Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Diligent Office Administrator with 18 years of experience in petroleum industry. Skilled in processing large payrolls with extensive knowledge of Quickbooks and Microsoft Office. Proven history of cutting office costs while increasing overall productivity.

  • Expert in Quickbooks
  • Microsoft Office
  • Data entry
  • Senior leadership support
  • Proposal writing
  • Project management
  • Billing
  • Training and coaching
  • Accounts payable and receivable
  • Customer relations
  • Expense reporting
  • Workforce Management
  • Salesforce Management
Office Administrator, 02/2018 - 01/2021
Michels Corporation San Francisco, CA,
  • Checked and reconciled accounts payable and receivable, maintained balance sheet accounts and prepared wires and transfers for monthly distributions and mortgage payments.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and payrolls.
  • Prepared and filed personal and business tax returns, and other miscellaneous filings.
  • Maintained company accounting records by entering accounts payable, accounts receivable, invoices and expense reimbursements into Quickbooks.
  • Processed financial documents, including contracts, expense reports and invoices.
  • Provided employee onboarding services and supported department members to increase productivity and performance.
  • Organized workloads to streamline tasks and efficiently oversee day-to-day operations under tight deadlines.
  • Worked with vendors to obtain quotes and negotiate contracts.
  • Solicited vendor quotes to determine optimal material purchase pricing.
  • Monitored and tracked project performance data with Excel spreadsheets to generate reports and keep management informed of important trends.
Office Manager/Full Charge Bookkeeper, 02/2016 - 02/2018
Api Group Corporation Madison, WI,
  • Increased office organization by developing filing system and customer database
  • Managed inventory and purchase of supplies for office operations and equipment maintenance.
  • Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
  • Managed 23 drug program participants to ensure project protocol adherence.
  • Conducted quarterly performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
  • Reduced financial discrepancies by accurately managing accounting documentation in Quickbooks’s software while maintaining costs and billing processes.
  • Performed billing, collection and reporting functions for construction office generating over $1.4 million annually.
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Improved operational efficiencies, managing work requests, new orders, pricing and changes while coordinating logistics to verify start and completions dates.
  • Mitigated regulatory risks by guaranteeing program requirements adhered to DOT's compliance standards.
  • Managed office inventory and placed new supply orders.
  • Quoted and prepared proposals for business services such as bids for excavation jobs
  • Created training program for new office employees, decreasing training time 85%.
  • Generated financial reports for management review.
  • Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Drafted manuals and resources for identifying access to services.
  • Completed quarterly employee performance evaluations to identify deficiencies and recommend improvement strategies.
  • Updated employee paperwork and records.
  • Calculated and applied wage garnishments.
  • Produced and filed payroll reports weekly
  • Reported payroll utilizing Quickbooks and administered employee benefits, including insurance and vacation

Sales Representative , 08/2015 - 02/2016
Warnermedia MN, State,
  • Elevated product depth and revenue by 15% and closed multiple Major Petroleum contracts.
  • Researched market competitors to identify potential new products and service opportunities
  • Conferred with advertising managers to develop and implement marketing plans.
  • Coordinated and managed major proposal processes from initiation to implementation.
  • Used trends in customer industries and marketplaces to shape solutions and drive business approaches
  • Cultivated customer and distributor rapport to increase retention rates and drive goal achievement.
  • Generated 20+ leads per month and worked to convert customers with 42% success rate.
  • Fostered relationships with customers to expand customer base and enhance loyalty
  • Prepared and processed contracts and order forms for new and existing customers
  • Exceeded 2016 quota by 65% with over $25.3 million in tank truck sales
  • Identified customer needs to deliver relevant product solutions and promotions and meet target budgets
  • Maximized efficiency and time management by effectively planning and organizing client routes within territory
Senior Secretary, 01/2008 - 08/2015
Turner Tanks City, STATE,
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Composed, proofread and distributed clean and professional business correspondence and internal team communications
  • Assisted production and distribution of memos, newsletters, email updates and other forms of communication
  • Maintained organized filing system of paper and electronic documents
  • Processed accurate payroll for 25 staff and submitted direct deposits
  • Supervised driver dispatching, route planning and vehicle tracking for over 15 drivers
  • Alerted Drivers of road and weather hazards in real time to accomplish 101 days without driver accidents
  • Managed daily delivery and work schedules to maximize coverage
  • Coordinated order processing, pick sheet running and invoice printing, as well as shift shipping logs and paperwork submissions
  • Scheduled and dispatched over 40 daily roadside assistance calls based on caller locations and available employees
Education and Training
: Business/Accounting , Expected in
Tulsa Community College - Tulsa, OK
High School Diploma: , Expected in 05/1994
Drumright High School - Drumright, OK
Dental Assisting Certificate : Dental Assisting, Expected in
Drumright Dental College - Drumright, OK

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School Attended

  • Tulsa Community College
  • Drumright High School
  • Drumright Dental College

Job Titles Held:

  • Office Administrator
  • Office Manager/Full Charge Bookkeeper
  • Sales Representative
  • Senior Secretary


  • Some College (No Degree)
  • High School Diploma
  • Dental Assisting Certificate

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