Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Detail-oriented administrative professional and California Notary offering excellent documentation, communication and organizational skills. Dedicated student that has a passion for learning and is committed the developing new skills and acquiring new knowledge in the political field. Strong ethics and dedication to legally-sound operations that is eager to grow in an atmosphere that demands excellence. The opportunity to be granted an internship in Washington D.C. would challenge my skills for further understanding and development in the political field.

  • Bilingual: Spanish fluency
  • Proficient in MS Office, Word, PowerPoint, Access, Outlook
  • Excellent written communication, proofreading and editing
  • Events logistics management
  • Vendor and contract negotiations
  • Attention to confidentiality
  • Strong research skills
  • Self-motivated student and professional
  • Thrives in adversity and fast paced environments
  • Detail-oriented
  • Excellent Time management
  • Excellent multi-tasking ability
  • Leadership skills
  • Excellent problem solver
  • Flexible & Adaptable
  • Willingness to learn
  • Business etiquette
Work History
Notary Public, 01/2021 - Current
Pra Group, Inc. Danville, VA,
  • Checked documents and identifying credentials for all parties.
  • Supported timely and accurate administrative task completion.
  • Looked for signs of fraud or coercion and refused notarization.
  • Updated journal with names and dates for permanent record.
  • Administered oath to document signers to obtain affirmation of truth.
Office Manger, 01/2020 - 03/2020
Wood Plc Baker, MT,
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Coordinated special projects and managed schedules of 4 therapists.
  • Sanitized, restocked and organized exam rooms and medical equipment.
  • Coordinated patient scheduling, check-in, check-out and payments for billing.
  • Maintained patient databases and updated information in alignment with HIPAA protocols.
  • Pulled charts and prepared all necessary paperwork for assessment.
  • Gathered forms, copied insurance cards, and called to collect patient information for billing and insurance filing.
  • Received, recorded and filed medical payments by check, cash and credit card.
  • Accommodated patients by scheduling appointments, and establishing relationships with managed care organizations, area hospitals and insurance companies to expedite payments and resolve issues.
  • Reviewed and sent medical records to other physicians upon request.
  • Contacted patients regarding unpaid and underpaid accounts to resolve issues.
  • Scheduled, rescheduled and handled cancelled appointments for patients.
  • Introduced organization systems to keep filed customer documents confidential and increase operational efficiency.
  • Audited customer files to verify medical necessity and satisfaction of coverage criteria.
  • Maintained a clean waiting room and kitchen.
Administrative Assistant II Regional Director, 09/2019 - 12/2019
Kaiser Permanente, Medicare City, STATE,
  • Ordered supplies, phones, and equipment for my team of 15.
  • Arranged for catering for all meetings.
  • Organized and created a new filing system for my executive.
  • Was the point of contact to on-board and off-board new employees.
  • Focused on small details in order to create a better presentation style for my Executive in all of his work.
  • Re-organized, filed, and decorated my Executive's office.
  • Assisted with the preparation of invitations and coordinated events in locations across all of northern California.
  • Made personalized "thank you" cards for Kaiser employees for all 21 sites in northern california on behalf of my director.
  • Booked and arranged conference rooms for Directors, Executives, and Operation Leaders.
  • Transcribed 8 hour medicare conferences at off-sites for my Executive's reference.
  • Arranged for travel and transportation for my Executive in different states.
  • Created expense reports for my Director and all 16 Medicare Operation Leaders.
  • Coordinate mailing announcements on behalf of my Executive.
  • Created Interview panels and was the point of contact for all candidates.
  • Dealt with CEO's, COO's, and Directors at all times.
  • Worked with Executive assistants throughout all of Northern California in Kaiser.
Administrative Assistant, 05/2017 - 06/2019
Capital Network Realty City, STATE,
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Used image scanners to convert forms, receipts and reports into electronic format.
  • Managed petty cash.
  • Screened all calls, assisting callers whenever possible and ensured that messages are complete and relayed in a timely manner.
  • Made travel arrangements and prepared expense reports.
  • Coordinate mailing announcements, holiday cards, "thank you" cards, etc.
  • Prepare confirmation packets, name tags, and seminar paperwork.
  • Assisted with preparation of invitations and coordinated events.
  • Maintained adequate supply of marketing materials.
Bachelor of Arts: Political Science , Expected in 12/2021
University Of San Francisco - San Francisco, CA
Associate of Arts: Politcal Science, Expected in 06/2018
Santiago Canyon College - Orange, CA
High School Diploma: , Expected in 06/2016
Eleanor Roosevelt High School - Eastvale, CA,
  • Model United Nations (NMUN) (2017-2018): two-time participant of university level conference in New York and Washington D.C.
  • - Position paper winner and Outstanding delegation winner

  • Inter-Club Council Representative for Model United Nations (NMUM) (2018): In this position it was my duty to coordinate events in order to create a greater student outreach. In this role, I was asked to relay messages to students and coordinate with other clubs. Also, it was my duty to assess other students in order to assign awards to those deserving.
  • Treasure of Speech and Debate (2018): This position entailed the book-keeping of club expenses and the management of funds. In this role, I was entrusted with the sole control of petty cash for school events. The duties of this position also included the development and management of fundraisers
  • Founder/President of Empowering Woman of Color In Politics Club (EWOC) (2019): This club was founded with the mission to create a safe space for woman to find their voice in a major that is heavily impacted by men. Many workshops were incorporated that dealt with the improvement of public speaking, resume building, and interview preparation.
  • - Local politician's became our note speakers and supporters.

    - Created the first ever school wide woman's march with over

    100 members.

  • CNP - Certified Notary Public

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School Attended

  • University Of San Francisco
  • Santiago Canyon College
  • Eleanor Roosevelt High School

Job Titles Held:

  • Notary Public
  • Office Manger
  • Administrative Assistant II Regional Director
  • Administrative Assistant


  • Bachelor of Arts
  • Associate of Arts
  • High School Diploma

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