office administrator resume example with 13 years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA94105
:
Summary
Diligent Office Administrator with 18 years of experience in petroleum industry. Skilled in processing large payrolls with extensive knowledge of Quickbooks and Microsoft Office. Proven history of cutting office costs while increasing overall productivity.
Skills
Expert in Quickbooks
Microsoft Office
Data entry
Senior leadership support
Proposal writing
Project management
Billing
Training and coaching
Accounts payable and receivable
Customer relations
Expense reporting
Workforce Management
Salesforce Management
Education and Training
Tulsa Community CollegeTulsa, OKExpected in ā ā:Business/Accounting - GPA:
Drumright High SchoolDrumright, OKExpected in 05/1994 ā āHigh School Diploma: - GPA:
Michels Corporation - Office Administrator San Francisco, CA, 02/2018 - 01/2021
Checked and reconciled accounts payable and receivable, maintained balance sheet accounts and prepared wires and transfers for monthly distributions and mortgage payments.
Accurately processed data, validation and transmission for weekly, semi-monthly and payrolls.
Prepared and filed personal and business tax returns, and other miscellaneous filings.
Maintained company accounting records by entering accounts payable, accounts receivable, invoices and expense reimbursements into Quickbooks.
Processed financial documents, including contracts, expense reports and invoices.
Provided employee onboarding services and supported department members to increase productivity and performance.
Organized workloads to streamline tasks and efficiently oversee day-to-day operations under tight deadlines.
Worked with vendors to obtain quotes and negotiate contracts.
Solicited vendor quotes to determine optimal material purchase pricing.
Monitored and tracked project performance data with Excel spreadsheets to generate reports and keep management informed of important trends.
Api Group Corporation - Office Manager/Full Charge Bookkeeper Madison, WI, 02/2016 - 02/2018
Increased office organization by developing filing system and customer database
Managed inventory and purchase of supplies for office operations and equipment maintenance.
Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
Managed 23 drug program participants to ensure project protocol adherence.
Conducted quarterly performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
Reduced financial discrepancies by accurately managing accounting documentation in Quickbooksās software while maintaining costs and billing processes.
Performed billing, collection and reporting functions for construction office generating over $1.4 million annually.
Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Improved operational efficiencies, managing work requests, new orders, pricing and changes while coordinating logistics to verify start and completions dates.
Mitigated regulatory risks by guaranteeing program requirements adhered to DOT's compliance standards.
Managed office inventory and placed new supply orders.
Quoted and prepared proposals for business services such as bids for excavation jobs
Created training program for new office employees, decreasing training time 85%.
Generated financial reports for management review.
Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Drafted manuals and resources for identifying access to services.
Completed quarterly employee performance evaluations to identify deficiencies and recommend improvement strategies.
Updated employee paperwork and records.
Calculated and applied wage garnishments.
Produced and filed payroll reports weekly
Reported payroll utilizing Quickbooks and administered employee benefits, including insurance and vacation
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