LiveCareer-Resume

executive assistant contractor resume example with 19+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary

Organized and detail-oriented administrative professional with over 25 years of experience working with C-Suite executives in the fields of healthcare, consulting and human resource. Highly skilled at scheduling meetings/appointments, managing an active calendar, preparing domestic and international travel, and processing expense reports. Focused and driven with proven superiority in written and oral communication. Possess excellent prioritization, time management and problem-solving skills. Trustworthy with confidential and personal information.

Skills
  • Microsoft Word, Excel, PowerPoint, Access, Outlook, Concur, Vault, ITR
  • Certification: Notary Public
  • Accounting
  • Administrative
  • Administrative support
  • Audio
  • Back-up
  • Budget
  • Conferences
  • Clients
  • Disease Prevention
  • Epidemiology
  • Event coordination
  • Expense reports
  • Health Promotion
  • Human Resources
  • Inventory levels
  • Leadership
  • Letters
  • Director
  • Materials
  • Meetings
  • Access
  • Excel
  • Mail
  • Office
  • Outlook
  • PowerPoint
  • PowerPoint presentations
  • Microsoft Word
  • Notary Public
  • Office equipment
  • Scheduling
  • Spreadsheet
  • Telephone
  • Troubleshoot
  • VMS
Education
University of Phoenix Atlanta, Georgia Expected in Masters : Business Administration - GPA :
Brooklyn College Brooklyn, New York Expected in Bachelor of Arts : Psychology - GPA :
Work History
State Of Montana - Executive Assistant - Contractor
Toston, MT, 07/2006 - 12/2019
  • Provided administrative support to the Director and other members of the senior leadership team.
  • Managed and prioritized calendars to ensure executive's time was focused on critical issues.
  • Scheduled internal and external meetings, e.g., reserved meeting facility, set up audio/visual needs, prepared agenda, sent out calendar invites, and ensured all meeting arrangements were finalized.
  • Processed domestic travel using VAULT and Concur travel systems; composed travel authorization, developed and provided travel documents to traveler, i.e., travel orders, and Omega itinerary.
  • Created international travel document using ITR system; confirmed visa/passport information was current.
  • Prepared CGE travel vouchers for approval by inputting travel expenses within the required timeframe.
  • Composed annual travel budget information for the upcoming year in an Excel spreadsheet.
  • Wrote memos and emails for Director's review.
  • Processed timesheets in TASNET, and prepared vendor training requests in VSTS.
  • Processed 1350s for purchases.
  • Entered visitor information into VMS system and confirmed approval.
  • Designed PowerPoint presentations for internal and external meetings.
  • Monitored emails and responded to related requests for information.
  • Answered and triaged incoming telephone calls.
  • Ordered office supplies and ensured inventory levels were maintained.
  • Assisted admin staff in the completion of projects.
  • Classified and maintained files, documents and sensitive information consistent with retention requirements.
  • Troubleshoot day to day issues to ensure the smooth and efficient operation of the office Supported Directors, Deputy Directors and Branch Managers at the following Centers: OD Office at Roybal Campus National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) HIV/Aids Center for Surveillance, Epidemiology, and Laboratory Services (CSELS) Office of the Associate Director for Communication (OADC).
Amount - Administrative Support Supervisor
Chicago, IL, 04/2003 - 07/2006
  • Supervised two Administrative Assistants by developing their daily work schedule and ensuring assigned tasks were completed efficiently and in a timely manner.
  • Provided administrative support to President by maintaining his calendar, scheduling meetings, appointments, and conference calls.
  • Provided administrative support to President's three direct reports.
  • Coordinated all details of Board of Directors meeting including meeting set up, prepared Board Meeting materials (agenda, itineraries), attended meeting and recorded Minutes for distribution.
  • Arranged travel - both domestic and international, prepared expense reports.
  • Assisted Human Resources in event coordination including social and civic events.
  • Assisted Accounting Department with daily bank deposits.
  • Maintained confidential files/materials.
  • Ordered and managed office supplies and other purchases.
  • Screened and triaged incoming calls.
  • Processed incoming and out-going mail.
  • Monitored and maintained office equipment.
PROMINA Health System - Executive Assistant
City, STATE, 03/2000 - 04/2003
  • Maintained calendar for President and Medical Director.
  • Maintained schedules by planning and scheduling meetings, conferences, teleconferences and travel.
  • Attended Board Meeting and recorded Minutes.
  • Created PowerPoint presentations.
  • Composed and edited letters and memos.
  • Maintained confidential files.
  • Answered and screened telephone calls.
  • Liaised with a diverse group of clients such as political leaders and corporate presidents.
  • Provided back-up support for Executive Assistants as needed.

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Resume Overview

School Attended

  • University of Phoenix
  • Brooklyn College

Job Titles Held:

  • Executive Assistant - Contractor
  • Administrative Support Supervisor
  • Executive Assistant

Degrees

  • Masters
  • Bachelor of Arts

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