Committed and motivated Administrative Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative. Energetic, results-oriented team-player eager to bring strong administrative skills to a growing company in need of top-level support. Motivated and reliable office administrative professional with  years experience providing executive-level support.
Strong Microsoft Office Professional background, Word, PowerPoint, Excel, Access, Outlook. Microsoft 2013: Office Suite, Word, Excel, Power point, Access, Outlook , and Publisher, Internet & Intranet
Invoicing, Accounts Receivables/Payables, Data Entry
SAP , EAM (Business Applications Software) , IFS (Business Applications Software) and AS400
Scanning Technology and General Office Equipment; TWIC card certified, Skype for Business
Equipment Records Specialist01/2008 to 01/2016 FIRESTONE POLYMERS
Primary point of contact for plant-wide equipment and parts order requests.
Maintained a current profile on inventory based on consumption and generate daily restocking orders.
Work closely with vendors to resolve outstanding equipment and purchase order issues which in turn has led to improved inventory levels and timely receipt of material orders; also reduced hot-shot & other shipping costs.
Processed payroll records: absenteeism, vacations, sick leave, and overtime.
Maintained spreadsheet tracking all departmental vacation and other approved time off.
Scanned and electronically processed purchase order requisitions for the entire department.
Processed debit memorandums used to track equipment being sent to outside vendors for repair, as needed.
Performed yearly inventory cycle count of all warehouse material during assigned shift, which led to a reduction in overtime costs for the department.
Retrieved and process shipping clerks goods received folders and packing slips & file in a timely manner.
Assisted the warehouse receiving clerks as needed: Process UPS shipments for pickup; receive equipment from vendors & perform goods receipt transactions in IFS; label equipment and stock shelves; escort vendors that do not have a TWIC card in and out of the facility.
Processed plant wide PRV, EDS & Calibration test report records in Microsoft Access.
Developed a spreadsheet to track in-plant radio distribution & repair information.
Reorganized and updated Equipment Records Specialist procedure manual to reflect any changes & distributed to teammates in a timely manner.
Distributed departmental mail, reports and faxes daily.
Administrative Assistant01/2006 to 01/2008 LEVINGSTON ENGINEERS INC.
CITGO PETROLEUM CORPORATION
Planned, coordinated and ensured that the Manager's schedule was followed and respected, which included scheduling meeting with the senior management team.
Worked closely with the Manager to keep him well informed of upcoming commitments and responsibilities.
Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
Prioritized conflicting needs, handled matters expeditiously, proactively, and followed-through on projects to successful completion, often with deadline pressures.
Created Work Orders and Requisitions in SAP.
Ordered supplies and materials in SAP for support services job completion.
Created PowerPoint presentations & Excel spreadsheets that were used in meetings with Senior Management.
Performed administrative tasks to support the Maintenance group.
Exercised confidentiality, discretion and personal sensitivity when handling company and employee documents and issues.
Improved office efficiency by overhauling previously haphazard filing system.
Coordinated all travel requirements including booking of airfare, passport/Visa processing, lodging & rental vehicles.
Maintained documentation of all travel requests and coordinated with accounting department for coding, justification and reconciliation of invoices, expense reports and credit card statements.
Processed time entry records for Shop Supervisors & prepared weekly Supervisory assignment schedule.
Scheduled weekly communication luncheons, events, workshops, training conferences and social activities including catering.
Input and dispersed weekly Vehicle Inspection Schedule reports to ensure compliance.
Maintained Vehicle Inspection spreadsheet and recorded inspections, repairs and inventory.
Distributed departmental mail, reports and faxes daily.
Maintained office supply inventory, checked stock level & placed normal & expedited orders, as needed.
Performed a wide range of administrative duties in a fast-paced environment.
Provided support and back-up for the Maintenance Department payroll clerk.
Senior Receivables Clerk - Utility Specialist01/1995 to 01/2005 US UNWIRED
As the department's Utility Specialist, responsible for the timely and professional processing of all telephone and utility related invoices in SAP, averaging roughly 1300 bills monthly.
Supported local managers, accounting and applicable businesses for utilities set-up/cancellation, auto-pay and reconciliation of accounting spreadsheet.
Generated End of Month Accrual reports for assimilation of overall budgets & variance analysis monthly.
Examined General Ledger reconciliations and aging reports and supplied budget related data.
Prepared and executed all cash requirements and completed regular and special check runs for multiple companies.
Created new vendors in SAP, updated and maintained files.
Processed temporary and permanent employee advances and expense reports in accordance with company policy.
Completed special projects at the request of the Senior Clerk or Clerical Support Manager.
Processed 500-600 check requests per month in AS400 and SAP.
Attached back-up documentation to vendor checks and processed for mailing.
Prepared monthly billing reports.
High School Diploma1982W.O. Boston High SchoolGPA: GPA: 3.8GPA: 3.8
General StudiespresentMcNeese State UniversityGPA: GPA: 3.0General Studies GPA: 3.0