Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Work Objective: To be a reliable and analytical Purchasing Assistant in a Court related capacity compatible to learn and excel in various areas of the court system

  • MS Office, Word, Vista, Excel spreadsheets, Power point, Microsoft Outlook
  • Windows XP, 8 line Switchboard, Access,
  • Bookkeeping and Reconciliation
  • Mortgage Database Systems: Micro scan Ami, PC Teller, Alltel, Fidelity, Catapult, Image Web, Lotus notes, Novell, Electronic Fiche/Data Set,
  • People Soft, Admin, Data Navigator
  • Accounting, Problem solving
  • Ad, Recording
  • Attorney, Researching
  • Back-up, Research
  • Billing, Sales
  • Bonds, Scanning
  • Bookkeeping, Scheduling
  • Cash handling, Spreadsheets
  • Cashier, Switchboard
  • Closing, Tax
  • Credit, Vista
  • Customer Service
  • Database
  • Debit
  • Filing
  • Financial
  • Funds
  • Guardian
  • Image
  • Team lead
  • Notes
  • Lotus notes
  • Mailing
  • Mediation
  • Access
  • Excel spreadsheets
  • MS Office
  • Microsoft Outlook
  • Power point
  • Windows XP
  • Word
  • Navigator
  • Novell
  • People Soft
  • Copy machine
  • Purchasing experience
  • Purchasing and procurement
  • Supply purchasing
Genuine Parts Company Danville, PA,

Purchasing Assistant Position

 Setting up new vendors in Marketplace and adding their information into Excel spreadsheets.
 Performing the functions of creating and sending large amount items not under contract as directed by Senior Financial Manager to procurement for approval. Submitting price agreements and doing requests for proposals as needed.
 Providing administrative support in researching cost efficient supplies and equipment for various Clerk of Court and Judiciary Staff, along with county grant funded staff to keep business running efficiently.
 Ordering and maintaining inventory of office supplies and furniture.
 Responsible for proper input of Agency, Organization, Object, and Commodity codes into Market Place.
 Coding and submission of confidential info for Interpreter and Court reporter Invoices for payment and travel to Accounts Payable.
 Creating and distributing monthly CCAP STATS of the compiled caseload summaries.
 Providing equipment updates for meter readings, service repairs and maintenance contracts for office machines
 Quarterly from CCAP reports I process the Chief Judge’s Secretary Reimbursement.
 I pay monthly and yearly bills for the Clerk of court staff such as AT&T, Spectrum, Time Warner Cable, Law subscriptions and various other bills processed in Market Place.
 Assists Clerical specialists as needed and acts as back up for accounting area and help as needed in other capacities.

ACCOUNTING ASSISTANT, 06/2017 - 08/2019
Genuine Parts Company Davie, FL,
  • Maintaining daily balancing of financial spreadsheets and credit card reconciliation's for Pay-Gov.
  • Creating assessments for the collection of various court and filing fees.
  • Preparing sheriff sales and taking in payments after confirmation hearings.
  • Processing checks for restitution, Guardian ad litem fees, unclaimed funds and non sufficient funds.
  • Issuing refunds for overpayments and orders for return of mediation fees.
  • Issuing refunds for E-FILE-Garnishment fees, and on Satisfaction of judgements.
  • Writing up Stop payments for checks not received or changed.
  • Closing accounting deposit periods daily and for month end.
  • Sending Condemnation correspondence.
  • Cash handling for copy fees and register of deeds documents.
  • Handling Court debit account payments for e- FILE accounts and providing Pro se instructions to Attorney's.
  • Scanning financial and confidential documents and entering the proper notes into CCAP for reference.
  • Processing Sheriff Bonds and sending owed payments to child support for court ordered cases.
  • Creating Payment plans for court ordered payments.
  • Clearing checks month end from bank statement along with daily transmitting and financial exporting of receipt journals.
ACCOUNTING ASSISTANT, 11/2014 - 06/2017
Milwaukee County Probate Div City, STATE,
  • Preparing and recording all incoming GN accountings and documenting court record.
  • Processing attorney bills.
  • Customer Service Support and back-up, cash handling and opening probate accounts in CCAP.
  • Scheduling and calendaring for probate court cases.
  • Scanning of Milwaukee County CCAP documents.
  • Assisted as Team lead over cashier area and general probate team of around 10 of various functions t i.e.
  • Supply ordering, copy machine readings, proof of cashier deposits, inputting attorney fees into CCAP.
Milwaukee County Criminal Div City, STATE,
  • Support all areas of the Criminal Division in the Clerk of Courts:.
  • Issue bail refunds, restitution checks to victims, overpayment refunds by analyzing court records and determining appropriate action.
  • Communicating with defendants and other agencies in researching payments on cases.
  • Enforce failure to pay actions on cases including Suspensions and Civil Judgments.
  • Making necessary financial adjustments to cases as ordered by the Court.
  • Input of Milwaukee County CCAP entries, adjustments, research and general understanding of court cases.
  • Training new Fiscal Assistants.
  • Recognizing and correcting discrepancies along with research and problem solving.
  • Preparing Quarterly Copy Billing, mailing invoices.
  • Process payment plans as directed by the Court.
  • TRIP/ Tax refund intercept Processing.
  • Serving the public with Notary needs.
Education and Training
Associate of Applied Science: Business Management, Expected in 06/2016
Concordia University Wisconsin - Mequon, WI
Bachelor of Criminal Justice: Criminal Justice, Expected in 08/2019
Concordia University Wisconsin - Mequon, WI
Activities and Honors
  • An attorney network information system.
  • PACER: Electronic public access service providing CCAP and docket information on bankruptcy court cases.
  • CCAP: Database of court records availaCJISto the Public.
  • CJIS.
  • Bulk document scanning.
  • Access, Advantage.
  • Pay Gov.
  • Market Place Central Sci-Quest.

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School Attended

  • Concordia University Wisconsin
  • Concordia University Wisconsin

Job Titles Held:



  • Associate of Applied Science
  • Bachelor of Criminal Justice

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