Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Dedicated, extremely organized, and highly competent Administrative Assistant III seeking a challenging opportunity with a firm to use my skill-set and 6+ years of experience in providing necessary administration as well as management support for smooth functioning of the company.

BBA: Business Administration And Management, Expected in 06/2014
American Intercontinental University - Dunwoody, GA,
Associate of Arts: Computer Science, Expected in 06/2007
High Tech Institute - Marietta, GA,
Work History
Sergeant at Arms Club Officer (Toastmasters), 03/2017 - Current
22Nd Century Technologies Portland, OR,
  • Confirm room reservation, ensure there are club supplies such as agendas, itinerary, flyers, brochures, handouts and all other related materials in regards to oral and visual powerpoint presentations. Welcoming later arrivals, coordinate food service if any. Collect ballots and tally votes when necessary. return room to original configuration, pack up and store materials, and dispose of trash
  • Arrange meeting room early, handle layout of the room by using table and chairs as needed with fluctuating guests and additional speakers. Setout out promotional materials to increase membership to meeting the goals and objectives to remain President's Distinguished Club.
  • Assisting executives and presenters within the meetings by ensuring they have everything requested including a brief run through of actual powerpoint presentation. Check room temperature, confirm everyone in attendance has signed in
  • Welcoming later arrivals, coordinate food service if any. Collect ballots and tally votes when necessary. return room to original configuration, pack up and store materials, and dispose of trash
  • Schedule meeting location, ensure adequate supplies are available, and attend executive committee meetings as well as additional off-site leadership seminars and training
  • Participating in special projects as instructed by the Club President, and assisting in performing executing assignments. Arrange your replacement or assistance as a mentee, prepare your successor for club officer role
  • Planning and coordinating team meetings, corporate events, and work schedules of personnel from different department with the help of the HR department
  • Coordinating with the administration department for managing events, and handling projects. Handling travel arrangements, including booking airfare, hotel and ground transportation.
Administrative Assistant III, 10/2016 - Current
Thresholds Skokie, IL,
  • Answered incoming calls from customers to note down their complaints and ensured resolution of issues in minimal time
  • Attended monthly internal meetings to take notes and recorded minutes of the meetings for ensuring immediate implementation of the discussed tasks
  • Served as a single-point of contact for employees, customers, and prospective clients
  • Wrote and issued mails regarding complicated issues to the concerned team/department under the supervision of office administrator
  • Greeted customers, clients and personnel at the firm by managing the reception area, and gave appropriate directions to the first-time visitors
  • Assisted in ordering, receiving, stocking and distributing of office supplies to various department including incoming and outgoing mail
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Regularly checked computers on the office desks for proper installation of anti-virus software and scheduling repairs for the damaged systems or proper maintenance
Office Clerk, 01/2013 - 10/2016
Verizon Wireless (Alorica) City, STATE,
  • Served as a personal secretary to the senior executives, and answered their telephone calls
  • Performed data entry tasks to enter project's accurate information in the database, and kept client-file records updated
  • Coordinated with the technician to fix technical glitches in computer system, scanner, printer, photocopy machine and other equipment
  • Prepared a comprehensive list of the items in shortage and placed monthly orders with the vendor
  • Assisted to maintain financial records by handling client payments using spreadsheets, and checked monthly statistical report for ensuring accuracy
  • Read and sorted incoming mail before forwarding them to the concerned department, and communicated appropriate responses by consulting with the team head for the project
  • Efficiently operated fax machines and photocopiers to make copies of the business agreements to get it signed by the director and client before the start of the project
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Sound knowledge of various administrative tasks
  • In-depth information on managing office inventory
  • Familiar with researching files, data analysis, financial invoices, preparing budget reports, and electronic data sources
  • Distributes documentation between department/staff members through various methods
  • Sorting incoming and outgoing mail to proper recipient
  • Types, prepares, proofreads all forms of documentation
  • Coordinate arrangements for meetings
  • Processes documentation
  • Perform other relevant duties to meet the needs of the business

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School Attended

  • American Intercontinental University
  • High Tech Institute

Job Titles Held:

  • Sergeant at Arms Club Officer (Toastmasters)
  • Administrative Assistant III
  • Office Clerk


  • BBA
  • Associate of Arts

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