Seeking a challenging position in a progressive organization, that will allow me the opportunity to utilize my background experience in the engineering/architectural industry in both large and small firms. Extensive knowledge regarding the everyday function of office procedures, which includes: goal setting, problem solving, analyzing proposals and responses, leadership and using creative innovative methods to drive results. Payroll and Invoice Administrator Documentation Specialist Purchasing and Procurement Assistant Special Skills/Traits Abilities Deadline oriented Team player
Highlights
Microsoft Outlook
Proficient in Microsoft Word
Microsoft PowerPoint
Microsoft Excel
QuickBooks
Adobe Acrobat
NewForma
Vision Timekeeper
Copiers /Fax / Scanner
Pitney Bowes Stamp Meter
Experience
Office Administrator, 01/2014 to 01/2015 Lehigh Hanson – Berlin, NJ,
Provide support to the HR Manager i.e.
employee handbook updates, employee healthcare questions etc.
Enter vendor's invoices into Q-Books software for Accounts Payable.
Support Marketing for specific assignments as needed.
Served as a back-up to the Front Desk Administrative Assistant on assigned days(s), answering phones greeting guests and notifying staff of deliveries in a timely manner.
Managed department files (electronic and hard copy), purge files and annual retention compliance.
Coordinated the mailings for direct mail programs.
Coordinated public meetings: assist and organize presentations for conferences, meetings, client and employee luncheons, etc.
Coordinated company's corporate social responsibility events i.e., Employee Wellness Committee and Employee Activities Committee.
Maintain employee/guest cafeteria, i.e.
refill paper products, clean out refrigerators, etc.
Maintain employee's anniversary service awards.
Scanning of managers credit card receipts and expense reports Sort and deliver mail to appropriate principals and project managers.
Schedule new employee ID picture badge, take picture and print badge for new employees.
Assist employees with benefit and company policy questions.
Schedule/set-up domestic/international shipping and receiving packages through outside couriers.
Handle all office supply orders and maintain inventory list.
Administrative Assistant, 01/2013 to 01/2014 Federal Realty Investment Trust – Mclean, VA,
Provided support to assigned Project Managers and Principals by preparing necessary project documentation and proposals for clients and consultants.
Managed compliance with all electronic documents filed in NewForma Project Management software.
Formatted and performed quality checks to ensure projects met required specifications.
Ensured responsiveness of proposals using overnight/courier services.
Assisted with processing Pay Applications, Change Orders and Change Order Requests.
Assisted with project closeout.
Coordinate and facilitate strategic team meetings and off-site events.
Assisted with monthly Staff Meeting preparation and execution.
Support HR, Accounting and Marketing for specific assignments.
Served as a back-up to the Front Desk Administrative Assistant on assigned days(s), answering phones greeting guests and notifying staff of deliveries in a timely manner.
Office/Executive Administrator, 01/2003 to 01/2013 Luke Transportation Engineering Consultants, Inc – City, STATE,
Monitored department revenue based on written proposals and executed agreements.
Maintained Design and Interiors Task Lists.
Responsible for accounts payable and receivables.
Maintained and reconcile company bank accounts i.e.
A/R reports, bank statements, deposits, petty cash.
Performed Human Resource functions i.e.
employee health insurance, 401K Plan etc.
Managed department files (electronic and hard copy), purge files and annual retention compliance.
Managed corporate distribution list in Outlook.
Coordinated the production of company brochures and documents.
Managed marketing functions including communications, project bids, print production and other marketing projects.
Maintained and renew company and professional certifications and licenses.
Proxy executives day to day calendar/phone/mail/travel/expense reporting.
Coordinated public meetings: Assist and organize presentations for conferences, workshops etc.
Coordinated travel and arrange on-site and off-site meetings.
Education
Associate of Arts Degree: Business Management, Expected in Bryant & Stratton Business College - Cleveland, OH GPA: Business Management
Affiliations
Skills
Accounting, accounts payable, Administrative Assistant, Adobe Acrobat, back-up, brochures, conferences, credit, client, clients, direct mail, documentation, expense reports, expense reporting, Fax, Human Resource, HR, insurance, maintain inventory, marketing, meetings, Microsoft Excel, mail, office, Microsoft Outlook, Outlook, Microsoft PowerPoint, Microsoft Word, Copiers, presentations, print production, Project Management, proposals, Proxy, quality, QuickBooks, receiving, Scanner, Scanning, shipping, spreadsheets, strategic, answering phones, phone, Vision, workshops, written
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