Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary
Certified administrative professional committed to quality performance, cognitive thinking, and management of organizational goals seeking a position as an Administrative Assistant. Exceptional organizational and communications skills. Operates well with minimal supervision to meet demanding objectives, offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Skills
Multitasking
Data entry/45-50 WPM typing speed
Administrative research & support
MS Office
Confidential materials handling
Event planning
Process and procedure development
Clerical
Compliance management-licensing
Customer service
Vendor/Customer Account management
Organizational
Dedicated team player
Schedule management
Expense reporting
Work History
01/2020 to Current
Licensing Specialist/Facilities ManagementBall Corporation – Chantilly, VA,
Management of alarm registration renewal application process for alarm monitoring employees in NC.
Maintain physical and electronic files for all registered alarm monitoring personnel in NC.
Oversee continuing education training sessions to educate personnel on alarm monitoring compliance and regulatory standards as set forth by the state regulations.
Support of Legal department by entering contracts into contract management software (Novatus).
Management of minor appliance issues, scheduling repairs as needed.
Oversee office inventory activities, including ordering.
Boosted file efficiency and reduced storage space with proactive management of records and elimination of redundancy.
Informed and supported business leaders through consistent communication and administrative support duties.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
03/2017 to 12/2019
Executive AssistantIverify.US,Inc. – City, STATE,
Maintenance of company business licenses working closely with Finance to ensure accuracy of financial information reported
Filing and maintenance of corporate reports, ensuring renewal according to state deadlines
Managed alarm employee license/registration in accordance with monitoring requirements as regulated by applicable states including fingerprint/criminal background check processing
Notary services for business-related contracts and other documents
Coordinated travel accommodations for staff and out-of-town visitors, including agendas and transportation
Drafted professional business memos, letters and marketing copy to support business objectives and growth
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Provided clerical support to internal staff by copying, faxing, and filing documents
Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Sorted, received and distributed mail correspondence between departments and personnel
Improved organization of files and records by instituting new system that saved time and minimized audit errors
Scheduled and confirmed appointments and meetings for Executive and supervisory staff
Reduced administrative/building expenses by 30%
10/XXX9 to 03/2017
HR & Compliance Management SpecialistIverify.US, Inc. – City, STATE,
Support of HR functions to include payroll assistance, job fair coordination, personnel filing and maintenance, planning of employee engagement activities, and candidate interview scheduling
Management of alarm company compliance to include customer alarm permit registrations, state/local business licenses, subcontractor compliance, employee alarm registrations, false alarm annual cost reduction by 15%, and SOS annual report filings and payments
Created/Implemented alarm permit management service proposal specific to high end customer adding value to service offerings
Documentation of state required processes and analyzed procedures to align with changing business needs
Notary services for 70% of business related contracts
Other duties as assigned
Education
Expected in 06/XXX8
Associate of Science: ASSOCIATE oF APPLIED SCIENCE COMPUTER AND INFORMAT ECPI School of Technology - Charlotte, NC, GPA:
Graduated summa cum laude
Awarded Night Honor Student
Expected in 06/1997
High School Diploma: South Mecklenburg High School - Charlotte, NC GPA:
Certifications
April/2019 - April/2021: PACE CERTIFIED - PROFESSIONAL ADMINISTRATION (Professional Administrative Certificate of Excellence)
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