Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary
  • Organized business professional committed to maintaining 100% accuracy in processing invoices. Proficient in vendor management and bank reconciliation. Proactive and self-motivated with high degree of professionalism and strong problem-solving capabilities.
  • Experienced with over 10 years of experience in e-commerce and retail industries. Excellent reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits.
  • Resourceful Accounts Payable Clerk known for excellent account management and time management skills. Expert in JD Claire. Oracle use and ledger verification with great customer service skills. Meticulous and enterprising worker dedicated to excellence.
  • Knowledgeable Notary Public with an honest reputation that's fairly new to the notary industry. Strong interpersonal and analytical abilities and a disciplined approach to handling all types of requests. Pursuing a new professional opportunity with a growing team.
  • Record & Safekeeping abilities
  • Customer Focus, quality Driven
  • Documentation skills
  • Proficient in • ADP (Less than 1 year)
    • Databases (Less than 1 year)
    • Excel (7 years)
    • Operations (7 years)
    • Oracle. (3 years)
    • JD Claire
    • EDI
    • SAP
  • Accounting familiarity
  • 50-60 WPM typing speed
  • Mail handling
  • Multi-line phone proficiency
  • Filing and data management
  • Project & operational planning
  • Business administration
  • Process improvement
  • Business operations
  • Problem resolution
  • MS Office, Word, Excel, Powerpoint
Work History
03/2020 to Current
Notary Public Pra Group, Inc. Hampton, VA,
  • Kept physical files, safekeeping, and digitized records organized for easy updating and retrieval by authorized personnel.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Performed wide-ranging administrative, financial and service-related functions that includes, authorized to take acknowledgments, protest instruments permitted by law to be protested bills and notes administer oaths, take depositions, and certify copies of documents not recordable in the public records.
  • Reviewed and verified the identity of the individual signing the documents, notarizing the documents as needed in compliance with relevant Texas Secretary of State laws.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using Secured Signing, Zapier, and KBA authentication programs.
  • Provided on-demand mobile notary services, eSignatures and or remote services to customers.
  • Served as an impartial witness in acts related to the signing of important documents, such as property deeds, wills, powers of attorney, and other important legal documents.
  • Updated journal with names and dates for permanent record.
08/2019 to Current
Data Entry Specialist Lube-Tech Saint Paul, MN,
  • Managed 4500 weekly data projects, including workflow scheduling, data entry, and accuracy verification for EZ tags stations.
  • Sent completed entries to MCR and/or Incident Review evaluation for final approval.
  • Completed data entry tasks with accuracy and efficiency.
  • Coded and classified license plates by state/foreign, trailer/truck, legible/non legible plates, partial, damaged etc.
  • Performed more than 600 license plates hourly 10-key actions while maintaining 96% error rate.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports.
  • Executed data verification through Global II systems to detect errors.
  • Identified data entry errors, made recommendations for system improvements, and reported to necessary departments.
01/2017 to 01/2020
Food Production Worker Salad And Go Queen Creek, AZ,
  • Followed United's safety instructions and processes to maintain food and beverage integrity.
  • Prepared food by properly with exact ingredients in accurate proportions.
  • Maintained optimal safety levels by cleaning and sterilizing workstation and processing equipment between every batch.
  • Reviewed raw materials and products to determine moisture, cleanliness. temperature, and other levels.
  • Adhered to strict food safety and health practices to prevent such illnesses as E.coli and listeria from contaminating products.
  • Promoted delivery efficiency by accurately labeling, dating, and organizing food containers.
  • Assessed issues with faulty equipment and utilized troubleshooting methods to alleviate problems and restore optimal production levels.
  • Maintained a great relationship with CEO, managers, captains, flight attendants to resolve customer complaints and improve the food flight operations.
01/2010 to 12/2019
Small Business Owner Akebia Therapeutics, Inc. Cambridge, MA,
  • Fulfilled customer shipping needs by completing all purchase orders and customer invoices.
