scheduling coordinator resume example with 12+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

A detail-oriented, efficient and organized professional, with over seven years of experience in an administrative setting, looking for a position where my good analytical skills, problem solving ability and advanced technical knowledge can contribute to profitable operation.


Windows XP/Vista/7/8, Mac

Programming Languages: HTML, CSS, JavaScript

Software: YARDI, Quickbooks, MS Office Professional Suite, MYOB Accounting, Paychex Payroll, Adobe Dreamweaver, Photoshop

Broward College , Expected in 2016 Bachelor of Arts : Business Administration - GPA :
Gold Coast Real Estate School , Expected in 2013 : Sales Associate - GPA :
Miami Lakes Educational Center Miami Lakes, FL Expected in 2010 Diploma : - GPA :
  • Exceptional understanding of property management functions and responsibilities
  • Hands-on experience in promoting and maintaining healthy relationships with tenants and potential buyers
  • In depth knowledge of assisting property manager with development and execution of contracts
  • Ability to manage multiple properties of varying needs simultaneously
  • Consistently recognized for technical troubleshooting skills used to rapidly and cost-effectively resolve challenging technical issues
  • Quickly learn and master new technology; equally successful in both team and self-directed settings; and proficient in a range of computer systems, languages, tools and testing methodologies
  • Excellent organizational skills Ability to work in fast paced environment under minimal supervision; resourceful team player and attention to detail
  • Excellent verbal and written communication skills
  • Goal oriented with amazing interpersonal skills
  • Patience and the ability to perform tasks accurately.
Pacific Medical Centers - Scheduling Coordinator
Federal Way, WA, 02/2014 - Current
  • Directly responsible for coordinating all service calls
  • Managing and supervising a team of technicians
  • Maintaining all scheduled to ensure timely service calls
  • Data entry for all invoices
  • Creating and managing the daily schedules
  • Ordering parts and fulfilling order
  • Receiving customer and clients in person and over the phone
  • Was directly responsible for ensuring that the technician lead and personnel followed the schedule that I provided to them
  • Spoke with customers to advise them of ETAs.
Pacific Medical Centers - Scheduling Coordinator
Napa, CA, 2014 - 02/2014
  • Directly responsible for managing the schedule for all orders
  • Coordinated with all departments related to the fulfillment of each order
  • Maintained separate schedules for each department
  • Kept all information and data organized
  • Created a logging system to track all actions taken with an order
  • Coordinated the needs of each order regarding the out of stock items
  • Was directly and solely responsible for updating the status of each order in the system so the information would be accessible and accurate Maintained accurate files for all customers and orders
  • Ensured that the files matched the system all the time
  • Created an ID form which would have all relevant information at a moment's glance
  • Printed the schedule and required paperwork daily for the warehouse lead to coordinate with personnel
  • Was directly responsible for ensuring that the warehouse lead and personnel followed the schedule that I provided to them
  • Spoke with customers to advise them of ETAs
  • Worked on the customer service team to create resolutions for orders that have been delayed and customers that wanted their order sooner than the given date
  • Created and maintained specialized customer service schedules for each department to fulfill the orders based on their revised ETAs.
Catholic Health Initiative - Property Management Assistant
Evansville, IN, 04/2013 - 09/2013
  • Directly responsible for managing an office park with over 29 tenants
  • Received and resolved all work order requests
  • In charge of billing and receiving payments from tenants
  • Used YARDI software to manage all tenant records and vendor accounts
  • In charge of maintaining all tenant and vendor files, including leases and invoices
  • Worked on advertising for REO properties from banks
  • In charge of setting up MLS access for all properties received to sell or lease
  • Managed all advertisements and listings
  • Directly responsible for all advertisement material, including flyers and listing information
  • Worked directly with marketing companies and gained an understating of SEO to advertise vacancies and available properties In charge of contacting potential buyers and providing requested information
  • Directly responsible for maintaining and managing all property files including appraisals, tax information, and lease contracts (if applicable)
  • Drafted broker price opinions for review and submission to banks
  • Drafted leases for review based on market price and accepted terms
  • Produced delinquency reports, tenant billings, and monthly accounting reports.
Amount - Executive Assistant
Los Angeles, CA, 09/2012 - 04/2013
  • Prepared source data for computer entry by compiling and sorting information; established entry priorities
  • Processed bi-weekly payroll
  • Prepared and filed direct deposit information by deadlines
  • Entered new hires into the payroll system
  • Produced monthly, quarterly, and annual reports
  • Generated monthly reports and logged payroll information accordingly
  • Processed customer and account source documents by reviewing data for deficiencies
  • Maintained data entry requirements by following data program techniques and procedures.
Wayfair Llc - Administrative Assistant
Louisville, KY, 11/2008 - 04/2013
  • Executed daily operations of pricing, filing, order processing, mail organization, invoicing, and management of customer files
  • Processed weekly payroll
  • Prepared and filed direct deposit information by deadlines
  • Entered new hires into the payroll system
  • Posted adjustments in pay and tax status and miscellaneous changes.
  • Produced weekly and monthly reports Reconciled monthly bank statements and balanced them in a transaction log
  • Analyzed methods for improving work measurements and performance standards.
  • Coordinated the collection and preparation of operating reports.
  • Prepared reports including daily sales, summary of deposits and employee weekly timesheets
  • Assisted in the preparation of bookkeeping needs and annual reports of the organization.
English (Native); Spanish (Fluent)
Accounting, Adobe, Photoshop, advertisements, advertising, billing, billings, bookkeeping, bi, contracts, CSS, clients, customer service, Data entry, Dreamweaver, English, fax machines, filing, hardware troubleshooting, HTML, invoicing, JavaScript, Languages, Mac, Managing, marketing, market, access, mail, MS Office Professional, office, 2000, Windows 95, 98, modems, MYOB, network, office equipment, Payroll, personnel, copy machines, pricing, printers, Programming, Speaking, Receiving, routers, sales, scanners, Spanish, supervising, tax, technician, phones, phone, Vista, annual reports
Additional Information
  • Training Transcript ID: 1041251 Access Code: JessicaClaire

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Resume Overview

School Attended

  • Broward College
  • Gold Coast Real Estate School
  • Miami Lakes Educational Center

Job Titles Held:

  • Scheduling Coordinator
  • Scheduling Coordinator
  • Property Management Assistant
  • Executive Assistant
  • Administrative Assistant


  • Bachelor of Arts
  • Diploma

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