director of events resume example with 11+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Well-organized, highly creative, and people oriented professional, offering comprehensive background and verifiable achievements in fundraising, donor relations and event planning. Skilled at successfully managing company events, sponsorships, custom conferences, internal corporate and social functions.

  • Special events planning
  • Workflow management
  • Contract negotiations and administration
  • Event calendar management
  • Supervision & leadership
  • Planning & organizing
  • Data management
  • Project management
  • Exceptional multi-tasker
  • Expert in Raisers Edge / CRM / NXT
  • Proficient with Outlook, Excel, PowerPoint and internet software
  • Problem-solving abilities
  • Experience Talent manager and liaison
Director of Events, 09/2021 to Current
Harvard UniversityMenlo Park, CA,
  • Organize venues, budgets, guest lists, catering and event timelines.
  • Assess event success and identified improvement areas through client feedback.
  • Pay and settle vendors, venues, staff and contracted services.
  • Maintain adherence to client-event requirements through delegation, prioritizing and management of production phases from concept to execution.
  • Hire and train staff for cross-functional assignments and verified employee knowledge of specific procedures related to each event type.
  • Design contracts, collect fees and book venues for events.
  • Build robust vendor network to secure cost-effective, high-quality products.
  • Plan menus to align with event theme or budget and coordinate catering services.
  • Coordinate and allocate equipment, supplies and staff for events.
  • Choose facilities, inspect spaces and plan set up and execution to exceed client expectation.
  • Oversee work of up to 25 staff seamlessly executing professional events.
  • Select catering services for different types of events, balancing cost, menu and term options against client demands.
  • Arrange security, printing and supply vendors to meet unique requirements of each event.
  • Source speakers and special guests for wide range of corporate, industry and charitable events.
  • Work with agency and manage Talent on site. Booking travel and accommodations leading up to event.
  • Support accurate financial recordkeeping by closely checking bills and approving payments.
Associate Director of Alumni and Annual Giving, 01/2019 to 08/2021
Florida Atlantic University-Recreation & Fitness CenterCity, STATE,
  • Conducted research to discover and qualify new potential donors.
  • Worked collaboratively with Development Officers to process gifts.
  • Orchestrated preparation and review of monthly and annual reports featuring giving activity and fundraising figures.
  • Evaluated success of annual giving program by reviewing benchmarks and performance metrics.
  • Oversaw design of marketing materials, promotional products and digital advertisements.
  • Retained existing donors by continually engaging through membership program.
  • Designed individualized stewardship reports for Alumni donors.
  • Oversaw University phone program by recruiting and managing over 20 students and implementing new training and policies.
  • Established the Annual Campaign for AD Henderson and FAU High in FY20. Completing its second year totaling $200,000.
  • Staffed the sponsorship, scholarship, annual giving and event committees within the FAU Alumni Association Board.
  • Relaunched Faculty/Staff Campaign. Increasing participation by 3% in the first year and growing dollars pledged by 80%.
Manager of Community Development, 01/2014 to 01/2017
American Cancer Society, ACSCity, STATE,
  • Along with a team of six, responsible for managing and producing Making Strides Against Breast Cancer, New York City's largest breast cancer walk.
  • Secured and Managed sponsors for all five boroughs totaling over $250,000.
  • Ordered all product and merchandise to sell during Kickoff Breakfast and Day-Of walk.
  • Created all printed material and signage for events.
  • Maintained budget, met and exceeded all financial goals set in the beginning of the year.
  • Presented to all companies interested in becoming a part of Strides and signing them as a sponsor.
  • Organized data base of all participants and the amounts they raise.
  • Managed logistics for Day-Of event.
  • Developed communication for 300 top fundraisers (Pacesetters) in NYC by developing, designing, and writing the first ever quarterly Newsletter while managing relationships with all Pacesetters.
Director of Engagement and Programming , 01/2010 to 01/2014
Jewish Federation Of South Palm Beach CountyCity, STATE,
  • Independently managed, from inception to completion, all Foundation meetings and events including venue selection, speaker selection, catering, technical set up and meeting notification. Attending all events and maintaining the logistics the day of.
  • Scheduled all transportation needs during events and meetings.
  • Coordinated all Foundation related printed materials, press releases, power point presentations, etc. with Marketing Department.
  • Developed, launched and managed the Create a Jewish Legacy Endowment Program
  • Managed and engaged the Professional Advisory Committee (PAC).
  • Responsible for the closing of all PAC annual campaign gifts.
  • Organized, executed, and staffed eight-day Mission to Israel with 25 donors and CEO.
  • Managed and distributed all levels of Scholarships and Grants produced by endowments through the Foundation.
  • Responsible for running PAC reports through Raisers Edge, Report Manager and Financial Edge.
  • Participated will Foundation Staff in Donor Relations Management.
  • Organized database of all endowments received.
Education and Training
Bachelor of Arts: Communications, Expected in 12/2006
Florida Atlantic University - Boca Raton, FL

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Resume Overview

School Attended

  • Florida Atlantic University

Job Titles Held:

  • Director of Events
  • Associate Director of Alumni and Annual Giving
  • Manager of Community Development
  • Director of Engagement and Programming


  • Bachelor of Arts

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