facility assistant resume example with 11+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Skills
Account Reconciliation Processes
File Coordination
Employee Timesheet Processing
Clerical Support
Workflow Processes
Professional Correspondence
Office Operations
Electronic Document Management System
Administrative Support
Company Organization
Records Filing
Office Supplies and Inventory
Work History
01/2019 to CurrentFacility AssistantDxp Enterprises | Galena Park, TX,
Management of Files for maintenance, repairs, alterations, and building/facilities construction projects.
Processing proposals for improvements, major repairs and replacement of institution equipment and track their progress.
Compile information from multiple sources.
Ensure completions and proper compilation of project closure documents.
Prepare complete staff assist reports.
Manage the Regional Office vehicles by scheduling maintenance, repairs, and vehicle usage by regional staff.
Review and preparation of annual Repairs and Improvement submittal package for budget requirements.
Process and review purchase requests to obtain necessary services from Architectural/Engineering firms.
Provide technical assistance and advise the Contracting Officer regarding pending or ongoing task orders and the budget required to accomplish the project.
Ensure evaluations forms are complete for A&E contracts upon completion of projects.
Monitor execution of program of preventative maintenance to keep the institution power plants and facilities in working conditions.
Assure implementation of Bureau established polices and procedures for processing and recording work handled by A&E firms.
Coordinate monthly conference calls with institutional facility managers and prepare agendas and meeting minutes for distribution, make travel arrangements for staff and coordinate regional training for facility staff.
Prepare accurate and timely reports for the Regional Facility Administrator and other staff in the Regional and Central office.
Track and monitor the progress of construction activities.
Provide timely and appropriate administrative support for the implementation of TMS and other computer software programs.
Record and key time and attendance and maintain individual files for staff.
Served as point of contact for internal and external customers seeking support and information.
Assisted Facilities Manager in project implementation, materials procurement, contract preparation and scheduling.
Ordered, maintained and distributed supplies and inventory.
Set and enforced departmental budgets, goals and deadlines.
Communicated with general managers and facility teams regarding upcoming repairs and projects.
06/2012 to 01/2019Unit SecretaryHealth Alliance Of Hudson Valley | Port Jervis, NY,
Respond to routine inquiries from staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.
Screen telephone calls or personal contacts with staff/inmates.
Receive visitors in the office, determine the nature of the request and direct them to the appropriate staff or personally provide the information desired.
Take requests for appointments with my supervisor and staff, checking on their availability and confirming appointments.
Reschedule appointments upon request.
Assist routine office activities and procedural problems as they arise.
Provide assistance to staff and operate independently of any such position in the office.
Respond to routine requests for information.
Document information disclosures in accordance with regulations pertaining to the Freedom of Information Act or Public Information procedures.
Receive, distribute, and route incoming/outgoing correspondence, screening material prior to distribution and establish suspense due dates.
Type and distribute committee docket sheets, process committee actions, and distribute copies.
Review correspondence.
Check reports for conformance to format and procedural requirements.
Correct punctuation, spelling, grammar, typographical errors and attach any necessary material.
Sign correspondence, draft and/or complete replies to routine inquiries.
Maintain subject matter files and records.
Set up and maintain logs.
Ensure files include all required documents.
Type narrative and tabular material as described.
Maintain program statements, operations memoranda, administrative and regulatory requirements, correspondence files and records .
Create inmate central files and maintain accountability of such files until transfer, redesignation or release.
Prepare team and parole dockets, parole mini files, release paperwork, and furlough transfer packets.
Enter and retrieve electronic data.
Prepare draft and final form material.
Maintain calendar of appointments.
Schedule appointments and make arrangements for time, participants, and location of meetings.
Make arrangements for travel, arranging schedules of visits, making reservations, notifying organization and officials to be visited, and submit travel vouchers and reports.
Compose complex correspondence, locating and assembling information for various reports, briefings, conferences, etc.
Design and organize filing systems.
Create, route, retrieve, and distribute a variety of Electronic Mail.
Requisite office supplies, equipment, and publications.
12/2010 to 06/2012Correctional OfficerState Of Montana | Sidney, MT,
Prepared, processed and maintained forms, reports, logs, records and activity journals.
Conducted routine and emergency head counts.
Escorted inmates to and from cells, court, hospitals and medical appointments.
Observed and supervised inmates throughout visits, meal time, recreation, phone calls and showers.
Tracked inmates through head counts, visitor logs and scheduled activities.
Observed behavior of residents individually and in groups.
Inspected work sites and crew trucks for contraband, cleanliness and safety.
Received and accounted for personal possessions and determined inmate work assignments.
Booked new inmates into facility and processed inmates for release.
Completed intake paperwork, fingerprints and searches.
Delivered inmates to work sites and returned safely by following protocols.
Led intake and processing of inmates by handling paperwork, searches, interviews and fingerprinting.
Addressed inquiries from general public, other staff, inmates and visitors to resolve concerns.
Arranged for medical and dental care of inmates.
Identified facility openings and designated inmates to housing units.
Identified needed updates to correctional plans and assigned inmates to appropriate housing.
Discussed with offenders links between criminal behavior and anger management problems or drug and alcohol abuse.
Supervised inmates clearing debris from roadways and drains.
Notified victims of upcoming inmate releases.
Led disciplinary hearings and made recommendations for sentencing.
Education
Expected in 05/2000 to to High School Diploma | Canon City High School, Canon City, COGPA:
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