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Office/Facilities Administrator Resume Example

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OFFICE/FACILITIES ADMINISTRATOR
Summary
Extensive experience in project management and managing facilities including accounts receivables/payables to highest of standards for both non-profit and for-profit organizations.
Skills
accounts receivables, accounts receivable, ar, Benefits, budgeting, budget, clarify, content, CRM, client, clients, database, decision making, E-Commerce, email, event planning, financial reports, fundraising, HR, inspector, IT support, Java, Director, managing 3, marketing, mechanical, access, office, network, newsletters, payables, Payroll, Coding, protocols, quality, rapport, recruiting, repairs, reporting, sales, scheduling, supervising, transcription, upgrades, website
Accomplishments
*  Manage day-to-day operations of a 25 year old,  300 member family synagogue in an urban location
*  Responsible for the a 9,500 square-foot, two story synagogue, with a ground floor lobby and elevator along with mechanical room.
*  Produce all financial reports using Jewish CRM database.
*  Responsible for ~ $30K/year day-to-day vendor bill processing and maintaining accounts receivables/payables, reporting & budgeting.
*  Act as a critical liaison between board of directors and members to aid better decision making.
*  Create website updates, on-line access for e-commerce and promotional & marketing email blasts including registration for events & newsletters.
*  Oversee all in house and vendor contracted IT support for a commercial, in-house server and wireless network.
Experience
02/2011 to Current
Office/Facilities AdministratorCongregation Sha'ar Zahav － San Francisco, CA
  • Supervise facility staff personal and manage payroll and HR duties for entire staff, involving payroll schedules, hourly, salary, FT, PT vacation & sickleave.
  • Streamlined management of the facilities and office, including supervising two facility staff, to enable executive directors to function solely on the organization's mission.
  • Installed remote access to network to enable tele-commuting for all which increased staff productivity by over 15%.
  • Ensure building stay in compliance with all required commercial permits.
  • Responsible for scheduling all business events and classes.
  • Co-authored revised operations procedure manual to standardize procedures to clarify responsibility and accountability.
  • Work with President and various Board of Director Committee chairs to prepare data and analysis and otherwise assist in each individual committee's endeavors to meet deadlines.
  • Revamped a cumbersome process of issuing account statements to members that sped up the receipt of payment and reduced accounts receivable days by over 50%.
  • Secured the domain name, came up with the creatives, developed the content and launched an E-Commerce website to improve the visibility as well as the profitability of the Sha'ar Zahav synagogue.
  • Since the launch of the site, it has raised over $200k in online sales, as well as increasing venue rentals by over 35%.
  • Implemented on-line payment system for synagogue members to make direct deposits which increased contributions by 47% year over year.
  • Lead event planning for over 150 major celebrations each year (e.g., life cycle events, major holidays, fundraising events, speakers).
  • Ensured that our congregational members enjoy memorable life cycle events, major holiday spaces are thoroughly prepped for highly attended ceremonies; and successful fundraisers are held.
  • Lead Payroll Coordinator managing 3-4 different payroll schedules for 5 FT, 2 PT (twice/mo) & 4 PT teachers (one/ mo).
  • Including Benefits for FT & vacation & sick times.
  • We also hire 1099 from time to time.
01/2009 to 01/2011
Building ManagerGrand Southern Hotel － San Francisco, CA
  • Bid out over $375K of repairs and upgrades for residents of the 69 unit, single residential occupancy building in the Mission district to create a more desirable situation that led to speedier rental process.
  • All projects were completed 3 weeks ahead of schedule and 10% under budget.
  • Strengthened rapport with building inspector and vendors by providing them with standard protocols and communication tools to better partner with them and improve relationships.
01/2001 to 01/2008
Web Developer/Network SpecialistAllied Search, a recruiter － San Francisco, CA
  • Created online profile for recruiting applicants for Fortune 500 companies that was used by over 10,000,000 applicants within a year of release.
  • Upgraded a 5 node office IT system over one weekend without interruption to our client base which enabled them to easily touch clients from all over the world.
01/1996 to 01/1999
Head BakerIl Fornaio － San Francisco, CA
  • Managed the kitchen, which included procuring the highest quality produce in the correct quantities to support a highly variable client flow.
  • Our team was recognized for achieving the highest sales of all fourteen free standing bakeries owned and operated by "Il Fornaio" restaurants during my time as Head Baker.
01/1992 to 01/1996
Medical Records ClerkIntegrated Clinical Data － San Francisco, CA
  • Responsible for detailed medical records departmental review of hospitals to determine area of non-compliance with federal regulations and then created and implemented work details in order for them to return to compliance.
  • Analyzed & reviewed medical records, utilization of various medical records programs from hospital to hospital, created correspondence with doctors in order to facilitate transcription between medical coders and physicians.
Education and Training
B.S: Industrial Technology marketingSan Francisco State University － San Francisco, CAIndustrial Technology Updated email marketing techniques Code classes thru Coding Meet-ups using Java
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Resume Overview

Companies Worked For:

  • Congregation Sha'ar Zahav
  • Grand Southern Hotel
  • Allied Search, a recruiter
  • Il Fornaio
  • Integrated Clinical Data

School Attended

  • San Francisco State University

Job Titles Held:

  • Office/Facilities Administrator
  • Building Manager
  • Web Developer/Network Specialist
  • Head Baker
  • Medical Records Clerk

Degrees

  • B.S : Industrial Technology marketing

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