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Legal Records Clerk Resume Example

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LEGAL RECORDS CLERK
Summary
A position in a career-oriented company that seeks an ambitious and conscientious person, where acquired skills will be utilized skills will be utilized toward continued growth and advancement.
Highlights
Word processor, data entry, answered telephone, emailed, faxed, scanned, copied, filed, legalkeyed, archived, and typing 40-50 w.p.m. Software Microsoft Word, Excel, Powerpoint, Outlook, Corel WordPerfect, Works, Legalkey, B4Search, PC Doc, and barcode machine. Hardware Personal computer, scanner, laminator, laser printer, copy, fax, and barcode machine. Word processing, data entry, legal coding, bates stamping, scanning, legal document review *Microsoft Word, Excel, PowerPoint, summation, OCR, Outlook, Corel WordPerfect, Works, Legalkey, B4Search, PC Doc, personal computer, scanner, laminator, laser printer, copy, fax, and barcode machine
Experience
Legal Records Clerk, 01/2014 to 06/2014Adams, Law, Feehan, L.L.P R. L. Barclay & Associates － Houston, TX
  • Indexing legal and medical records for the medical practice team Updating medical records and depositions Filing and maintaining records in file room Burning legal and medical records onto CD's Copying, faxing, and scanning official documents Processing and emailing invoices to the clients Preparing monthly billing for the team Creating bate stamped labels for requested paperwork Researching files for specific documentation Calling various vendors for the requested W-9 form Setting up conference room for video depositions Performing office services and kitchen duties Operating postage meter to complete daily mail errand.
Legal Records Clerk, 06/2011 to 05/2013L.L.P － Houston, TX
  • Received and created new files via email from secretaries Filed, indexed, and updated pleadings and discovery in litigation department Worked closely with secretaries and paralegals on special project for trial Created and scanned legal document to record request for barcodes Sorted, organized, and maintained confidential records in file room Researched and audited files to process for record inventories Pulled and archived records for off-site facility Answered the telephone for file request and delivery Assembled hard copy of trial material in binder Shifted files and moved boxes to requested locations.
Legal Records Clerk, 03/2011 to 06/2011Apache Corporation － Houston, TX
  • Reviewed legal documents and contracts, entering into internal database Bates stamped and scanned contracts into system for Procurement department Conducted privilege review using online database In charge of legal file room, set up files and placed legal holds as necessary Reviewed and requested Certificates of Insurance and W9s from vendors in approved status Researched Legal documents using approved vendor database.
Legal Records Clerk, 04/2001 to 07/2010Baker Botts L.L.P － Houston, TX
  • Accessed, edited, and maintained the firm's legalkey database, including auditing and updating circulation data.
  • Created and maintained litigation records by filing daily correspondence, attorney notes, motions, affidavits, answers, billing invoices, and pleadings.
  • Set up document files as received from end users in legalkey database; and maintain current inventory of active cases.
  • Maintained and secured records in accordance with the firm's established policies and procedures by sending emails to end users for the 48 hours pending periods in legalkey.
  • Worked directly with senior paralegal, clerks, and secretaries to provide records management services, including creating and organizing folders, general filing, and court document indexing.
  • Find and corrected labeling, filing, shelving, indexing, and other clerical errors in existing files; made appropriate changes on physical files and updated records in legalkey database.
  • Received and processed filing; sort and classify material to be filed; two-hole punches, if necessary; assemble files in chronological order; maintain neat and orderly files.
  • Organized materials into necessary folders and created files as necessary.
  • Researched location of folders and documents upon request.
  • Scanned files and other file storage areas as necessary.
  • Interfaced with secretaries, records personnel, and support staff to exchange information; attended and participated in departmental meetings and training opportunities as they are scheduled.
  • Trained the summer and seasonal students and worked cooperatively with the other records management personnel.
  • Prepared and archived materials for off-site storage, ordered off-site boxes, and delivered files and boxes upon request to end users.
Legal Records Clerk, 09/1994 to 04/2001MDL 926 Breast Implant Settlement Claims － Houston, TX
  • Processed, revised, filed, researched, scanned litigation records, barcode and side-tab labels, and also data entry.
  • Maintained, organized, audited, and retrieved over 350,000 claimant files.
  • Trained new employees on various assignments Answered the telephone and assisting callers.
  • Performed special projects assigned by management.
  • Collected, delivered, and distributed mail.
  • Ordered supplies for department, copied and send appropriate documents to departmental staff.
Secretary, 01/1994 to 03/1994Contract Position Hermann Hospital － Houston, TX
  • Typed letters, memorandums, and reports for information data center.
  • Maintained IBM manuals, users, manuals, and program library.
  • Scheduled function and organized meeting log for staff.
  • Served as a relief receptionist, greeted clients at the front desk, and emailed respective messages to staff.
Education
Associate Degree:2010Univ. of Phoenix Axia College
1991Houston Community College － Houston, TX
1988American Business Institute － Houston, TX
Skills
attorney, auditing, billing, binder, CD, clerical, Hardware, contracts, Copying, clients, data entry, database, delivery, documentation, email, fax, faxing, Filing, IBM, Indexing, Insurance, inventory, laminator, laser printer, legal, Legal documents, letters, litigation, notes, materials, meetings, Excel, exchange, mail, office, Outlook, PowerPoint, Microsoft Word, Works, neat, OCR, organizing, paralegal, personnel, policies, postage meter, Procurement, coding, receptionist, Researching, scanner, scanning, telephone, typing, video, Word processor, Word processing, Corel WordPerfect
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Resume Overview

Companies Worked For:

  • Adams, Law, Feehan, L.L.P R. L. Barclay & Associates
  • L.L.P
  • Apache Corporation
  • Baker Botts L.L.P
  • MDL 926 Breast Implant Settlement Claims
  • Contract Position Hermann Hospital

School Attended

  • Univ. of Phoenix Axia College
  • Houston Community College
  • American Business Institute

Job Titles Held:

  • Legal Records Clerk
  • Secretary

Degrees

  • Associate Degree : 2010
    1991
    1988

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