project coordinator administrative assistant resume example with 20+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - - -

Energetic and reliable Administrative Assistant skilled at working with a diverse group of people. Tenacious organization, communication and relationship building skills. Eager to bring strong administrative skills to a growing company in need of top-lead support.

  • MS Office proficient (Word, Excel, Outlook)
  • Office management
  • Database management
  • Document control support
  • Troubleshooting complex problems
  • Case management
  • Inventory control and tracking budget expenses
  • Detailed orientated with time management
  • Satisfactory knowledge of day-to-day operations of an office
  • Ability to juggle multiple activities and work under pressure
01/2013 to Current
Project Coordinator & Administrative Assistant Efi Global Flowood, MS,
  • Implemented procedural updates to correct deficiencies and improve operations.
  • Prepared presentations for customers and staff members detailing project scope, progress and results.
  • Oversaw adherence to project timelines and budget constraints.
  • Evaluated, monitored and reported on work progression, while ensuring all tasks were conducted in compliance and in line with man-hour budget and expenditures.
  • Collected and provided the needed documents for all implementations and activities on site.
  • Coordinate, order and monitor equipment, tools and material supply spending required for each project to stay on budget.
  • Collaborate with the construction manager to provide all the safety needs and appropriate documentation.
  • Created and maintained detailed files of client accounts and company personnel.
  • Provided administrative support to an office of 50+ employees.
  • Assist human resources in filing and processing the documentation of new hires.
  • Oversaw employee hours and preparing payroll.
  • Control inventory and order new office supplies.
  • Oversaw material and equipment billing to maintain pricing was accurate.
  • Sorted and routed incoming mail.
  • Keeps management informed by reviewing and analyzing special reports and summarizing information.
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
  • Prepared and submitted monthly financial billing for each project.
  • Obtained vendor releases each month for every active project.
  • Obtained necessary building permits.
  • Requested and obtained insurance certificates.
  • Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Facilitated in processing closing documentation for every project.
12/2002 to 12/2012
Legal Assistant Department Of Health And Human Services Augusta, ME,
  • Exceeded specific team goals and resolved time-sensitive issues by partnering with staff to share and implement project initiatives.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Assisted in elements of civil litigation, including initiating and responding to claims, gathering and presenting evidence and client counseling.
  • Responded quickly to client calls and inquiries, asking open-ended questions to deliver applicable information.
  • Researched documents and publications for case-altering details and evidence establishment.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Participated in client interviews, observed questioning process and took notes to document information.
  • Consulted with clients, witnesses and legal professionals to define and document case details.
  • Facilitated efficient communication between judges, court administration, government agencies and attorneys.
  • Drafted correspondence, briefs, complaints, discovery requests and other legal documents associated with litigation process.
  • Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Used online databases such as WestLaw and LexisNexis to examine secondary sources, statutory law, case law and federal and state regulations.
  • Scheduled depositions and witness testimony for mediation and/or trial.
  • Kept cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software; confirming case status with attorney.
  • Managed small staff members to ensure optimal productivity, health, welfare and personal well-being.
05/1997 to 12/2002
Legal Secretary State Of Louisiana Dequincy, LA,
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Acted as liaison between clients, vendors and attorneys.
  • Processed and distributed invoices to bill clients.
  • Maintained office supplies by checking stocks and placing orders.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Organized and prioritized case loads of 3 attorneys.
  • Maintained master calendar for client appointments and court appearances.
  • Composed and revised legal documents such as letters, depositions and court documents.
  • Opened new client files and new matters in CMS.
  • Proofed documents and submitted to attorneys for review.
  • Transcribed dictation for 3 attorneys.
  • Photocopied all correspondence, documents and other printed materials.
  • Received and disbursed all incoming mail.
Education and Training
Expected in 11/1999 to to
Paralegal Certificate:
Kensington College - Santa Ana, CA ,
Expected in to to
Cal State Fullerton - Fullerton, CA ,
Expected in 06/1995 to to
High School Diploma:
Esperanza High School - Anaheim, CA ,

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Resume Overview

School Attended

  • Kensington College
  • Cal State Fullerton
  • Esperanza High School

Job Titles Held:

  • Project Coordinator & Administrative Assistant
  • Legal Assistant
  • Legal Secretary


  • Paralegal Certificate
  • Some College (No Degree)
  • High School Diploma

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