Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Organized Sales Administrative Assistant offering excellent planning, problem-solving and communication skills. Supporting high-performance sales teams in identifying customer needs and delivering solutions. Strong verbal and written communication skills to document sales activities. Enthusiastic individual with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team.

  • Data entry
  • Background review
  • Field investigations
  • Driving simulation
  • [Software] expertise
  • [Area of expertise] licenses
  • MS Office
  • MS Office proficient
  • Daily docket reports
  • Member of the National Association of Legal Assistants
  • Database management
  • Spreadsheet creation
  • Travel Planning
  • Strong problem solver
Licensing Coordinator, 11/2019 to Current
Arthur J Gallagher & Co.Farmington, UT,
  • Handled payment collection for new or renewed licenses, issued receipts and updated accounts.
  • Completed [Type] project resulting in [Result].
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Maintained updated [Type] knowledge through [Task] and [Task].
  • Learned [Task] and [Task] to support office needs.
  • Utilized SharePoint to compile data gathered from various sources.
Legal Assistant, 08/2013 to 08/2019
ChevronTempe, AZ,
  • Drafted correspondence and [Type] documentation and submitted all materials to appropriate parties.
  • Handled travel arrangements for law firm consisting of [Number] [Job title]s using [Type] and [Type] web sites for best deals.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Scheduled appointments for [Number] attorneys and made adjustments and changes through [Software] application.
  • Provided administrative support services for senior partners and firm associates for various types of litigation.
  • Handled clerical needs of busy [Type] firm with more than [Number] attorneys and staff.
  • Composed and typed routine letters of correspondence.
  • Used computer databases, credit reports, tax and legal filings to locate persons and compile information for investigations.
  • Participated in (meetings), observed questioning process and took notes to document information.
Senior Administrative Assistant, 11/2009 to 08/2013
American Modern Insurance GroupDallas, TX,
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Created, documented and implemented administrative processes to reduce process gaps and effectively train team members in proper protocols.
  • Set up and maintained physical and electronic filing systems.
  • Compiled [Type] data and created reports and spreadsheets for use by [Type] department.
  • Proofed and edited letters and other correspondence to correct grammar and spelling errors.
  • Input data into Microsoft Access database system for all applicable customers and conducted follow-up on all cases recorded within [Number] hours.
  • Created agendas, took minutes and prepared documents for meetings.
  • Collaborated with Paralegal and [Job Title] in [Timeframe] meetings, took meticulous notes and distributed minutes to all attendees.
  • Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees. (move to cristal)
  • Eliminated financial discrepancies by tracking hours and customer billing, realizing [Number]% accuracy.
  • Created PowerPoint presentations used for business development. (Cristal)
  • Supervised set up of conference rooms for corporate meetings and other events. (Cristal)
  • Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies. (Cirstal)
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Maintained [Number]% accuracy while digitizing records, taking meeting minutes and messages and transcribing notes in updated [Type] software. (OCR)
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips.
  • Drafted professional business documents, such as [Type], [Type] and [Type]. (Agreement Types)
  • Guided administrative and professional staff through computer and software problems. (Keller)
Executive Assistant, 06/2006 to 11/2009
Bloom Insurance AgencyBloomington, IN,
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Served as Executive Assistant to [Job title], [Job title] and [Job title] providing high-level support on broad range of business initiatives.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Education and Training
Certificate Program, IPLEGALED Online Patent Paralegal Course: Intellectual Property, Expected in
IP Legal ED - ,
: Engineering, Expected in
Florida Institute of Technology-Melbourne - Melbourne, FL

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School Attended

  • IP Legal ED
  • Florida Institute of Technology-Melbourne

Job Titles Held:

  • Licensing Coordinator
  • Legal Assistant
  • Senior Administrative Assistant
  • Executive Assistant


  • Certificate Program, IPLEGALED Online Patent Paralegal Course
  • Some College (No Degree)

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