborate and work with others. I keep confidential information, am punctual and have high ethics.
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School Attended
- Centralia College
Job Titles Held:
- Student Records Coordinator
- Special Services Administrative Assistant
- Attendance Secretary
Degrees
- High School Diploma
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