Office Administrator resume example with 15+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary
Administrative assistant with professional skills in preparing reports, maintaining records, and providing customer service and reporting to and assisting the president of the company. Well-versed in preparing and presenting reports for yearly audits required by the Ohio Department of Insurance and company underwriters. Hands-on experience in resolving complex issues/problems. Data entry requirements by following data program techniques and procedures. Word processing, creating spreadsheets, presentations, filing, faxing, scanning etc. Outstanding knowledge of all of the Softpro programs, Softpro, ProTrust, Softpro 1099 and Softpro Indexing in accordance with date entry for settlement statements, preparing/printing checks, and year end 1099 tax reporting to the IRS using FIRE the IRS's Filing Information Reporting Electronically system. Excellent written and verbal communication skills. Highly organized and detail-oriented [Job Title] with more than [Number] years experience supplying thorough, organized administrative support to [Number] senior executives. [Job Title] who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Talented administrative professional with background in accounting and finance. Extensive knowledge of AR/AP, Microsoft Excel and QuickBooks software.
  • Pleasant demeanor
  • Appointment setting
  • Compensation and benefits
  • Accounting familiarity
  • Invoice processing
  • Multi-line phone proficiency
  • HIPAA compliance
  • Professional phone etiquette
  • Customer service-oriented
  • Accurate and detailed
Miamisburg High School Miamisburg, Ohio Expected in 1976 High School Diploma : - GPA :
Work History
Integrated Electrical Services, Inc. - Office Administrator
Spring, TX, 01/1999 - 03/2014
  • Office Administrator for the last seven years.
  • Having the opportunity to learn many different skills.
  • Assisted the president of the company and provided company reports as required by the president.
  • Handled small scale projects Provided guidance/supervision to all employees.
  • Prepared, printed checks and disbursements for each loan closing file.
  • Prepared bank deposits and kept track of all incoming wire transfers for each loan closing and typed information for all outgoing wire transfers.
  • Reconciled accounts (at one time over 30 accounts a month) with amounts in excess of 20 million dollars.
  • Printed account reports for a monthly review in a timely manner.
  • Prepared and presented reports for yearly audits required by Ohio Department of Insurance and the company underwriters.
  • Read real estate abstracting reports and typed commitments in Softpro and/or typed property reports in MS Word for each title order received.
  • Responsible for data entry requirements by following data programs techniques and procedures.
  • Typed and printed reports for the clients with construction draws.
  • Invoiced for monthly accounts payable and daily received all accounts receivables and disbursed to correct department.
  • Disbursed all mail on a daily basis.
  • Answered many of the incoming calls having good communication skills.
  • Performed duties like greeting clients when necessary.
  • Kept track of sick and vacation days for all employees and prepared bi-weekly report for payroll.
  • Proficient in scheduling appointments and maintaining records for the building maintenance.
  • Filled out and filed applications for resident and non-resident state licensing for the company and application for removal of company license in resident and non-resident states.
  • Also kept tract of keeping company in compliance with all state requirements for licensing in Ohio, Indiana, Kentucky and Pennsylvania.
  • Ordered supplies for the building and all company employees.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Helped distribute employee notices and mail around the office.
  • Organized all new hire, security and temporary paperwork.
  • Drafted biweekly time sheets for [Number] executives and employees.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
accounts payable, accounts receivables, bi, closing, good communication skills, clients, data entry, Insurance, MS Access, MS Excel, mail, Office, MS Outlook, MS Word, payroll, Read, real estate, scheduling, supervision

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Resume Overview

School Attended

  • Miamisburg High School

Job Titles Held:

  • Office Administrator


  • High School Diploma

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