Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Postaward Research Administrator with talent for navigating and troubleshooting software systems and grant closeout compliance. Strong knowledge of various federal funding agency regulations (NIH, DOD, SAMHSA, etc.), as well as experience with various foundation funded awards and industry sponsored clinical research. Communicative and team-oriented with expertise in navigating PeopleSoft Grants Management systems. Proven history of operating well under monthly deadlines to maintain institutional compliance with Uniform Guidance federal regulatory requirements for internal controls over certifying time expended on sponsored projects . Self-motivated and always excited to learn new skills and systems.

  • Proficient in PeopleSoft, Excel, Concur, MyTime, Cayuse, Jira, Microsoft Suite
  • Managing file systems
  • Employee training
  • Creation of training materials and system scripts
  • Data entry
  • Analytical
  • Office inventory management
Res. Administrator-Postaward/eRA Systems Analyst, 07/2020 - Current
Brown University Providence, RI,
  • Promoted from previous Assistant Grants Administrator-Postaward role to add additional Systems Analyst responsibilities (detailed below)
  • Retained all previous position roles and responsibilities (Effort Coordinator, Closeout Coordinator, general Postaward responsibilities)
  • Expanded portfolio to manage federal, private non-profit, state agency sponsored grants in addition to industry funded clinical research
  • Responsible for addressing the technical needs of Research Administrators, including generating reports and statements, developing and running queries, and overseeing the maintenance of PeopleSoft Ascent (PSGM) database
  • Oversees all system wide issues and updates—maintains relationship with IS&T department and Sponsored Programs Accounting Office to ensure data integrity
  • Runs weekly JIRA meeting—addresses open tickets and ongoing errors within PSGM system and works toward resolution
  • Handled all delegated tasks, including PUM testing training and creation of training manual for newly created role
Assistant Grants Administrator-Postaward, 11/2018 - 06/2020
Jprestaurants Saint Peter, MN,
  • Manages clinical oncology portfolio of over 220 active grant accounts (totaling over $32 million dollars) in conjunction with counterparts in Jefferson Clinical Research Institute
  • Reviews and approves documentation for closeout of accounts, cost transfers, and interdepartmental transfers
  • Effort Coordinator: ensures effort reports are submitted on time in accordance with monthly deadlines for non-exempt employees and bi-annual deadlines for exempt employees. Responsible for manual generation of effort reports (as needed) and serves as a resource for RACE/JCRI GAs with effort related questions or concerns.
  • Closeout Coordinator: responsible for creating monthly list of grant accounts that are closing the following month and contacting the PI and department administrator. Maintains database to track all expired accounts and ensure grant compliance requirements are on file in case of audit. Responsible for submission of Final Invention reporting to NIH, DOD, and other federal sponsors.
  • Assists senior post-award staff with sponsored research projects management, including account setups and modifications in Cayuse and PeopleSoft systems.
  • Review travel reimbursements to ensure compliance with TJU Travel Policy (previous responsibility—this has since been moved to a different department’s purview)
Administrative Coordinator, 01/2016 - 11/2018
Thomas Jefferson University City, STATE,
  • Coordinated creation of Outlook-based conference room reservation system with IS&T
  • Bi-weekly subawards invoice reconciliation (assisted Subawards manager)
  • Run FFATA reports for subawards over $25,000
  • Update the Funding Opportunities tracking log weekly with any federal funding entries (NIH, DOD, etc.)
  • Maintained three email inboxes and forwarded emails to appropriate contacts
  • Responsible for assisting PIs with Cayuse Conflict of Interest certification for new grant proposals
  • Answered phone calls, provided information to callers and connected callers to appropriate people.
  • Managed administrative processes and prepared key reports and documentation, such as monthly Abstract and Pending Proposals reports
  • Monitored office inventory to maintain adequate supply levels and order products.
  • Opens mail, stamps in, and delivers in a timely manner
  • Maintain paper and electronic files, including purging files that are past record retention
  • Cayuse data integrity checks for physical file folders
  • Deliver time-sensitive/confidential transactions to SPAO, HR, and other departments daily
Cafe Manager, 07/2011 - 07/2015
Du Jour Café And Catering City, STATE,
  • Successfully manage a team of over ten employees in a busy Center City restaurant.
  • Record receipts and make sure cash transactions are accurate.
  • Monitor labor costs.
  • Create weekly schedule.
  • Take catering deliveries and ensure that catering events go smoothly.
  • Responsible for opening and closing the restaurant – make sure building is secure before leaving.
  • Assist in front counter operations – responsible for keeping area clean and well stocked, preparing food and beverages for servers during busy lunch hour, taking to-go orders, answering phones, making coffee drinks.
  • Create flower arrangements and put together catering pastry trays.
  • Serve tables during busy lunch rush.
  • Order coffee goods and ensure delivery.
Education and Training
B.A: , Expected in 05/2012
Temple University - Philadelphia, PA

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Job Titles Held:

  • Res. Administrator-Postaward/eRA Systems Analyst
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