personnel assistant iii resume example with 4+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Summary
Human Resources Personnel Assistant with a passion for performing support duties and process work within the Human Resources department. Skilled at multitasking, organizing, time management, critical thinking, decision-making, communications and preparing reports and logs. While also having a background in the Payroll/Leaves unit and Employee Relations unit.
Skills
Proficient in the use of:
Personnel Management Information System (PMIS)
Department of Treasury Payroll Access Menu (TREDHOC)
Agency Time Keeping System (eCATS)
Agency Personnel Database (COIN)
NJ Payroll Apps
Microsoft Office including: Microsoft Word, Excel, PowerPoint, and Outlook.
Basic Knowledge of:
BenefitSolver Administration
Employer Pensions & Benefits Information Connection (EPIC)
Experience
Personnel Assistant III, 01/2021 - Current Ho Chunk – Fort Belvoir, VA,
Serve as Leaves Coordinator educating employees on upcoming leaves of absence options; Federal and State Family Leaves Acts (FMLA/FLA), Temporary Disability Insurance/Family Leave Insurance (TDI/FLI), Donated Leave, Workers’ Compensation, Military Leave, Voluntary Furlough, Educational Leaves, and Personal Leaves
Ensure all leaves are in accordance with rules, regulations and applicable to Federal and State Law, policy and procedures
Review and ensure employees complete all necessary forms and documentation for leave requests
Prorate employees’ benefit time in eCATS, determining leave eligibility under FMLA/FLA,
Data enter FMLA/FLA entitlements in eCATS; approve employee timesheets on extended leave of absence
Communicating with Supervisors/Managers regarding employee’s leave status
Process military leave requests in accordance with Department of Military and Veteran Affairs (DMAVA) guidelines; communicating with and following up with DMAVA staff regarding military orders
Code and enter all employee leave of absences, extensions and return to work status in PMIS
Ensure pre-payments are received and entered into the Centralized Payroll portal according to established time frames; prepare pre-payment summary report and submit to Centralized payroll for posting bi-weekly
Create, maintain and ensure confidentiality of employee leave documentation and files
As COVID-19 Coordinator counsel employees on COVID leave times; determine quarantine periods and their close contacts; track all COVID-19 related leaves
Receive and review appropriate documentation; enter COVID EPSLA & EFMLEA time into eCATS; communicate and advise employees and supervisor of COVID quarantine periods
Research and apply knowledge of Health Benefits/COBRA ensuring that applications submitted during open enrollment are processed accurately and in a timely manner
Ensure health and dental benefit submissions are reviewed in Benefit Solver throughout each day to handle any pending inbox verifications and/or to review any updated information;
Submit employee’s timesheets, administration of dockings; open payment requests in eCATS;
Review regular and supplemental timesheet payment request window for both of SPB’s payrolls; ensure employees who are not in pay status do not receive payment by default
Assist in the recruitment process creating notices of vacancies; post vacancies in accordance with union contract; receive and screen resumes, schedule interviews, create contingent and official offer letters; schedule recruit candidates for medical, psychological and COVID exams; create employee onboarding forms
Continued to perform and assist with ER duties while transitioning to HR unit
Personnel Assistant IV, 11/2019 - 01/2021 New Jersey State Parole Board – City, STATE,
Counseled employees on resources of the Employee Advisory Service (EAS) and the Division of Vocational Rehabilitation Services (DVRS); schedule requested and mandatory appointment requests/referrals
Applied knowledge of the disciplinary process; adhere to all deadlines and schedule hearings
Created spreadsheets and tracking logs for open cases, review investigation reports and evidence, provide discovery to appropriate parties
Wrote official written reprimands; create preliminary and final notices of disciplinary actions
Ensured all parties were served disciplinary actions and reprimands; data enter suspensions into both PMIS and eCATS
Observed departmental hearings and served as management representative at disciplinary hearings
Received, logged, scheduled, and tracked grievances; reviewed grievance and collective bargaining agreements; mediated grievances at all levels, served as hearing officer, wrote summaries and reports
Attended union negotiations, participated in contract interpretation with management, processed union leave requests; attended quarterly Governor’s Office of Employee Relations (OER) meetings
Assisted with the collection and processing of Outside Activity Questionnaire and Event Attendance training forms; attended Ethics Liaison Officer’s quarterly meetings; conducting employee relations training segment at new hire
Coordinated special projects to include organizing, planning and preparing Bring your Child to Work Day, and other agency events to improve and boost employee morale.
Personnel Assistant Trainee, 11/2018 - 11/2019 New Jersey State Parole Board – City, STATE,
Learned and applied knowledge of the disciplinary process including: adhering to all deadlines, scheduled hearings, created spreadsheets and tracked logs for cases; reviewed investigation reports and evidence, provided discovery to appropriate parties, wrote official written reprimands, created preliminary notices of disciplinary action and final notices; sat in and observed hearings, served as management’s representative at departmental disciplinary hearings
Received and processed grievances, scheduled grievance hearings, created spreadsheets, tracked and maintained log; reviewed grievances, compared grievances to the contract, researched similar grievances, mediated grievances at all levels; wrote outlines and reports
Attended contract negotiations, participated in contract interpretation with management, processed union leave requests; attended quarterly Governor’s Office of Employee (OER) Relations meetings
Assisted with the collection and processing of Outside Activity Questionnaire and Event Attendance training forms; attended Ethics Liaison Officer’s quarterly meetings; conducting employee relations training segment at new hire
Coordinated special projects to include organizing, planning and preparing Bring your Child to Work Day, and other agency events to boost employee morale.
Clerk Typist- Juvenile Unit, 09/2017 - 11/2018 New Jersey State Parole Board – City, STATE,
Reviewed and entered inmate case files in agency’s Parole Information System (PBIS)
Attended hearings at state correctional facilities to assist board members
Calculated restriction and tentative parole release dates for inmates
Created forms and documents, such as Notices of Decision (NOD), and certifications for inmates being released
Scheduled hearings and prepared case files for hearings; gathered face sheets, progress notes, and parole reports needed to conduct each hearing
Maintained organized and accurate computer and paper records of inmates
Mailed case determinations and notices of release (NOR), certifications to the appropriate parties for each inmate
Trained and familiarized new employees and interns with agency policies and department procedures
Support management with special projects and team members with various clerical duties
Education and Training
Bachelor of Arts: Political Science, Expected in 05/2016 - Rutgers University - New Brunswick, NJ, GPA: Status -
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