Office Administrator/Receptionist Resume Example
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OFFICE ADMINISTRATOR/RECEPTIONIST
Summary
Office manager with 11 years experience. Office organization and management, General bookkeeping, Accounts receivable and payable ,Data entry Budgeting of multiple projects, Process payroll Record keeping Meeting and event planning.
Highlights
| Microsoft Office, Outlook, Excel SKILLS Office copier/fax machine Multiple phone lines |
Experience
July 2008
to
December 2009
National Financial Partners Corp.Potomac , MDOffice Administrator/Receptionist
- Answer telephones, direct calls, and take messages.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Compute, record, and proofread data and other information, such as records or reports.
- Deliver messages and run errands.
- Accounts receivable and payable Inventory and order materials, supplies, and services.
- Facial year budgets Complete and mail bills, contracts, policies, invoices, or checks.
- Maintain electronic and hard copy filing a for consistent record keeping Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
January 2006
to
July 2008
Marriott InternationalPeabody , MAAdministrative Assistant
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Open, read, route, and distribute incoming mail or other materials and answer.
May 2003
to
September 2005
CAMERON PARISH LIBRARYCity , STATEAssistant Manager and Library Clerk
- Complete forms in accordance with company procedures.
- Make copies of correspondence or other printed material.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Learn to operate new office technologies as they are developed and implemented.
- Order and dispense supplies.
- Arrange conference, meeting, or travel reservations for office personnel.
- Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
- Open and close library during specified hours and secure library equipment, such as computers and audiovisual (AV) equipment.
- Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
- Answer routine inquiries, and refer patrons in need of professional assistance to librarians.
- Maintain records of items received, stored, issued, and returned, and file catalog cards according to system used.
- Perform clerical activities, such as answering phones, sorting mail, filing, typing, word processing, and photocopying and mailing out material.
- Process new materials including books, audiovisual materials, and computer software.
- Provide assistance to librarians in the maintenance of collections of books, periodicals, magazines, newspapers, and audiovisual and other materials.
- Take action to deal with disruptive or problem patrons.
- Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
- Maintain library equipment, such as photocopiers, scanners, and computers, and instruct patrons in proper use of such equipment.
- Enter and update patrons' records on computers.
- Manage reserve materials by placing items on reserve for library patrons, checking items in and out of library, and removing out-dated items.
- Register new patrons and issue borrower identification cards that permit patrons to borrow books and other materials.
- Lend, reserve, and collect books, periodicals, videotapes, and other materials at circulation desks and process materials for inter-library loans.
- Inspect returned books for condition and due-date status, and compute any applicable fines.
- Classify and catalog items according to content and purpose.
- Assist in the preparation of book displays.
Education
May 1979
JOHNSON BAYOU HIGH SCHOOLCity, StateHigh School Diploma
MCNEESE UNIVERSITYOnline CourseMedical Coding CPT and ICD-9-CM Manuals
Skills
- Microsoft Office, Outlook, Excel
- Office copier/fax machine
- Quickbooks
- Citrux
- Oracle
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Resume Overview
School Attended
- JOHNSON BAYOU HIGH SCHOOL
- MCNEESE UNIVERSITY
Job Titles Held:
- Office Administrator/Receptionist
- Administrative Assistant
- Assistant Manager and Library Clerk
Degrees
- High School Diploma
Online Course
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