Office Administrator B Resume Example

• Performed key role as the Gatekeeper and RIM focal to plan routings accordingly to space availability and files constraints analyzing and assisted in planning space allocation for departmental files, documentation, per company policies requirement internally and externally.
• Managed daily extensive databases to comply with delivery plans.
• Participated in designing in the development of a new database that resulted in an excellent lean project,
• saving 30% in labor cost by working closely with computing and engineering to ensure that all data inputs

documentation met the department quality standards.

• Interpret Supplier drawings markups and implemented drawing revisions provided approval of engineering teams.
• Organized supplier drawings for new revisions updating and maintaining existing documentation.
• Query spreadsheets of approved parts to ensure installations and maintenance of projects (documentation) for engineering teams per customer requirements.
• Log accurate data entries to ensure up-to-date technology and engineering techniques are implemented.
• Identified and delegated database problems, resulting in more efficient and cost effective output.

• Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
• Served as central point of contact for all outside personnel needing to gain access to the building.
• Planned and scheduled conference rooms and meetings.
• Received and screened a high volume of internal and external communications, including email and mail.
• Managed the day-to-day calendar for the company's management.
• Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports.
• Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
• Managed supply inventory, records, charts and company files using online order tracking system.
• Worked with corporate accounting to discuss status of rebilling and reimbursement process to ensure account resolution procedures for payment, increasing on-time payments by 99%.
• Compiled and relevant business data such as financials, performance, and headcount forecasts.
• Arranged appropriate travel, visas, agendas, necessary contacts and country information.
• Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
• Collaborated with other administrative team members, human resources and the finance department on special projects and events.

• Helped achieve company goals by supporting production workers.
• Created production tracking and quality control log, analyzing production, quality control, maintenance and other operational reports, to detect production problems.
• Ensured the most cost-effective production methods were employed.
• Inspected finished products for quality and adherence to customer specifications.
• Confer with engineering on designs, procurement and construction from electro-mechanical assembly and reliability perspective and provide input for start-up and operation of the automated systems.
• Planned and laid out work to meet production and schedule requirements.
• Adhered to all applicable regulations, policies and procedures for health, safety and environmental compliance.
• Worked with managers to implement the company's policies and goals.
• Responsible for setting minimum standards and providing technical guidance and support for design, installation, operation and maintenance of automated systems used in the process.
• Managed to lead training and participated on reviews the performance of internal and external employees.
• Set up and operated production equipment in accordance with current good manufacturing practices and standard operating procedures.