office administrator resume example with 7+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - - -
Professional Summary
Dedicated Office Administrator with 9.5 years of experience combining management and customer service expertise in the dental field. Looking for a position as a an Office Manager or equivalent to my skills and abilities. Office Assistant with 9.5 years of billing and coding, patient charting, insurance claims and appointment scheduling in a busy medical office setting.
  • Professional phone etiquette
  • Flexible
  • Accurate and detailed
  • Customer service-oriented
  • Pleasant demeanor
  • Human resource laws knowledge
  • Works well under pressure
  • Excellent planner and coordinator
Work History
02/1994 to 03/1995
Office Administrator Johns Hopkins Applied Physics Laboratory Arlington, VA,
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Perform personal bookkeeping services.
  • Prepare bank deposit by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, and other forms of payments to banks.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheet and databases, using specialized accounting software.
  • Operate tenkey calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Receive, record, and bank cash, checks, vouchers.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Code documents according to company procedures.
  • Compute deductions for income and social security taxes.
  • Prepare and process payroll information.
  • Reconcile or note and report discrepancies found in records.
  • Compare computer printouts to manually maintained journals to determine if they match.
  • Reconcile records of bank transactions.
  • Transfers details from separate journals to general ledgers or data processing sheets.
  • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  • Prepare purchase orders and expense reports.
  • Match order forms with invoices, and record the necessary information.
  • Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Maintain inventory records.
  • Review time sheet, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Process paperwork for new employees.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Compute wages and deductions and enter data into computers.
  • Process and issue employee paychecks and statements of earnings and deductions.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
09/1988 to 11/1990
Payroll Clerk Crane Worldwide Logistics NC, State,
  • Review timesheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Complete wages and deductions, and enter data into computers.
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  • Process and issue employee paychecks of earnings and deductions.
  • Compile employee information, such as exemptions , transfers, and resignations, to maintain and update payroll records.
  • Prepare and balance periodend reports, and reconcile issued payrolls to bank statements.
  • Distribute and collect time cards each pay period.
  • Issue and record adjustments to pay, related to previous errors or retroactive increases.
  • Conduct verifications of employment.
04/1984 to 08/1988
Teller First Flight Federal Credit Union New Bern, NC,
  • Monitor bank vaults to ensure cash balances are correct.
  • Sort and file deposit slips and checks.
  • Carry out special services for customers, such as ordering bank cards and checks.
  • Process transactions such as term deposits, retirement savings plan contributions, automatic teller transactions, night deposits and mail deposits.
  • Identify transaction mistakes when debits and credits do not balance.
  • Arrange monies received in cash boxes and coin dispensers according to denomination.
  • Cash checks and payout money after verifying that signatures are correct, that written and numerical amounts agree, and that accounts have sufficient funds.
  • Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
  • Enter customers' transactions into computers to record transactions and issue computer generated receipts.
  • Balance currency, coin, and checks in cash drawers at end of shifts, and calculate daily transactions using computers, calculators, or adding machines.
  • Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
  • Count currency, coins, and checks received, by hand or using a currencycounting machine, to prepare them for deposit or shipment to branch banks or the Federal Reserve Bank.
  • Order a supply of cash to meet daily needs.
  • Receive and count daily inventories of cash, drafts, and travelers' checks.
  • Prepare and verify cashiers checks.
  • Resolve problems or discrepancies concerning customers' accounts.
  • Receive mortgage, loan, or public utility bill payments, verifying payment dates and amount due.
  • Explain, promote, or sell products or services such as travelers' checks, savings bonds, money orders, and cashiers' checks, using computerized information about customers to tailor recommendations.
  • Compose, type, and mail customers statements and other correspondents related to issues such as discrepancies and outstanding unpaid items.
  • Preform clerical tasks such as typing, filing, and microfilm photography.
  • Obtain and process information required for the provision of services, such as opening accounts, savings plans, and purchasing bonds.
Expected in 1983 to to
High School Diploma:
Holtville High School - Holtville, Ca
Accounting, accounting software, accounts payable, adding machines, administrative, auditing, Balance, Banking, bonds, bookkeeping, calculators, charts, Clerical, Ca, credit, Critical Thinking, D.D.S, data processing, databases, Debit, Decision Making, Economics, Electronics, email, English, equity, fax, filing, financial, financial statements, financial statements, forms, funds, general office duties, government, Human Resources, insurance, inventory, letters, Marketing, Mathematics, messaging, mail, money, Office, office equipment, payroll, Personnel, copy machines, photography, policies, Problem Solving, purchasing, receiving, Sales, spreadsheet, supervising, tables, tax, taxes, telephones, Time Management, type, typing, typewriter, typewriters, utilities, voice mail, word processing, written

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Resume Overview

School Attended

  • Holtville High School

Job Titles Held:

  • Office Administrator
  • Payroll Clerk
  • Teller


  • High School Diploma

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