Livecareer-Resume
JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Summary
To obtain a position where I can contribute my positivity, motivation and enhancement for creating successful solutions in any environment. Positively motivated, high-energy, hands-on professional with a successful record of accomplishing successful administrative projects, challenging program development tasks, and awesome international and domestic meeting outcomes. Experience in the healthcare, public health, hospital, and university settings and the ability to adapt to any environment. Major strengths include excellent communication skills, optimistic motivating mindset, commitment to superior service, attention to detail, and a strong, contributing, team player. Enjoys working in fast paced environment with a demand for strong, organizational, sociable and interpersonal skills. Confident and positively poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing tasks in a fast paced manner with little or no supervision and the ability to multi-task sufficiently and effectively.
Highlights
  • Type 85 wpm
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Access
  • Microsoft Outlook
  • SAP
  • VISIO
  • CPT codes
  • ICD 9codes 
  • Blackboard
  • Docuvantage
Accomplishments
Achieved a successful Country Directors Meeting in Rwanda
Achieved a successful Malaria in Pregnancy Meeting in Ghana
Experience
2016 to 06/2016 Sr. Administrative Coordinator Johns Hopkins University | Baltimore, MD,
  • Support the Professor of Emergency Medicine and Global Telemedicine, the Assistant Professor, the Associate Director and the Telemedicine team at Johns Hopkins University Emergency Medicine Department.
  • Reserve conference rooms, hotels, car service, and registration for conferences.
  • Assist in the preparations of materials for meetings.
  • Coordinate and execute VISA applications for entry to International Countries.
2011 to 2016 Administrative Coordinator (Ofc. Mgr) Ghx Industrial | Midland, TX,
  • Managed the calendar of the Director of MCSP
  • Assisted with managing the MCSP office
  • Coordinated the MIP Working Group Monthly Meeting and Communications Retreat
  • Coordinated, managed and facilitated the MCSP Internal Review Meeting
  • Coordinated, managed and facilitated the Program Learning Retreat
  • Coordinated, managed and facilitated the Malaria in Pregnancy Meeting in Ghana
  • Scheduled site venues for meeting space
  • Negotiated contract and submitted to Contracts Department for execution
  • Developed and designed catering menus to fit the needs of the participants
  • Reserved conference rooms, hotels, car service, and registration for conferences
  • Assisted in the preparations of materials for meetings
  • Scheduled and coordinated monthly staff and partner meetings
  • Prepared Powerpoint, Word and Excel documentations
  • Prepared and processed expense reports of MCSP Director, mPowering Director, HIV Director and HIV Team in SAP
  • Processed catering and vendor invoices in SAP 
  • Managed Office Supplies, Office Space and Office Furniture
  • Facilitated Office Move

03/2009 to 2016 Program Coordinator (Executive Assistant) South Carolina Job Board | Orangeburg, SC,
  • Managed the office of the Senior Vice President, GPO, and TLO Executive's Calendars
  • Assisted with managing the President's Calendar
  • Coordinated, managed and facilitated the Annual International Country Directors meeting in Rwanda
  • Coordinated, managed and facilitated the Annual International Country Directors meeting in Baltimore
  • Coordinated, managed, and facilited the Quarterly Review meetings with Leadership Team
  • Negotiated the contract with the hosting venue in Rwanda
  • Negotiated the contract with the hosting venue in Baltimore
  • Developed and designed the catering menu specifically to fit the needs of the participants            
  • Reserved car service for each participant            
  • Reserved lodging for each participant         
  • Assisted with VISA for each international and domestic participants 
  • Developed and distributed travel notebooks; registered participants; assisted in the preparations of materials for meetings and shipped materials prior to the meeting
  • Served as a Liaison with the Hotel and Car service representatives as well as participants and colleagues 
  • Served as a Liaison with the President's Office
  • Served as a Liaison to other Program Coordinators 
  • Developed and tracked the LOE of the Technical Leadership Offices 
  • Assisted in the development of the CRM system 
2009 to 03/2009 Receptionist The Mentor Network | Stacy, MN,
  • Greeted visitors of the office with enthusiasm and positivism
  • Assisted the Human Resources Coordinator with new applicants
  • Developed Interview schedules for new applicants
  • Developed and maintained new applicant database 
05/2008 to 09/2008 Nutrition Program Management Specialist University Of Maryland, WIC | City, STATE,
  • Assisted the Nutrition Program Coordinator with the financial and budget reporting functions of the WIC program
  • Coordinated and attended monthly all staff meetings
  • Developed the annual WIC budget and quarterly financial reports
  • Maintained the supplies for two offices and managed the delivery of supplies
  • Maintained the program's payroll management system
  • Maintained inventory reports of all equipment and supplies
  • Maintained the WIC operating system updates.
10/2007 to 05/2008 Administrative Assistant Office Team (University Of Maryland) | City, STATE,
  • Managed the offices of the Assistant Program Director and the Chief of Residents
  • Compiled and developed quarterly report
  • Retrieved and maintained confidential charts
  • Distributed payroll checks to residents and fellows
  • Greeted everyone of the office with enthusiasm and positivism
07/2004 to 05/2007 Administrative Operations Coordinator Sinai Hospital | City, STATE,
  • Supported the Rubin Institute Director and the Practice Manager of the International Center for Limb Lengthening
  • Prepared cost estimates for the doctors of the Rubin Institute
  • Prepared cost estimates to patients with the approval of the doctors
  • Consulted with patients
  • Assisted patients with any inquiries of the payment process and bills received
  • Served as a Liaison with the Embassy or Ministry of the patient's country
  • Collected and processed payments for self-pay patient surgeries
  • Coordinated and facilitated self-pay meetings with management
  • Prepared and distributed monthly on-call schedule for the physician assistants and residents
  • Compiled office visits and surgery schedules and created monthly progress report
  • Developed and updated the phone list
  • Coordinated meeting and events for vendors
  • Maintained office supplies and furniture
Education
Expected in May 1995 Bachelor of Science | Psychology Bowie State University, Bowie, Maryland GPA:
Skills
  • Certified in CPR
  • Certified Medication Technician

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School Attended

  • Bowie State University

Job Titles Held:

  • Sr. Administrative Coordinator
  • Administrative Coordinator (Ofc. Mgr)
  • Program Coordinator (Executive Assistant)
  • Receptionist
  • Nutrition Program Management Specialist
  • Administrative Assistant
  • Administrative Operations Coordinator

Degrees

  • Bachelor of Science

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