A current Operations professional with past experience in Human Resources and Accounts Payable. A passionate and hard working individual with over 4 years of experience in an office environment. Has a successful track record for recruiting and retention, schedule management, and transportation coordination. Can communicate effectively and would be an asset to any employer that values reliability, organization, and a drive to succeed.
Provide support to 8 vessels during their international work scopes
Update daily & weekly reports with information about vessel location, plan of work, fuel consumption, maritime agent information, & crew onboard.
Distribute weekly reports company wide.
Collect mail from multiple departments to send to vessels.
Communicate with Captains about outbound packages, their contents, & when to expect delivery.
Collate Safety Observations from the fleet into measurable data statistics.
Maintain flow of company policies & Safety Management System updates to the vessels from the office.
Assist Operations Managers with reconciling of invoices, sending cash to masters, & compiling annual budget reports.
Crewing Manager, 11/2016 - 07/2018 Bergaila – Roseville, CA,
Recruit & hire qualified mariners by posting jobs & conducting interviews.
Create & maintain 100 crew member files by checking pertinent credentials for sailing & ensure crew members credentials are valid for STCW standards.
Create necessary documents to be housed in crew member files.
Design crew member orientations in order to teach new & oncoming crews about company policies & procedures.
Research & maintain a random drug testing program for all employed mariners to ensure company stays compliant with Federal DOT & USCG regulations.
Schedule & coordinate crew change locations/days with Captains based off of position & time reports.
Organize crew travel accommodations by booking flights, hotels, & ground transportation necessary to get the mariner to and from the ship.
Approve & coordinate expense reporting for crew member spending.
Approve purchases made by the Captains and Chief Engineers.
Record & track payroll days for crew members.
Write letters of sea time, drug screen compliance letters, and letters of employment verification for crew members.
Responsible for coordinating emergency dental, vision, and physician care for injured or ill mariners.
Responsible for coordinating Risk & Claims Department with mariner when an emergency situations arise.
Help build Nautical Systems Enterprise for company wide use both on the vessels & in office.
Accounts Payable Clerk, 08/2016 - 10/2016 Bertelsmann – Crawfordsville, IN,
Answered all vendor inquiries, reconciled vendor statements, & researched discrepancies.
Received invoices to be paid, ensured proper authorization & account coding, processed vouchers in system, & prepared payments for all companies.
Prepared monthly invoices of recurring payments for all companies; processed recurring invoices; verified against critical payments checklist to ensure timely remittance.
Scanned all check preview registers & remittance copies for all payments by check to provide electronic storage for accounting & auditing purposes.
Assisted with month end closings; backed up for treasury & general ledger accountant.
Managed credit applications requested by vendors.
Obtained proper W-9 & supporting documentation for new vendors.
Maintained the company Financial/Accounting filing system.
Cleared credit card purchases for employees who maintained a company card.
Port Administrator, 05/2015 - 08/2015 SPT, Inc – City, STATE,
Scheduled Lightering Support Vessel crew & Mooring Master Assistants (MMAs) necessary to support commercial operations.
Coordinated & directed crew changes by arranging travel & lodging for crewmembers traveling on, off, or between vessels and/or Freeport, Texas, San Diego, California, Aruba, Panama, Fourchon, Louisiana & Bahamas.
Calculated seagoing personnel payroll for each pay period.
Received vendor invoices, stamp & code with proper account to charge, & obtained required approval of respective manager.
Upon approval, entered all invoices into the work order management system with proper assessment of corresponding work orders from the vessels & PO issuance.
Entered invoices & expense reports in accounting system, upload weekly payment batches & send to Houston office Accounting Department for payment.
Received vendor statements and reconcile/research items; obtained copies of unpaid invoices; communicated with vendors on payment status & discrepancies.
Completed & submitted to vendor all relevant sales tax exemption forms.
Completed all credit applications for new account set ups.
Education
Bachelor's Degree: Operations Management, Supply Chain & Logistics, Expected in Dec 2015 - University of Alabama - , GPA:
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