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Office Administrator Executive Assistant Resume Example

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JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Creative, energetic professional skilled in office administration, business communications, team collaboration and qualitative and quantitative analysis. Proven to bring streamline complicated operations in fast-paced environment. Manages diversified office administrative functions, manage events, offer customer assistance and provide team support.

Skills
  • Maintaining accounting ledger
  • Planning events
  • Accounts payable and receivable
  • Event coordination
  • Data entry
  • Microsoft Office
  • Organizational skills
  • Office supply management
Experience
08/2019 to Current Office Administrator /Executive Assistant Radial Commerce, Inc | Melbourne, FL,
  • Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
  • Maintained company accounting records by entering accounts payable, accounts receivable, invoices and expense reimbursements.
  • Replenished office supplies, placing new orders for restocking to maintain inventory.
  • Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
  • Made orders for new office supplies based on demand and budgetary restraints.
  • Processed financial documents, contracts, expense reports and invoices.
  • Handled requests-for-information, delegating tasks to appropriate employee to optimize customer service.
  • Coordinated administrative operations to bolster workflows and improve productivity.
  • Monitored and tracked project performance data with spreadsheets to generate reports and keep management informed of important trends.
02/2015 to 03/2016 Payroll Specialist Coborn's | Rochester, MN,
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Supervised proper processing of garnishments, including child support and wage assignments.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Followed all IRS guidelines and state regulations when submitting payroll taxes.
  • Managed payroll and time and attendance systems.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Prepared reports by compiling summaries of nontaxable wages, disability, leave, deductions, taxes and earnings.
  • Worked with third-party vendor on reporting withholdings and SUTA.
  • Onboarded new employees in time reporting and payroll systems.
02/2012 to 12/2014 Head Bookkeeper Laz Parking | Coronado, CA,
  • Prepared financial reports.
  • Balanced general ledger by reconciling entries.
  • Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
  • Managed weekly inventory and supply tracking, noting items requiring reorder.
  • Processed customer payments and set up payment plans.
  • Resolved vendor and employee inquiries about invoices and purchases quickly through research.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Maintained accuracy when reviewing and reconciling general ledger.
  • Reviewed vendor invoices and expense reports, identifying discrepancies.
  • Verified items billed against items received and followed-up with vendors and employees to reconcile variances.
  • Reconciled operations database with accounting system information to calculate and determine monthly revenue.
  • Analyzed day payments and created detailed reports to identify and suggest remedies for areas of improvement.
10/2011 to 02/2012 Cashier Discount Drug Mart | City, STATE,
  • Operated cash register, collected payments and provided accurate change.
  • Completed daily recovery tasks to keep areas clean and neat for maximum productivity.
  • Wiped down counters and conveyor belt to remove debris and maintain cleanliness.
  • Helped customers find specific products, answered questions and offered product advice.
  • Worked closely with front-end staff to assist customers.
  • Processed all sales transactions promptly to prevent long customer wait times.
  • Trained new team members in cash register operation, stock procedures and customer service.
  • Met high productivity standards in processing payments for customers.
  • Wrapped items and bagged purchases properly to prevent merchandise breakage.
  • Assisted with purchases, locating items and signing up for rewards programs.
  • Maximized sales potential by preparing, storing, rotating and merchandising products at point-of-sale.
  • Learned roles of other departments to provide coverage and keep store operational.
  • Scanned customer purchases and supported transactions to streamline sales process.
  • Verified customer identification for alcohol or tobacco purchases.
  • Answered customer quests, provided store information and escorted to desired store areas.
  • Received payments for products and issued receipts.
  • Resolved customer complaints and escalated worsening concerns for remediation.
Education and Training
Expected in 12/2013 Bachelor of Arts | History The Ohio State University , Columbus, OH, GPA:
Expected in | History Miracosta College, Oceanside, CA GPA:
Expected in | History Lorain County Community College , Elyria, OH, GPA:

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93Good

Resume Strength

  • Formatting
  • Length
  • Measurable Results
  • Personalization
  • Strong Summary
  • Target Job
  • Typos
  • Word Choice

Resume Overview

School Attended
  • The Ohio State University
  • Miracosta College
  • Lorain County Community College
Job Titles Held:
  • Office Administrator /Executive Assistant
  • Payroll Specialist
  • Head Bookkeeper
  • Cashier
Degrees
  • Bachelor of Arts
  • Some College (No Degree)
  • Some College (No Degree)