Office Specialist 2 Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Professional and well-rounded with superior clerical skills. Experience with caseload management, release planing and the knowledge of Department of Corrections operating systems. Specializing in caseload management, release planning and documentation.

  • Database entry
  • Multitasking
  • Organizational skills
  • Release planning
Office Specialist 2, 10/2017 to Current
State Of IdahoRupert, ID,

*Facilitate food handlers class for AIC's
*Administrative/Clerical Support to Food Service Manager and staff;
*Receive, distribute staff mail, kytes;
*Receive incoming calls and route to appropriate staff or section;
*Food Service Agenda/Minutes – monthly;
*Update staff Position Descriptions as needed, distribute to appropriate sections;
*Complete Visitor’s Authorizations for Food Service
*Pick up, sort, open and distribute mail to appropriate staff;
*Purchasing by using the state purchasing system (AFAMIS) for Food Service & other sections as needed. Track Purchase Requests and PO’s and receive items in.
*Contact vendors regarding service and price. Work with Vendors, Accounting Unit and DRCI Warehouse on invoicing for on-line receiving and payment.
*Place Warehouse Transfer orders (Picks) for Food Service. Receive on line when delivered.
*Make staff travel arrangements, then complete Travel Detail Sheet & distribute to Business office for processing. File and keep in records.
*Update Policy and Procedure binders;
*Reserve Vehicles for transportation needs
*Spots purchasing for Food Service Reconciling Spots statement each month;
*Receive staff Leave Requests and maintain for manager;
*Maintain Staff training records and distribute to DOC Training Section. File in section personnel file;
*Maintain staff calendar for meetings, training, etc.;
*Copy machine liaison for Food Service. Order supplies as needed. Schedule repairs, escort technician for repairs/maintenance;
*Schedule health inspections
*Update grievance tracker
*Complete monthly billing invoices for the business office
*Complete weekly meal sheets
*Complete monthly tracking sheets
*Support to other sections as needed
*Other duties as assigned
*Complete power point presentations as needed

Certified Pharmacy Technician, 02/2017 to 10/2017
Leading Edge PersonnelSan Antonio, TX,

*Answer telephones, responding to questions or requests
•Assist patients by answering questions, locating items, or referring them or medication information
*Review & abstracting confidential records according to state regulations
*Handling of requests of confidential requested information
*Record retention
•Clean and help maintain equipment or work areas
•Data entry
•Deliver medications or pharmaceutical supplies to patients, nursing stations, or surgery
•Establish or maintain patient profiles, including lists of medications taken by individual patients
•Maintain proper storage and security conditions for drugs
•Receive and store incoming supplies, verify quantities against invoices, check for outdated medications in current inventory, and inform supervisors of stock needs and shortages
•Receive refill requests and verify that information is complete and accurate
•Restock intravenous (IV) supplies and medications abbreviations
*Knowledge of pharmaceutical terms and drugs names
*Knowledge of pharmacy mathematics
*Alphabetical, numerical & electronic filing experience *Receiving, unpacking and inventorying of medical supplies experience

Release/Transitional Counselor/HR, 09/2008 to 02/2017
Community Education CentersCity, STATE,

*Maintain adequate quantities of office supplies
*Maintain yearly budget
*Promote Pro-Social living and behaviors
*Adhere to strict confidentiality
*Maintain staff phone lists
*Prepare weekly and monthly reporting
*Maintain budget
*Maintain policy & procedure manual
*Assist in resolving HR issues & concerns
*Work directly with clerical team to support clients
*Work directly with the Oregon Department of Corrections to support clients
*Maintain multiple client lists and reports
*Create work plans
*Assist with corrective actions
*Prepare promotion paperwork and enter into HR System
*Reply to grievances
•Acquire, distribute and store supplies
•Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records
•Conduct classes to teach procedures to staff
•Hire and terminate clerical and administrative personnel
•Monitor the facility to ensure that it remains safe, secure, and well-maintained
•Plan, administer, and control budgets for contracts, equipment, and supplies
•Prepare and review operational reports and schedules to ensure accuracy and efficiency
•Set goals and deadlines for the department
•Analyze data to inform operational decisions or activities
•Conduct employee training programs
•Develop organizational goals or objectives
•Direct administrative or support services
•Discharge summaries
•Hire personnel
•Manage construction activities
•Manage inventories of products or organizational resources
•Monitor facilities or operational systems
•Prepare operational budgets
•Prepare operational progress or status reports
•Purchase materials, equipment, or other resources
•Recommend organizational process or policy changes
*Prepare meeting agendas
•Attend meetings to record minutes
•Compile, transcribe, and distribute minutes of meetings.
•Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
•Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
•File and retrieve corporate documents, records, and reports.
•Make travel arrangements for executives.
•Manage and maintain Directors schedules.
•Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
•Open, sort, and distribute incoming correspondence, including faxes and email.
•Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
•Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
•Prepare responses to correspondence containing routine inquiries
•Process payroll information
•Provide clerical support to other departments
•Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
*Review & abstracting confidential records according to state regulations
*Handling of requests of public and confidential requested information
*Record retention
•Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
•Set up and oversee administrative policies and procedures for offices or organizations.
•Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material
*Input data and inmate information into the DOC400



Education and Training
High School Diploma: , Expected in 06/1999
Madras High School - Madras, OR
: Counseling, Expected in
Treasure Valley Community College - Ontario, OR

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Resume Overview

School Attended
  • Madras High School
  • Treasure Valley Community College
Job Titles Held:
  • Office Specialist 2
  • Certified Pharmacy Technician
  • Release/Transitional Counselor/HR
  • High School Diploma
  • Some College (No Degree)

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