Fellowship Coordinator Administrative Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

I read your advertisement for a fellowship with great interest and enthusiasm, as my skills and qualifications match your requirements for this position. Therefore, I am submitting my résumé for your review and consideration. Please allow me to explain briefly the contribution I would make with your organization. Throughout my 23+ year career as an administrative/executive assistant, I have demonstrated proficiency in all core office administration functions, including document preparation, internal/external communications, data and records management, meeting scheduling, heavy phone management, event planning, travel arrangement, confidentiality, and task prioritization. In short, I can manage the office without supervision, juggle multiple tasks effectively, and maintain confidentiality with highly sensitive materials and matters. In addition, I have experience in supervising staff and working with high net worth clients, both of which require extra attention to the “people management” side of business. Through successfully managing both internal and external relationships, I have accelerated the achievement of goals and positioned myself as a valuable resource in a variety of situations. I would bring to your district not only these administrative/executive skills, but also a positive, cooperative attitude that I have displayed throughout my career. I maintain calm under pressure and adapt to meet the unique needs of each organization. Again, my résumé will detail the required skills and background you seek. I would welcome the opportunity for an interview at your convenience, and I thank you in advance for your time and consideration. Sincerely, Soraya Guzman PROFILE: Dedicated administrative professional recognized for taking a leadership role in support of top management. Use technical and interpersonal skills to enhance organizational efficiencies and operations. Strong planner, heavy calendar keeping, confidentiality, and problem solver who readily adapts to change, work independently, and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality. QUALIFICATIONS: Accomplished assistant offering 19+ years of administrative experience reporting to top surgeons Office Management, event coordinator, Records Management, Database Administration, precertification Consummate professional dedicated to making the lives of busy surgeons, physician assistants, and nurse practitioners easier. Serve as an effective gatekeeper, prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks Traveling arrangements and logistics Talented [Job Title] with experience managing data and controlling recordkeeping. Expert at optimizing processes to improve data retrieval, enhance storage procedures, reduce physical storage needs and maintain information security. Skilled at researching and resolving discrepancies.

  • Spreadsheet management
  • Office administration
  • Process optimization
  • Meeting minutes
  • Travel Administration
  • Project planning
  • Employee training and development
  • Payroll and budgeting
  • Records management
  • Invoice Processing
  • Expense reporting
Work History
01/2017 to Current
Fellowship Coordinator, Administrative Assistant Gates, Hudson And Associates Inc. Suitland, MD,
  • Carlos Ruiz, Tilak Pasala, MD and Dr.
  • Zoltan Turi, Director S&C Heart Center and Dir.
  • Cath Lab.
  • Act as liaison between departments to facilitate communication at the executive level.
  • Manage Director’s complex and frequently changing travel arrangements and coordinate pre-planning trips.
  • Excellent calendar management.
  • Coordinator for fellowship program.
  • Catering for events and fellowship interview process.
  • Screening phone call, Organize, scan, and keep all files, contacts, and communication up to date.
  • Preparing correspondence/memos/letters, and meeting meetings.
  • Maintained strict confidentiality with sensitive information, financial documents, and personal matters.
  • Enable ma.
  • Ordered office supplies.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
01/2001 to 01/2017
Executive/Administrative Assistant Four Seasons Hotels Inc Dallas, TX,
  • Dr.
  • Arisan Ergin, Chief Cardiothoracic Surgeon, Dr.
  • James Klein, Director Cardiothoracic Surgeon, Dr.
  • Adam Arnofsky, Director Cardiothoracic Surgeon, Dr.
  • Jan Galla, Dr.
  • Grant Simons Chief EP, Dr.
  • David Feigenblum Dir.
  • EP, Dr.
  • Dimitry Nemirofsky.
  • Act as liaison between departments to facilitate communication at the executive level.
  • Coordinate and schedule office events, including recruiting, internal events.
  • Duties to include booking conference room, ordering food, coordinating interview schedules, greeting visits.
  • Excellent calendar management skills.
  • Screen and direct incoming calls and correspondence and handle matters, as needed.
  • File, scan, and manage documents with online and manual filing systems.
  • Schedule operations with departments and communicate information to the team.
  • Maintain inventory of office and exam rooms supplies and equipment.
  • Professionally and courteously greet patients/clients arriving to the office and assist with what they need.
  • Draft correspondence, emails, meeting requests, thank you notes, surgery letters, meeting minutes.
  • Maintain office/exam room inventory and order supplies as needed.
  • Precertification of surgeries.
  • Preadmission patients.
  • Entering medical orders for physicians and nurses.
  • Precept new employees.
  • Provide support to the rest of the office staff as necessary.
  • Collaborate with other department staff to establish procedures that will enhance the department.
  • Troubleshoot for various departments.
01/1998 to 01/2001
Sales Manager Discovery Merchandise City, STATE,
  • Manage five personnel.
  • Inventory.
  • Sales.
  • Time Keeping Achievements: Received the Patient Care Services-Critical Care Nursing Services Award For Exemplary Performance & Professionalism.
Expected in
Received Bachelor’s Degree:
- ,
Magna Cum Laude Honor Society Dean’s List
Expected in 2014
Montclair State University - Montclair, NJ
Expected in 1999
Received Associate’s Degree: Liberal Arts
Hudson County Community College AA - Jersey City, NJ
Magna Cum Laude, Dean’s List, Honor Society (Phi Theta Kappa); Cum Laude, Who’s Who among Students in American Junior Colleges Award

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Resume Overview

School Attended
  • Montclair State University
  • Hudson County Community College AA
Job Titles Held:
  • Fellowship Coordinator, Administrative Assistant
  • Executive/Administrative Assistant
  • Sales Manager
  • Received Bachelor’s Degree
  • BA
  • Received Associate’s Degree

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