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Primary Caregiver and Administrative Assistant Resume Example

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PRIMARY CAREGIVER AND ADMINISTRATIVE ASSISTANT
Summary

Highly focused and results-oriented office professional who successfully supports complex, deadline-driven operations. Customer-oriented and computer-savvy. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

Highlights
  • Results-oriented
  • Dedicated team player
  • Professional and mature
  • Works well under pressure
  • Advanced MS Office Suite knowledge
  • Articulate and well-spoken
  • Meticulous attention to detail
  • Strong problem solver
Experience
Self-Employed January 2014 to Current Primary Caregiver and Administrative Assistant
Redondo Beach, CA
  • Served as full-time care provider for chronically ill family member.
  • Provided part time administrative support for FKP Financial Consultants, family owned business.
California State University Fullerton June 2013 to June 2014 Administrative Support Coordinator II
Fullerton, CA
  • Provided clerical and administrative support to the Dean and other administrators as needed.
  • Coordinated the daily operation of the Dean's office, maintained calendars for both the Dean and Associate Dean.
  • Prepared and processed travel documentation for the Dean's office and college departments.
  • Utilized People Soft CMS to access student information, student enrollment information, registration permits and releases.
  • Assisted with scheduling and coordinating meetings and planning events for Dean's office.
  • Hired and supervised student assistants; certified their payroll information, (timesheets, compensation, contact information).
  • Input schedule of classes, reserved lab rooms for classes and meetings, ordered parking for guests, maintained and ordered supplies for Dean's office.
  • Worked in a fast-paced environment with many different duties and priorities with multiple deadlines.
USC/Annenberg School for Communication and Journalism April 2009 to June 2013 Executive Secretary/Budget Business Technician
Los Angeles, CA
  • Provided administrative support to the Dean's Director of Administration.
  • Assisted with scheduling and coordinating meetings and planning events for Dean's initiatives.
  • Assisted the Associate Dean of Faculty Affairs and Research and the Associate Dean of Student Affairs with various faculty meetings and student projects.
  • Coordinated domestic and complicated international travel arrangements for the Dean's office.
  • Tracked and maintained the Dean's office budget and discretionary funds.
  • Submitted invoices for payment, prepared and processed departmental purchase orders, check requests, requisitions.
  • Tracked and maintained procurement cards and travel cards used in the Dean's office.
  • Prepared expense and travel reports for the Dean office.
  • Composed and produced a variety of business correspondence, reports, confidential documents and forms.
USC/Annenberg School for Communication and Journalism February 2008 to April 2009 Executive Assistant
Los Angeles, CA
  • Managed the Dean's time by prioritizing and scheduling appointments.
  • Determined importance of requested meetings and coordinated calendar to accommodate the needs of the Dean.
  • Provided pertinent facts, data, and other background information for meetings, reports, inquiries, agendas.
  • Responded to student and general inquiries and resolved problems.
  • Directly supervised activities of Administrative Assistant and Office Manager by administering workflow for dean's suite.
  • Recruited, hired, trained, and evaluated performance of staff on an annual basis.
USC/Information Sciences Institute August 2006 to February 2008 Administrative Services Coordinator I/Office Manager
Marina Del Rey, CA
  • Provided high level support for Division Director and directly supported two Project Leaders and their staff.
  • Managed and supervised a team of four administrative support personnel for the Intelligent Systems Division of ISI.
  • Responsibilities included hiring, training, assessing performance, maintaining morale and counseling of staff.
  • Reviewed staff work for compliance with USC and ISI regulations and accuracy.
  • Managed procurement card use by staff and transfers of charges between accounts.
  • Assisted in developing division policies and procedures, division planning, and space planning.
  • Reviewed division requests and made recommendations to Division Director.
  • Developed and managed unrestricted budget for division.
  • Tracked and monitored budget activity and authorized expenditures.
  • Collected data and prepared occasional reports on state of the division.
  • Acted as a liaison between Project Leaders and ISI facilities, computer support, purchasing and business office issues.
  • Coordinated domestic and complicated international travel arrangements.
  • Maintained databases for equipment, travel, division staff and visitors.
  • Researched and purchased better software to create a more effective and useful organizational chart.
  • Re-established division's quarterly newsletter.
Inconen Temporary Services, Inc September 2005 to August 2006 Sr. Operations Manager
Culver City, CA
  • Managed the business operations of a staffing agency that places Engineers with large aerospace companies.
  • Directly supervised administrative staff of 12; hired, trained, and assessed performance of staff.
  • Reorganized the business operations to comply with State and Federal laws.
  • Responsible for uncovering the embezzlement of funds by an employee. Testified in court on the company's behalf and was able to recover over $50,000 in lost funds.
  • Established internal policies and procedures.
  • Implemented and monitored Worker's Compensation Program for 12 states.
  • Ensured timely and accurate processing of payroll for over 500 temporary employees.
  • Managed accounts payable and receivable, personnel payroll administration, facilities and equipment planning and management.
  • Managed daily banking transactions, prepared financial reports for internal and external distribution.
  • Researched, organized and summarized data for reports and presented results and recommendations to the Board of Directors.
Atlantax Systems, Inc April 1997 to September 2005 Sr. Manager
Torrance, CA
  • Intricately involved with CEO in the company's start up and growth by opening and staffing the Torrance Office.
  • Successfully assisted in the transfer of all functions of processing from the Headquarter office in Atlanta to the Torrance office.
  • Supervised and managed sixteen staff members in three departments, to insure timely and accurate processing of client's telecommunication and sales tax returns.
  • Developed and implemented new training and employee orientation programs.
  • Trained and mentored staff to meet company expectations.
  • Established and maintained ongoing relationships with clients, State Departments of Revenue and local jurisdictions.
  • Researched complex tax issues for clients and staff.
  • Created and maintained complex Excel spreadsheets.
Education
California State University Dominguez Hills 06/15 BA: Interdisciplinary Studies/American Studies Dominquez Hills, CA, USA
Skills

Accounting I, Accounts Payable, administrative, Administrative Assistant, administrative support, agency, banking, budget, business correspondence, business operations, clerical, CMS, counseling, client, clients, databases, database, Documentation, fast, Financial, forms, funds, hiring, Legal, Director, materials, Medical Terminology, meetings, access, Excel spreadsheets, Office, newsletter, Office Manager, payroll, People Soft, personnel, policies, procurement, purchasing, Research, Sales, scheduling, Secretarial, space planning, staffing, Tax, telecommunication, travel arrangements, workflow

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Resume Overview

Companies Worked For:

  • Self-Employed
  • California State University Fullerton
  • USC/Annenberg School for Communication and Journalism
  • USC/Information Sciences Institute
  • Inconen Temporary Services, Inc
  • Atlantax Systems, Inc

School Attended

  • California State University Dominguez Hills

Job Titles Held:

  • Primary Caregiver and Administrative Assistant
  • Administrative Support Coordinator II
  • Executive Secretary/Budget Business Technician
  • Executive Assistant
  • Administrative Services Coordinator I/Office Manager
  • Sr. Operations Manager
  • Sr. Manager

Degrees

  • BA : Interdisciplinary Studies/American Studies

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