Organized Sales Administrative Assistant offering excellent planning, problem-solving and communication skills. Supporting high-performance sales teams in identifying customer needs and delivering solutions. Strong verbal and written communication skills to document sales activities. Enthusiastic individual with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team.
Skills
Data entry
Background review
Field investigations
Driving simulation
[Software] expertise
[Area of expertise] licenses
MS Office
MS Office proficient
Daily docket reports
Member of the National Association of Legal Assistants
Database management
Spreadsheet creation
Travel Planning
Strong problem solver
Experience
Licensing Coordinator, 11/2019 to Current Arthur J Gallagher & Co. – Farmington, UT,
Handled payment collection for new or renewed licenses, issued receipts and updated accounts.
Completed [Type] project resulting in [Result].
Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Maintained updated [Type] knowledge through [Task] and [Task].
Learned [Task] and [Task] to support office needs.
Utilized SharePoint to compile data gathered from various sources.
Legal Assistant, 08/2013 to 08/2019 Chevron – Tempe, AZ,
Drafted correspondence and [Type] documentation and submitted all materials to appropriate parties.
Handled travel arrangements for law firm consisting of [Number] [Job title]s using [Type] and [Type] web sites for best deals.
Filed pleadings and required paperwork with court clerk according to strict deadlines.
Scheduled appointments for [Number] attorneys and made adjustments and changes through [Software] application.
Provided administrative support services for senior partners and firm associates for various types of litigation.
Handled clerical needs of busy [Type] firm with more than [Number] attorneys and staff.
Composed and typed routine letters of correspondence.
Used computer databases, credit reports, tax and legal filings to locate persons and compile information for investigations.
Participated in (meetings), observed questioning process and took notes to document information.
Senior Administrative Assistant, 11/2009 to 08/2013 American Modern Insurance Group – Dallas, TX,
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Created, documented and implemented administrative processes to reduce process gaps and effectively train team members in proper protocols.
Set up and maintained physical and electronic filing systems.
Compiled [Type] data and created reports and spreadsheets for use by [Type] department.
Proofed and edited letters and other correspondence to correct grammar and spelling errors.
Input data into Microsoft Access database system for all applicable customers and conducted follow-up on all cases recorded within [Number] hours.
Created agendas, took minutes and prepared documents for meetings.
Collaborated with Paralegal and [Job Title] in [Timeframe] meetings, took meticulous notes and distributed minutes to all attendees.
Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees. (move to cristal)
Eliminated financial discrepancies by tracking hours and customer billing, realizing [Number]% accuracy.
Created PowerPoint presentations used for business development. (Cristal)
Supervised set up of conference rooms for corporate meetings and other events. (Cristal)
Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies. (Cirstal)
Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
Maintained [Number]% accuracy while digitizing records, taking meeting minutes and messages and transcribing notes in updated [Type] software. (OCR)
Set travel arrangements and gathered documents for management and executive staff meetings and trips.
Drafted professional business documents, such as [Type], [Type] and [Type]. (Agreement Types)
Guided administrative and professional staff through computer and software problems. (Keller)
Executive Assistant, 06/2006 to 11/2009 Bloom Insurance Agency – Bloomington, IN,
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Collaborated with other administrative team members, human resources and finance department on special projects and events.
Served as Executive Assistant to [Job title], [Job title] and [Job title] providing high-level support on broad range of business initiatives.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Education and Training
Certificate Program, IPLEGALED Online Patent Paralegal Course: Intellectual Property, Expected in IP Legal ED - , GPA:
: Engineering, Expected in Florida Institute of Technology-Melbourne - Melbourne, FL GPA:
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