office specialist i resume example with 10+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
Professional and well-rounded Office Specialist with superior clerical skills and administrative expertise. Well-versed in use of Microsoft Office applications with strong knowledge of computer fundamentals. Able to prioritize and perform routine and complex clerical and administrative tasks with minimal oversight in busy office settings; while offering excellent customer service, organization and time management skills. Specific knowledge of City government administrative processes and procedures.
Skills
Administrative support
Computer skills
Spreadsheet management
Report Development
Program Files Maintenance
Correspondence Handling
AR/AP
Advanced MS Office Suite Knowledge
Accounting Skills
60 WPM typing speed
Documentation and control
Documentation and reporting
Customer and client relations
Database administration
Records management
Package routing
Internal communications
Invoice Processing
Purchase orders organization
Contract agreement preparation
Education
Mt. San Jacinto CollegeSan Jacinto, CAExpected in 06/2007 ā āAssociate of Arts:Office Administration - GPA:
Work History
City Of Colton - Office Specialist I Colton, CA, 08/2019 - Current
Perform a wide variety of routine and complex office, clerical and administrative support tasks and duties for the department and division managers.
Enter and approve department requisitions, purchase orders, and accounts payable.
Enter, prepare and proofread contracts, agreements, forms, and a variety of documents, including general correspondence, reports, memos, spreadsheets, meeting agendas and minutes.
Maintain accurate office records.
Maintain department credit cards and reconciliation.
Utilize various computer software programs including Microsoft Word, Excel, Powerpoint, Publisher, Outlook and specific programs such as Granicus and Tyler-Eden.
Manage administrative activities for Community Services office, including client communication, maintaining staff calendar and rosters, scanning and sending departmental documents, distribution of mail, and ensuring all department supplies are organized and well-stocked for optimal team performance.
Served as interim Commission Secretary.
Strictly adhere to confidentiality protocol regarding client information and documents.
Human Good - Administrative Intern II San Luis Obispo, CA, 12/2018 - 07/2019
Performed a wide variety of routine and complex office, clerical and administrative support tasks and duties for the Community Services department.
Provided administrative and clerical support to Director, Program Manager, and staff requiring a high degree of accuracy.
Answered routine questions and provided basic departmental information to the public.
Composed, revised and submitted relevant reports, correspondence, memoranda, schedules, agendas and other specialized documents, including timesheets, attendance reports, invoices, requisitions and purchase orders.
Scheduled meetings and appointments, maintained calendar, arranged travel to meetings and conferences, ordered and maintained inventory, handled and dispersed incoming and outgoing mail.
Handled new enrollments and registration by entering customers' data and reviewing required documentation.
Maintained confidential records.
Set up and maintained physical and electronic filing systems.
Compiled and analyzed data utilizing spreadsheets or other database software such as Excel and billing software.
Collaborated monthly with City, County and State representatives.
Participated in various events to promote programs and recruit new customers.
Provided excellent customer service.
Charter Schools Usa - Social Services Coordinator Cooper City, FL, 07/2011 - 10/2015
Developed and coordinated community-based programs and monitored for compliance and effectiveness.
Performed all clerical and administrative duties including, producing and updating records, preparing reports, routine correspondence, letters, memos, budgets and spreadsheets.
Monitored enrollment and attendance files of more than 120 individuals and families successfully.
Handled admission and placement of new students and coordinated referrals.
Increased new enrollment and return enrollment monthly.
Developed and provided specific resources to meet family needs.
Presented talks at community groups to resources and programs.
Resolved problems and delivered solutions by collaborating with government funding entities, teachers and parents.
Researched grant opportunities and assisted Principal with grant writing proposals.
Prepared and submitted State reports.
Coordinated facility operations by establishing logical policies and communicating with staff, teachers and parents effectively.
Monitored compliance with state, federal and district regulations, standards and requirements.
Communicated with parents, students and the community, and fostered strong professional relationships.
San Jacinto Unified School District - Grant Coordinator City, STATE, 07/2007 - 06/2014
Responsible for the ongoing compliance and functionality of the After School Education and Safety Grant program for all schools within the district.
Developed and incorporated community-based programs to meet specific community needs and monitored effectiveness, and performed highly responsible administrative duties.
Handled program management responsibilities such as payroll and accounts management with high degree of accuracy and integrity.
Maintained highly sensitive and confidential information.
Produced and updated organizational records and reports, including organizing budgets and documentation.
Answered routine questions and provided basic departmental information to the public.
Composed, revised and submitted reports, correspondence, memoranda, schedules, agendas and other specialized documents, including timesheets, invoices, purchase orders and requisitions.
Created, developed, maintained and updated specialized databases, and spreadsheets.
Ordered and maintained inventory, handled and dispersed incoming and outgoing mail, scheduled meetings, travel and conferences.
Completed and submitted grant applications to seek funding for programs.
Planned and implemented developmentally appropriate curriculum to meet needs of after school program youth.
Maintained operations within prescribed limits of annual budget by tracking expenses and monitoring activities.
Kept program on-track with well-coordinated activity schedules and other administrative plans, including emergency drills, accident reporting and parent communications.
Scheduled staff for adequate supervision of children.
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