EXECUTIVE ASSISTANT TO DIRECTOR OF CORPORATE REAL ESTATE
Versatile professional with years of C level administrative support adept at managing multiple projects, providing exceptional customer support and streamlining office operations for major productivity gains.
Expert in building client/vendor databases and relationships, time management, verbal communication & event planning. Licensed Real Estate Professional knowledgeable in contract negotiation, lease preparation, marketing and social media skills.
Executive Assistant to Director of Corporate Real Estate10/2014 to 07/2015IST Mgmt/SRA International, Inc.Fairfax, VA
Maintained Director and six VP Calendars, contact databases and appointments
Greeted clients and facilitated communications between contacts.
Assisted Security with new employee paperwork, processing, security badges, computer access and building access
Maintained VP professional Architect & Real Estate license renewals
Scheduled continuing education classes and prepared documentation for new or lapsed licenses in DC, MD & VA
Scheduled executive conferences and meetings
Submitted receipts for Director purchases and maintained corporate credit cards
Maintained files, materials, information, schedules and related data.
Assisted with obtaining bids for external contractors/vendors
Maintained Property Management files, commercial leases/sub-leases and reports
Mailed monthly invoices to clients
Utilized FedEx and UPS system for mailing documents
Prepared travel arrangements for Director & VP's ensuring employee travel needs and competitive pricing were met
Coordinated executive events and trade shows
Prepared letters, memos, e-mails, and reports in draft and final form
Realtor06/2004 to CurrentUnited Real Estate PremierFredericksburg, VA
Assisted sellers, buyers, renters and landlords in all phases of home, land sales, leases and purchases, including marketing and advertising
Corresponded on a regular basis with Sales Representatives from various companies and maintained a high degree of corporate confidentiality and efficiently met deadlines on all requirements and projects
Designed organizational chart and labor category database; updated salary/title changes as needed
Implemented a supply tracking system, negotiated supplier contracts to reduce company expenditures
Administrative Assistant03/1994 to 08/1997U.S. Agency for International DevelopmentWashington, DC
Provided administrative support for various government contractors
Arranged travel authorizations and vouchers for non-direct hire, direct hire and Michigan Fellows
Trained new staff members with office standards and policies
Prepared congressional correspondence, draft outgoing cables to various USAID missions and
Scheduled meetings for senior staff and the Office Director