Systematic Administrative Assistant with over 17 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision. Professional and welcoming in creating an upbeat work environment.
Skills
Meeting coordination
Office management
Business administration
Expense reports
General LClairer Accounting Expertise
Time management
Expense reporting
Sales expertise
Budgets and forecasting
Payroll Processing
MS Office
Managing Office Supply Inventory
Inbound Phone Call Handling
Staff Management
Processing Expenses
Financial Services Support
Work History
Administrative Assistant, 05/2017 to 06/2020 Legacy Health System – Sandy, OR,
Supported office staff with effective correspondence management, document coordination and customer relations.
Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
Worked with upper management to complete complex projects on tight budgets within specific timelines.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Leveraged computerized accounting software to create and maintain accurate customer account records.
Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
Quality Control Inspector, 10/2016 to 05/2017 United Natural Foods Inc – Stafford Springs, CT,
Monitored performance and generated reports detailing quality of product and defect rates.
Performed visual inspections and non-destructive tests where appropriate.
Examined field equipment for defects or issues, reported problems quickly and maintained high levels of accuracy.
Used hands on tools to inspect quality of products, taking note of functionality, appearance and other specifications.
Streamlined QA processes by working closely with development teams and staying abreast of changing product demands.
Documented and executed detailed test plans and test cases and summarized and logged audit findings for reporting purposes.
Identified and resolved variances to bring products in line with requirements.
Administrative Assistant, 10/2015 to 08/2016 Legacy Health System – West Linn, OR,
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Managed Excel and Word databases converting complex data into easy-to-interpret data.
Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Compliance Coordinator/Medical Assistant, 02/2001 to 10/2015 Northwood Health Systems – City, STATE,
Performed deep audits of patient charting to assess compliance with state standards.
Developed improvement and corrective action plans to bring operations in line with requirements.
Educated employees by conducting compliance training programs and issuing periodic communications to refresh knowlClaire of compliant work practices.
Supported and trained customers on compliance-related issues.
Managed quality programs to reduce overdue compliance activities.
Maintained composure in stressful situations, including confrontations, interviews and records searches.
Conducted preliminary evaluations, including measuring weight, temperature and blood pressure, and documented results with accuracy.
Kept medical supplies in sufficient stock by monitoring levels and submitting replenishment orders before depleted.
Obtained client medical history, including medication information, symptoms and allergies.
Collaborated with medical and administrative personnel to maintain patient-focused, engaging and compassionate environment.
Maintained detailed records of test results by entering data and patient information into computer.
Oriented and trained new staff on proper procedures and policies.
Gathered forms, copied insurance cards to collect patient information for billing and insurance filing.
Attended required training, education and meetings.
Education
High School Diploma: , Expected in River High School - Hannibal, OH, GPA:
High School Diploma: , Expected in Swiss Hills Vocational School - Woodsfield, OH, GPA:
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