Office Administrator Resume Example

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Professional Summary

Talented Administrative professional with background in accounting and finance. Extensive knowledge of AR/AP, Microsoft Excel and QuickBooks software. Leveraging 20 years of excellence in Bookkeeping settings and accounting competencies.

Work History
Law Finance Group - Office Administrator
Mill Valley, CA, 04/2019 - 07/2019
  • Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time.
  • Reconciled company bank, credit card and line of credit accounts every month, investigating and resolving discrepancies to keep accounts audit-ready.
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Monitored employees while handling day-to-day accounting processes and financial accuracy.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Processed payroll for 20 employees including commissions, taxes, time off and healthcare benefits.
  • Verified deposits, rectified discrepancies and processed end-of-day paperwork using TMO with 100% accuracy.
  • Reconciled all company accounts, including credit cards, employee expenses and commissions.
  • Input financial data and produced reports using TMO
  • Followed up with customers to collect specific financial information and verify details for preparation of annual 1099, 1098 forms.
  • Strengthened financial management processes to bring errors to near-zero in reporting, payroll administration and general bookkeeping.
  • Generated financial statements and facilitated account closing procedures each month.
  • Upheld strict confidentiality protocols with all client details and tax return information.
  • Managed entire accounting cycle including gathering information, preparing documents, finalizing reports and closing books.
  • Organized and carried out efficient month-end, quarterly and year-end processes.
Church Of The City New York - Church Administrator
New York, NY, 02/1991 - 06/2019

Prepare a yearly budget draft for review and adoption by the church board

Obtain and record pledges made during the annual stewardship drive.

Enter weekly contributions to the general and designated funds.

Keep confidential all financial contribution information.

Enter all invoices submitted for payment, cut checks, submit to signature, and prepare for mailing.

Balance checking account and investment accounts and submit reconciliation for signature.

Submit to the church treasurer and church administrator a listing of all checks written during the month.

Prepare monthly reports for the church board and individual ministry teams.

Process payroll on a semi-monthly basis.

  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Purrrfect Paws Grooming - Business Co-Owner
City, STATE, 06/2010 - 03/2013
  • Put together realistic budgets based upon costs and fees for effectively operating business.
  • Used print strategies such as newspaper ads, business catalogs and marketing brochures to bring in and capture new customer business.
  • Applied human resources expertise to optimize hiring, training and performance.
  • Remained up-to-date on current product trends and attended over 2 tradeshows per year to view and purchase for resale.
  • Input income and expense details into Quickbooks Pro to track business finances and address variances.
  • Managed supply and equipment inventory for business according to forecasts and needs.
  • Supervised administrative functions of scheduling, billing, inventory management, front desk reception and office security.
  • Completed bi-weekly payroll and coordinated record keeping.
Meridian Capital Real Estate - Office Administrator/ RE Agent
City, STATE, 07/2004 - 03/2010
  • Reconciled account files and produced monthly reports to keep Real Estate Agents informed about office operations.
  • Performed general office duties, including, routing telephone calls or messages to appropriate staff and greeting visitors.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Provided strategic assistance to homeowners and homebuyers looking to buy or sell residential properties in the Los Angeles County area.
  • Collaborated with mortgage companies to accurately determine loan and mortgage options for clients.
  • Negotiated, facilitated and managed real estate transactions.
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
  • Peachtree proficiency
  • General ledger accounting expertise
  • Self-motivated professional
  • Superior attention to detail
  • Advanced bookkeeping skills
  • Oracle proficiency
  • QuickBooks expert
  • US GAAP principles
Los Angeles City College Los Angeles, CA Expected in 06/1991 Associate of Arts : Accounting - GPA :
  • Former Real Estate Agent
  • Former Notary Public

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Resume Strength

  • Formatting
  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Los Angeles City College
Job Titles Held:
  • Office Administrator
  • Church Administrator
  • Business Co-Owner
  • Office Administrator/ RE Agent
  • Associate of Arts

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