Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Experienced Office and Administration Professional experienced with optimizing productivity, efficiency and service quality across various environments. Highly dependable, organized, ethical and reliable support specialist that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized and efficient administrator supporting senior management personnel with demonstrated expertise in financial and operational leadership. Accomplished in workflow optimization techniques which increase productivity, reduce labor and maintain business integrity and quality of service.

  • Financial Services Support
  • Office Management
  • Inbound Phone Call Handling
  • Report Preparation and Analysis
  • Developing Office Systems
  • Effective Written and Verbal Communication
  • Intuit QuickBooks
  • Office Supplies and Inventory
  • Proficiency in Microsoft Office
  • Maintaining Office Records
  • Office Reception
  • Payroll Preparation
  • Correspondence and Office Documents
  • Business Correspondence
  • Financial Records and Processing
  • Correspondence Writing
  • Accounts Payable and Accounts Receivable
  • Payroll Administration
  • Inquiry Requests
  • Reminder Calls
  • Administrative Arrangements
  • Patient Registration
  • Operational Requirements
  • Confidence and Drive
  • Administration and Operations
  • Adaptable and Resilient
  • Information Security
  • Travel Coordination
  • Meeting Coordination and Support
  • Information Uploading
  • Office Workflow Support
  • Excel Spreadsheet Functions
Work History
10/2019 to Current Payroll Bookkeeper/Office Administrator Russell Ewing Accounting, LLC | City, STATE,
  • Input data into accounting system and maintained integrity of system information.
  • Validated and recorded invoices and resolved discrepancies.
  • Prepared and mailed account statements to clients and kept meticulous correspondence documentation.
  • Received and delivered incoming mail to appropriate staff members.
  • Reviewed general ledger for accuracy and specific issues.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Reconciled accounts and updated financial records with remarkable accuracy.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Assessed data and information to verify entry, calculation and billing accuracy.
  • Input financial data and produced reports using Quickbooks.
  • Entered figures using 10-key calculator to compute data quickly.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Completed payroll and quarterly/annual reports for numerous companies.
  • Reconciled company bank accounts every month, investigating and resolving discrepancies to keep accounts audit-ready.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Computerized recordkeeping systems, initiating and maintaining financial accurate and current tracking in Quickbooks and Excel.
  • Handled payroll and other day-to-day financial transactions while maintaining long-term goals.
  • Secured and properly handled confidential data to protect against unauthorized access, improper transmission and unapproved disclosure.
  • Reviewed and analyzed client data and accurately prepared documents for input prior to tax return preparation.
  • Maintained complete records of client tax returns and supporting documentation in secured areas.
  • Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.
  • Interacted with customers by phone, email or in-person to provide information.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
04/2019 to 05/2020 Assistant Bookkeeper/Data Entry Specialist Todd Cleveland Logging, Inc. | City, STATE,
  • Compiled data and reviewed information for accuracy prior to input.
  • Completed data entry tasks with accuracy and efficiency.
  • Entered numerical data into databases with speed and accuracy using 10-key pad.
  • Managed workflow scheduling, data entry and accuracy verification for large data projects.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports.
  • Organized, sorted and checked input data against original documents.
  • Sorted documents and maintained organized filing process.
  • Semi Monthly Payroll processing using Quickbooks and Payroll Mate
  • Documents completed work in appropriate logbooks.
  • Tracked and maintained records for each sub contractor and mill.
  • Applied data entry knowledge and skills to resolve indecipherable or garbled messages.
01/2019 to 01/2020 Bookkeeper/Administrative Assistant J C Electric & Solar, Inc. | City, STATE,
  • Answered phones, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Processed invoices and expenses to facilitate on-time payment.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support.
Expected in | Accounting And Business Management Walla Walla Community College, Walla Walla, WA GPA:
Expected in High School Diploma | Pomeroy Jr Sr High School, Pomeroy, WA GPA:
  • Licensed Notary Public - 2019 - Current

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School Attended

  • Walla Walla Community College
  • Pomeroy Jr Sr High School

Job Titles Held:

  • Payroll Bookkeeper/Office Administrator
  • Assistant Bookkeeper/Data Entry Specialist
  • Bookkeeper/Administrative Assistant


  • High School Diploma

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