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director of fiscal services resume example with 13+ years of experience

JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

To seek and maintain full-time position that offers professional challenges utilizing management, communication and problem-solving skills.

Accomplishments
  • Streamlined payroll and Accounts Payable activities to minimized errors and maximize productivity.


  • Assisted with revising Policies and Procedures Manual.



Skills
  • Communicate well with senior management, staff members, general public, political officials, service providers, vendors, and funding agencies
  • Computer Skills: Microsoft word, excel, access, outlook, publisher and Power Point. Zoom and Team meeting
  • Knowledge of General Accepted Accounting Principles
  • Ability to handle multiple projects and meet deadlines
Work History
01/2016 to 06/2022 Director of Fiscal Services Emerson Electric Co. | Milwaukee, WI,

Oversee the daily operations of Payroll, Accounts Payable, and Inventory. Supervise six employees. Process payroll on a bi-weekly basis including dot pay periods. Create Payroll Vouchers for mandatory taxes (FICA and Federal) and other deductions such as garnishments, educational retirement, 403(b) contributions and employee health benefits. Create ACH transactions to cover direct deposits, paper checks, tax deposits, and other online payments. Prepare Form 941: Employer’s Quarterly Federal Tax Return or Form 941X: Adjusted Employer’s Quarterly Federal Tax Return or Refund Claim. Reconcile 941 Accumulation Report on a Quarterly basis. Maintain an accumulative report of gross wages, FICA and Federal taxes. Reconcile and process W-2s on an annually basis and W-2Cs, if necessary. Request ACH Direct Deposit reversal or stop payments with the bank. Void Payroll direct deposits/checks in the automated accounting system. Create manual payroll invoices. Correct payroll liabilities through adjusting journal entries. Create Direct Deposit ACH files to import in the bank system. Generate an ACH Return Report to verify any return direct deposits due to bank account closure. Create templates to import mass payroll data from excel spreadsheet. On an annual basis, notify employees to renew their W-4 to maintain federal tax exemption status. Monitor foreign employees’ mandatory deductions who are FICA tax exempt due to their immigration status. Collaborate with HR on end of the year payroll system rollover tasks. Create AP Vouchers and process an ACH transfer with the bank to cover vendor checks. Run AP checks on a weekly a basis. Setup positive pay with the bank. Verify pending decisions to complete payment. Collaborate with Warehouse, Departments, Programs, and school sites to verify goods or services have been rendered. Void and reissue AP checks. Collaborate with Procurement to process form W-9 for check issuance to employees. Assist vendors to resolve outstanding invoices. Generate PO aging reports to analyze activities. Review and approve P-Card vouchers on a monthly basis. Meet with AP staff members on the monthly basis. Setup positive pay in the bank system to prevent fraud. Schedule inventory training for school sites and departments. Conduct district-wide inventory on an annual basis. Develop an annual budget for payroll and accounts payable departments. Prepare 90-day plan for both payroll and AP departments and assist employees with Professional Development Plan. Assist end-users with password reset to access their web portal account. Attend meeting, conferences, and training to earn credits for maintaining business official level two licensure.

03/2013 to 12/2015 General Accounting Supervisor Alakaina Family Of Companies | Washington, DC,

Oversee the daily function of General Accounting, Budgets, and Grants. Supervised three employees. Conducted annual employee performance evaluations and approved annual professional development plans. Scheduled staff meeting periodically. Approved timesheets and leave requests. Resolved personnel-related issues and complaints. Delegated assignments to subordinates. Provided guidance to subordinates through training. Monitored budgetary accounts. Reviewed and certified monthly or quarterly reimbursement claims. Posted ACH bank deposits in the Accounting System. Processed adjusting journal and budget journal entries. Created budget adjustment requests for Board and Public Educational Department (PED) approvals. Assisted Finance Director with annual operating budget development. Monitor Student Activity Accounts. Provided technical assistance to Principals Program Managers, Supervisors and Financial Secretaries on budget-related issues. Monitored budget balances and expenditures to ensure compliant with policies and regulations. Created valid account codes to track expenditure and revenue. Attend board meetings and public hearings for annual school operating budget presentations. Verified and corrected any discrepancies to cash balances before year-end rollover. Generated specialized financial reports to analyze expenditure/revenue trends, variances and balances. Reviewed and approved facility rental applications. Assisted Accounts Payable with posting vouchers, run checks and positive pay upload. Assisted with annual audit preparation process. Participated in quarterly finance training for end-users and attend work-related meetings, training, and conferences to earned credit hours to maintain School Business Official Level 2 Licensure.

01/2011 to 03/2013 Budget Analyst Koch Industries, Inc. | Bridgewater, NJ,

Reviewed expenditure report and certified funds availability. Assigned reference number and accounting codes for expenditures. General Expenditure report daily and distributed to division managers. Maintained a tracking system for purchase requisitions, purchase orders and credit card purchases. Monitored budgetary accounts, revenues, and expenditures. Used unified financial management system to track accounting data and generated financial reports. Participated in emergency management activities and attend meetings on a regular basis. Maintained financial record-keeping system. Updated personnel control list on a monthly basis with collaboration of HR Department. Attended cross-functional acquisition team meeting to prioritized pending purchase requisitions. Attended financial-related training and meetings.

03/2009 to 12/2010 Senior Accountant Navajo Nation Division Of Community Development | City, STATE,

Administered the division’s comprehensive annual operation budgets. Participated in the revision of the Navajo Nation Budget Instruction and Policies manual pertaining to the Chapters. Prepared budget forms for budget hearings and deliberations. Assist Division Director with budget presentation for approval of Oversight and Budget & Finance Committee members. Assist the Division Director with developing Budget impact Statement and talking points. Formulated the Chapters’ annual and supplemental budget allocations. Developed Division of Community Development administration’s annual operating budget. Participated in the annual Executive Branch budget hearings. Attended Navajo Nation Tribal Council sessions and oversight committee meetings to provide feedback to Vision Director on the outcome of pending legislations related to chapters. Uploaded the annual and supplement appropriations in the web-based budgeting application for departments and 110 chapters. Research past legislations, policies and regulations relating to chapters to improve financial management framework. Prepared, analyzed and interpreted financial reports schedules, trend and variances. Monitored administration’s budgetary accounts and expenditures using QuickBooks Pro accounting software. Reconciled Administration’s budgetary accounts on a monthly basis. Provided technical assistance to DCD and Chapter employees on budget and financial-related issues. Attended meetings, training, and conference related to budgets and financial management activities.

Education
Expected in 12/2013 MBA | Management New Mexico Highlands University, Las Vegas, NM, GPA:
Expected in 05/2002 BBA | Accounting New Mexico Highlands University, Las Vegas, NM GPA:
Expected in 05/1992 Associate of Arts | Business Administration Dine College, Shiprock, NM, GPA:
Expected in | Accounting New Mexico State University, Las Cruces, NM, GPA:

Attended: Aug, 1982 to May, 1986

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Resume Overview

School Attended

  • New Mexico Highlands University
  • New Mexico Highlands University
  • Dine College
  • New Mexico State University

Job Titles Held:

  • Director of Fiscal Services
  • General Accounting Supervisor
  • Budget Analyst
  • Senior Accountant

Degrees

  • MBA
  • BBA
  • Associate of Arts

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