  • Used Excel, WordPress, CRM to maintain files and administrative records.
  • Oversaw business budget planning and administration, accounting functions, purchasing, marketing, and other business aspects to handle financial needs.
  • Evaluated suppliers to assess quality, timeliness and compliance of deliveries, maintain tight cost controls and maximize business operational efficiency.
  • Monitored social media such as Facebook, Twitter, Youtube, and online sources for industry fashion trends.
  • Created and maintained corporate website content with accurate prices, products and contact information.
  • Worked with third-party partners to coordinate website, products, pricing, promotional activity, inventory and other small business owner responsibilities.
12/2015 to 10/2016
Dispatcher- Contractor Camping World Port Townsend, WA,
  • Kept detailed track of all available field personnel and all in-progress and completed calls of freight operations.
  • Directed all dispatching, routing, and tracking of 25-50 fleet vehicles.
  • Sent out Crane and 3rd party drivers to assist hourly callers based on locations, size weight of items , needs and worker availability.
  • Increased area coverage through effective scheduling, provided estimated time deliveries and detailed location monitoring.
  • Evaluated and adjusted the driver's routes based on daily needs, available workers, traffic hazards and weather conditions.
  • Processed 100-150 orders, ran bulk pick sheets, processed, printed invoices and created daily shipping logs.
  • Resolved shipping/pricing problems, improved operations and provided exceptional client support.
07/2014 to 12/2014
Flight Operations Specialist- Contractor United Airlines Inc. City, STATE,
  • Devoted special emphasis for the punctuality to all 3500 + employees to maintain outstanding attendance record, report safety issues, defaulted equipment to ensure United's daily goals.
  • Answered employee inquiries regarding health & flight benefits, attendance points, safety concerns in the terminals, policy.
  • Collaborated with compliance teams to review paperwork, obtain feedback and procure available information for new training processes.
  • Prepared all human resource documentation, including new hire letters, employee contracts and corporate policies.
  • Streamlined HR efficiencies, coordinated new hire orientations and provided offboarding and training for new and existing employees.
  • Organized company-wide events designed to boost employee morale with incentives, pot lucks, giveaways, and other monthly functions.
  • Developed disaster and recovery strategy to prepare company for hazardous weather conditions, nuclear accidents and terrorist attacks.
01/2012 to 10/2013
Accounts Payable Specialist Buckeye Partners L.P -Contractor City, STATE,
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Processed 200-300 weekly invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Updated and maintained aging report to facilitate payments
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors through JDClaire.
10/2011 to 10/2013
Accounts Payable Clerk Accounttemps City, STATE,
  • Resolved billing and shipping conflicts and negotiated mutually beneficial agreements between vendor, purchase managers, and all parties.
  • Generated aging, open purchase orders, vendor maintenance, and other accounts payable reports for management review to aid in business decision making.
  • Verified and maintained vendor accounts by reconciling monthly statements and related transactions.
  • Manually entered 1000 + invoices per month all accounts payable checks, including weekly check
    runs, check requests, expense reports, credit memo's in Oracle.
  • Disbursed a payments amounts via check, electronic transfer or bank draft. Submitted to Account Manager for approval.
  • Paid vendors by monitoring discount opportunities.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Expected in
BBA: Finance
University of Houston - Downtown - Houston, TX
Expected in
High School Diploma:
Waltrip High School - Houston, TX
  • First Aid/CPR Certified
  • Certified NNA Loan Signing Agent
  • American Association of Notaries
  • TSA certification, Expires 03/2022
  • Commissioned Texas Notary
  • Commissioned Remote Online Notary
  • Certified Business Professional with Verify I9 credentials

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School Attended

  • University of Houston - Downtown
  • Waltrip High School

Job Titles Held:

  • Notary Public
  • Data Entry Specialist
  • Food Production Worker
  • Small Business Owner
  • Dispatcher- Contractor
  • Flight Operations Specialist- Contractor
  • Accounts Payable Specialist
  • Accounts Payable Clerk


  • BBA
  • High School Diploma

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