executive office administrator project manager resume example with 14+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
I am a highly professional executive office administrator with project management experience who is seeking an opportunity within an organization that promotes growth and advancement. That can utilize my skills as a professional, organized, self-starting individual. Assisted in payroll for more than 4 years Demonstrated the ability to carry out payroll services in accordance to the process and procedures of the State and Federal Guidelines Event Planning Adept in processing and managing payroll in a timely fashion Profound ability to use resources in a time and cost effective manner Knowledgeable of the payroll associated with spreadsheets Ability to solve practical problems and data with a variety of concrete variables in situations where only limited standardization exists Ability to manage time and priorities client issues as required
Core Qualifications
COMPUTER PROFICIENCIES Efficient with using Microsoft Office Suites, Outlook, Windows Vista 2010, Microsoft Lync, PowerPoint 4.0, Access, SharePoint, PCR, Excel, Mac OS X, Adobe Acrobat and Adobe Reader, Lotus Notes, Photoshop, Safari, Firefox; Accustomed to heavy telephone usage; Typing speed: 45wpm
08/2015 to Current Executive Office Administrator / Project Manager Eric Mower + Associates | City, STATE,
  • Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
  • Reduced office expenditures by implementing needed controls of stock/supplies and standardizing ordering procedures.
  • A dynamic team player and strong communicator within a fast-paced environment and in cross-functional / multi-discipline teams Building management liasion Ability to maintain multi-month projects, priorities, budgets, and schedules Orchestrated and Project Managed various jobs such as office move, Open House, and Office Design Planned, coordinated and executed events - Oversaw the planning and execution of logistics and operations for private meetings, conferences, and special events.
  • Responsible for attending the annual Tennant Emergency Response meeting given by the management company; recruit a team of members for each of the positions on the Tennant Emergency Response Team; serve as Floor Warden of the team.
10/2015 to 07/2015 Corporate Office Administrative Assistant Vice President, and Regional Director Comprehensive Computer Consulting | City, STATE,
  • Responsible to oversee the tasks of the Administrative Coordinator and provide leadership and direction to the employee in respect to office procedures and strategy.
  • Make recommendations to the Regional Director concerning the performance evaluation of the Administrative Coordinator.
  • Assist and work as the administrative assistant to the CEO Responsible to oversee communication with other areas of the company, suppliers, property management-company, office equipment contractors, phone company, etc.
  • In order to create a seamless workflow, serve as a backup for tasks performed by the Administrative Coordinator in her absence.
  • Manage the accounts with the job boards.
  • Responsible for input of new postings and removal of expired positions as well as revisions to existing positions.
  • Appropriate actions will be made to PCR as applicable.
  • To ensure the accuracy of our current listings, job boards will be "reconciled daily." Manage the input and removal of search agents as well as revisions to them as needed.
  • In order to successfully fill available job positions, enter ad response from perspective candidates as well as search agents into PCR is a critical priority.
  • Daily ad response from corresponding job boards are to be entered into PCR.
  • Daily search agents will be added as time and priority arise.
  • Format resumes from recruiters for submittal to clients for active job positions.
  • This function holds an extremely high priority because of its direct link to revenue and profit.
  • Responsible for the planning and scheduling of events as they arise.
  • Responsible for following up with Recruiting / Sales team to make certain that new hire packets are submitted to Human Resources complete and on time.
  • Responsible for following up with Atlanta staff on PTO for each payroll period.
  • Responsible for attending the annual Tennant Emergency Response meeting given by the management company; recruit a team of members for each of the positions on the Tennant Emergency Response Team; serve as Floor Warden of the team.
  • Update the website and social media sites on a regular basis in accordance with the process outlined in the New Hire Packets Preparation Documents.
  • Responsible for preparing the Assignment Sheet and Disability form for each new consultant prior to New Hire Packet being filled out.
  • Attend the weekly Atlanta team meeting.
04/2015 to Current Chief Executive Officer/Owner Gallons 4 Gallons LLC | City, STATE,
  • Maintained time and attendance record of employees Post adjustments in pay and tax status and miscellaneous changes Monitor and evaluate a staff of 4-6 employees, maximizing revenues through staffing, and labor cost.
  • Arrange and evaluate operational information and program for accuracy and effectiveness.
  • Manage and track expenditures.
  • Monitor payments and schedule future payments.
  • Verify accuracy of every expense before recording.
  • Reconcile and pay bills to several vendors.
  • Maintain daily expense reports.
  • Coordinate payment schedules and shipping expenditures.
  • Manage accounts receivable and billing services.
  • Process monthly reports and week-end closings.
  • Use Excel and company software to manage accounting data.
  • Seek out increased responsibilities to improve company efficiencies.
  • Maintain relationships with government agencies in order to ensure that company is in compliance Maintain appointment schedules and calendar of activities for management and department as required.
  • Coordinate and schedule internal and external meetings and conferences to include arranging for refreshments and/or meals.
  • Classify, file, and retrieve materials using established filing systems.
  • Record new files in computer system.
Expected in December 2014 to to Bachelors | Business Administration Marketing Shorter University, , GPA:
Business Administration Marketing
Professional Affiliations
Member, Small Business Association (2008 - 2010)
Member, Shorter University Alumni Association
Sales and Marketing
  • Increased annual gross sales by 15%.

accounting, Accounts Payables, Accounts Payable, accounts receivable, Administrative, administrative assistant, administrative support, Adobe, Adobe Acrobat, Photoshop, ad, AS/400, AS400, backup, billing, Bookkeeping, budgets, charts, Communication Skills, conferences, consultant, copying, credit, clients, Data entry, delivery, direction, document management, Event Planning, special events, fast, faxing, filing, functional, government, Human Resources, insurance, inventory, Inventory Management, leadership, logistics, Lotus Notes, Mac OS, Director, managing, materials, meetings, Access, excel spreadsheets, Excel, Office, Microsoft Office Suites, Outlook, PowerPoint 4.0, Windows, communicator, office equipment, Office Management, Organizational Skills, organizational, Payroll, PCR, Policies, presentations, profit, Project Management, property management, recording, Recruiting, Sales, scheduling, shipping, Staff Training, staffing, strategy, tax, Team Player, telephone, phone, Time Management, Typing speed, 45wpm, unique, Vista, website, wiring, workflow

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Resume Overview

School Attended

  • Shorter University

Job Titles Held:

  • Executive Office Administrator / Project Manager
  • Corporate Office Administrative Assistant Vice President, and Regional Director
  • Chief Executive Officer/Owner


  • Bachelors

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