Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

A current Operations professional with past experience in Human Resources and Accounts Payable. A passionate and hard working individual with over 4 years of experience in an office environment. Has a successful track record for recruiting and retention, schedule management, and transportation coordination. Can communicate effectively and would be an asset to any employer that values reliability, organization, and a drive to succeed.

  • Management
  • Recruiting
  • Scheduling & Coordinating
  • Travel Administration
  • Planning
  • Record Keeping
  • Report Analysis
  • Budgeting & Forecasting
  • Microsoft Excel
  • Building Relationships
Work History
Fleet Operations Specialist, 08/2018 - 05/2019
Waste Management Akron, PA,
  • Provide support to 8 vessels during their international work scopes
  • Update daily & weekly reports with information about vessel location, plan of work, fuel consumption, maritime agent information, & crew onboard.
  • Distribute weekly reports company wide.
  • Collect mail from multiple departments to send to vessels.
  • Communicate with Captains about outbound packages, their contents, & when to expect delivery.
  • Collate Safety Observations from the fleet into measurable data statistics.
  • Maintain flow of company policies & Safety Management System updates to the vessels from the office.
  • Assist Operations Managers with reconciling of invoices, sending cash to masters, & compiling annual budget reports.
Crewing Manager, 11/2016 - 07/2018
Bergaila Roseville, CA,
  • Recruit & hire qualified mariners by posting jobs & conducting interviews.
  • Create & maintain 100 crew member files by checking pertinent credentials for sailing & ensure crew members credentials are valid for STCW standards.
  • Create necessary documents to be housed in crew member files.
  • Design crew member orientations in order to teach new & oncoming crews about company policies & procedures.
  • Research & maintain a random drug testing program for all employed mariners to ensure company stays compliant with Federal DOT & USCG regulations.
  • Schedule & coordinate crew change locations/days with Captains based off of position & time reports.
  • Organize crew travel accommodations by booking flights, hotels, & ground transportation necessary to get the mariner to and from the ship.
  • Approve & coordinate expense reporting for crew member spending.
  • Approve purchases made by the Captains and Chief Engineers.
  • Record & track payroll days for crew members.
  • Write letters of sea time, drug screen compliance letters, and letters of employment verification for crew members.
  • Responsible for coordinating emergency dental, vision, and physician care for injured or ill mariners.
  • Responsible for coordinating Risk & Claims Department with mariner when an emergency situations arise.
  • Help build Nautical Systems Enterprise for company wide use both on the vessels & in office.
Accounts Payable Clerk, 08/2016 - 10/2016
Bertelsmann Crawfordsville, IN,
  • Answered all vendor inquiries, reconciled vendor statements, & researched discrepancies.
  • Received invoices to be paid, ensured proper authorization & account coding, processed vouchers in system, & prepared payments for all companies.
  • Prepared monthly invoices of recurring payments for all companies; processed recurring invoices; verified against critical payments checklist to ensure timely remittance.
  • Scanned all check preview registers & remittance copies for all payments by check to provide electronic storage for accounting & auditing purposes.
  • Assisted with month end closings; backed up for treasury & general ledger accountant.
  • Managed credit applications requested by vendors.
  • Obtained proper W-9 & supporting documentation for new vendors.
  • Maintained the company Financial/Accounting filing system.
  • Cleared credit card purchases for employees who maintained a company card.
Port Administrator, 05/2015 - 08/2015
SPT, Inc City, STATE,
  • Scheduled Lightering Support Vessel crew & Mooring Master Assistants (MMAs) necessary to support commercial operations.
  • Coordinated & directed crew changes by arranging travel & lodging for crewmembers traveling on, off, or between vessels and/or Freeport, Texas, San Diego, California, Aruba, Panama, Fourchon, Louisiana & Bahamas.
  • Processed crew & MMA expense reports; Managed expense report files.
  • Calculated seagoing personnel payroll for each pay period.
  • Received vendor invoices, stamp & code with proper account to charge, & obtained required approval of respective manager.
  • Upon approval, entered all invoices into the work order management system with proper assessment of corresponding work orders from the vessels & PO issuance.
  • Entered invoices & expense reports in accounting system, upload weekly payment batches & send to Houston office Accounting Department for payment.
  • Received vendor statements and reconcile/research items; obtained copies of unpaid invoices; communicated with vendors on payment status & discrepancies.
  • Completed & submitted to vendor all relevant sales tax exemption forms.
  • Completed all credit applications for new account set ups.
Bachelor's Degree: Operations Management, Supply Chain & Logistics, Expected in Dec 2015
University of Alabama - ,

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School Attended

  • University of Alabama

Job Titles Held:

  • Fleet Operations Specialist
  • Crewing Manager
  • Accounts Payable Clerk
  • Port Administrator


  • Bachelor's Degree

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