Dedicated, extremely organized, and highly competent Administrative Assistant III seeking a challenging opportunity with a firm to use my skill-set and 6+ years of experience in providing necessary administration as well as management support for smooth functioning of the company.
Education
BBA: Business Administration And Management, Expected in 06/2014 - American Intercontinental University - Dunwoody, GA, GPA:
Associate of Arts: Computer Science, Expected in 06/2007 - High Tech Institute - Marietta, GA, GPA:
Work History
Sergeant at Arms Club Officer (Toastmasters), 03/2017 - Current 22Nd Century Technologies – Portland, OR,
Confirm room reservation, ensure there are club supplies such as agendas, itinerary, flyers, brochures, handouts and all other related materials in regards to oral and visual powerpoint presentations. Welcoming later arrivals, coordinate food service if any. Collect ballots and tally votes when necessary. return room to original configuration, pack up and store materials, and dispose of trash
Arrange meeting room early, handle layout of the room by using table and chairs as needed with fluctuating guests and additional speakers. Setout out promotional materials to increase membership to meeting the goals and objectives to remain President's Distinguished Club.
Assisting executives and presenters within the meetings by ensuring they have everything requested including a brief run through of actual powerpoint presentation. Check room temperature, confirm everyone in attendance has signed in
Welcoming later arrivals, coordinate food service if any. Collect ballots and tally votes when necessary. return room to original configuration, pack up and store materials, and dispose of trash
Schedule meeting location, ensure adequate supplies are available, and attend executive committee meetings as well as additional off-site leadership seminars and training
Participating in special projects as instructed by the Club President, and assisting in performing executing assignments. Arrange your replacement or assistance as a mentee, prepare your successor for club officer role
Planning and coordinating team meetings, corporate events, and work schedules of personnel from different department with the help of the HR department
Coordinating with the administration department for managing events, and handling projects. Handling travel arrangements, including booking airfare, hotel and ground transportation.
Administrative Assistant III, 10/2016 - Current Thresholds – Skokie, IL,
Answered incoming calls from customers to note down their complaints and ensured resolution of issues in minimal time
Attended monthly internal meetings to take notes and recorded minutes of the meetings for ensuring immediate implementation of the discussed tasks
Served as a single-point of contact for employees, customers, and prospective clients
Wrote and issued mails regarding complicated issues to the concerned team/department under the supervision of office administrator
Greeted customers, clients and personnel at the firm by managing the reception area, and gave appropriate directions to the first-time visitors
Assisted in ordering, receiving, stocking and distributing of office supplies to various department including incoming and outgoing mail
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Regularly checked computers on the office desks for proper installation of anti-virus software and scheduling repairs for the damaged systems or proper maintenance
Served as a personal secretary to the senior executives, and answered their telephone calls
Performed data entry tasks to enter project's accurate information in the database, and kept client-file records updated
Coordinated with the technician to fix technical glitches in computer system, scanner, printer, photocopy machine and other equipment
Prepared a comprehensive list of the items in shortage and placed monthly orders with the vendor
Assisted to maintain financial records by handling client payments using spreadsheets, and checked monthly statistical report for ensuring accuracy
Read and sorted incoming mail before forwarding them to the concerned department, and communicated appropriate responses by consulting with the team head for the project
Efficiently operated fax machines and photocopiers to make copies of the business agreements to get it signed by the director and client before the start of the project
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Skills
Sound knowledge of various administrative tasks
In-depth information on managing office inventory
Familiar with researching files, data analysis, financial invoices, preparing budget reports, and electronic data sources
Distributes documentation between department/staff members through various methods
Sorting incoming and outgoing mail to proper recipient
Types, prepares, proofreads all forms of documentation
Coordinate arrangements for meetings
Processes documentation
Perform other relevant duties to meet the needs of the business
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
