Office Administrator resume example with 17+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Driven and resourceful executive professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

  • Proficient with Microsoft Office Suite; Outlook, Excel, Word, Powerpoint
  • Google Suites; Google calendar, Google docs, Gmail
  • Zoom and Microsoft team viewer
  • Intuit QuickBooks & Sage
  • Travel Arrangement Coordination
  • Organization, planning and events
  • Team Leadership
  • Time Management
  • Critical Thinking
  • Detail-Oriented
  • Notary License
Work History
08/2015 to Current
Office Branch Administrator/Executive Assistant Vylla Home Tempe, AZ,
  • Report on daily office activities to help CEO and President stay on top of dynamic conditions and make proactive decisions.
  • Assist with coordination and hosting of company events.
  • Coordinate flights, car rentals and hotel accommodations both domestic and international (via AMEX business travel system)
  • Support room reservations, agenda preparation process travel expenses and reimbursements for CEO, President and Managing Director
  • Manage budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Coordinate communications, financial processing, registration, recordkeeping and other administrative functions.
  • Work with upper management to complete complex projects on tight budgets within specific timelines.
  • Develop and update spreadsheets and databases to track, analyze and report on performance and sales data.
  • Produce accurate office files, updated spreadsheets and craft presentations to support executives and boost team productivity.
  • Reconcile account files and produced monthly reports.
  • Maintain open communication with customers to foster positive relations and provide updates on issues.
  • Use QuickBooks and Sage to produce monthly invoices, reports and other deliverables.
03/2020 to Current
Real Estate Agent Baptist Memorial Health Care Newport, AR,
  • Manage contracts, negotiations and all aspects of sales to finalize purchases and exceed customer expectations.
  • Develop and maintained relationships with clients through networking, postcards and cold calling.
  • Market and sold property for clients by hosting open houses and advertising online and in print.
  • Follow up with prospective buyers regarding incentives from builder and new developments in surrounding area.
  • Maintain connections with clients to encourage repeat business and referrals.
  • Negotiate, facilitated and managed real estate transactions.
  • Assist clients in financial planning for purchase.
10/2000 to 06/2009
Secretary Smith, Lewis, Chess & Company City, STATE,
  • Supported CEO's, Partners and CPA's with daily report documents.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support CEO, Partner and CPA's.
  • Drafted agendas, recorded minutes and created documents for meetings.
  • Composed internal and external correspondence for senior management and reviewed documentation to eliminate errors.
  • Recorded expenses and maintained accounting records.
  • Handled daily scheduling tasks and provided administrative support for entire department.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Entered data into system and updated customer contacts with information to keep records current.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
Expected in
High School Diploma:
Indiana Area Senior High School - Indiana, PA
Expected in
Huckleberry Notary Bond Inc. - Orlando,
Expected in
Quickbooks Certification - ,
Expected in
Microsoft Certification - ,
Expected in
: Real Estate
Florida School of Real Estate - Tampa, FL,

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Resume Overview

School Attended

  • Indiana Area Senior High School
  • Huckleberry Notary Bond Inc.
  • Quickbooks Certification
  • Microsoft Certification
  • Florida School of Real Estate

Job Titles Held:

  • Office Branch Administrator/Executive Assistant
  • Real Estate Agent
  • Secretary


  • High School Diploma

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