Experienced Administrative Services professional with top-notch leadership, program management and planning abilities. In-depth knowledge of running multiple departments, proven ability to develop administrative procedures; demonstrated expertise in implementing business management principles; possesses a high degree of knowledge in fiscal procedures/accountability, budget, procurement, logistics, contract administration, property management, etc., Excellent interpersonal and communication skills; accurately prepare documents and reports; possesses in-depth computer knowledge; with strong conceptual thinking skills.
Accomplishments
CPM - Certified Purchasing Manager (2011-2014)
Lean Six Sigma Green Belt (2021)
Lawson/Infor ERP Conversion Trainer for purchasing, inventory and warehouse modules
Appointed to State of Maine Public Transportation Advisory Council(PTAC)
Administered JAX Sustainability programs: JAX Commuter Bus and Charging Station programs
Maintained low employee turnover rate through motivation, leadership skills, goal setting and improving employee morale
Oversaw and forecasted budgeting for multiple departments with an annual multi-million $ budget consistently coming in or below budget
Created Environmental Services training program and SOP's
Ensured that administrative policies, facilities, equipment and processes comply with government/corporate regulations
Created Key Performance Indicators (KPI's) and consistently achieved monthly department goals and met department(s) deadlines
Resolved critical inventory shortages during Covid_19 with creative innovations
Skills
Administrative Management
Leadership Experience
Contract Management
Budget Management
Project Management Experience
Data analysis understanding
Procurement expertise
Developed RFP's
Process Development
Customer Service Skills
Written And Verbal Communication
Policy Management
Work History
10/2021 to Current
Director of Administrative ServicesHca – Brunswick, GA,
Work: 40 Hours/Week
Plans, organizes, administers, and controls administrative services (Food Services, Warehouse/Stockroom/Property, Purchasing, Facilities/Finance, Payroll and IT) necessary to effectively operate and meet objectives of Job Corps Center in line with requirements established under negotiated contract with United States Government
Acts as Contracting Officer ensuring that contractual obligations with U. S. Department of Labor are met
Administers all aspects of contracts/subcontracts with external vendors
Prepares and submits center prime contract and statement of work for contract negotiations with Department of Labor
Advises Academy Director in planning for future operations and center expansion; this includes both facility and budget expansion.
Interviews and selects staff; approves promotions, merit increases, transfers, etc. within department
Ensures that departmental equal employment and affirmative action goals are met
Develops planned orientation program for new hires and provides in-service training for department staff
Administers small business and small disadvantaged business plans
Prepares and submits center site utilization and future capital improvement projections
Develops and distributes timely reports for internal, corporate and Government management
Monitors spending and funding status of contract, establishing short and long-term plans to ensure optimum allocation of resources
Provides oversight and control of capital funding and expenditures, coordinates financial management activities and accurately reports financial activities to Government per policies and procedures
Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc.
Ensures all areas of oversight are compliant with U.S. Department of Labor(DOL)/CSDC policy to ensure effective and cost-saving budget/resource management and accountability of Center assets and funds
Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
Directs/supervises team of 26 (direct and indirect) staff and multiple departments
Directs annual operating and capital budgets of more than $10M
Creates and updates spreadsheets to track, model and analyze vital fiscal information.
Counsels department managers on financial trends and expected impacts.
Analyzes financial statements against forecasts to prepare high-level variance analysis.
Consults with representatives of regulatory agencies to complete accurate filings and uphold strict compliance
Maintains physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment.
Communicates with general managers and facility teams regarding upcoming repairs and projects.
Responsible for supervision and oversight to Lab Store, JAX Housing (employee/guest/student), Warehouse/Central Receiving/Shipping, Environmental Services, Dining Services/Vending Departments, Mail Services, Transportation (Commuter bus and Flight programs), etc.
Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals
Reviewed performance data to monitor and measure productivity, goal progress and activity levels.
Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades
Saved over $100K in FTE costs by re-organizing tasks, finding efficiencies, etc.
Applied customer feedback to develop process improvements and support long-term business needs
Focused teams on developing innovative and cutting-edge approaches with effective resource allocation and strategic planning
Created annual budget (capital & operational) and developed comprehensive plan to accomplish company objectives while staying within budget
Managed daily operations while overseeing multiple locations to foster increased productivity
Cross-trained existing employees to maximize team agility and performance
Delivered feedback to decision-makers regarding employee performance and training needs
Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals.
10/2011 to 02/2014
Purchasing Supervisor/Senior BuyerApex Systems – Canton, MA,
Worked 40 Hours/Week
Lawson/INFOR ERP trainer of purchasing, inventory control and warehouse modules
Implemented policies to reduce cost and eliminate waste
Decreased number of purchase orders by 25 % using Lawson/INFOR ERP procurement software
Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors
Generated monthly reports, documents and analysis with ERP software/MS Office APPs for senior management review and approval
Adjusted procedures to maximize department effectiveness
Purchased new products and oversaw inventory stocking and availability
Sourced vendors, built relationships and negotiated prices.
04/1998 to 03/2011
Purchasing ManagerBangor Savings Bank – City, STATE,
Worked 40 Hours/Week
Implemented policies/processes such as JIT to reduce cost and eliminate waste
Project Manager: Records Department Digitization, r: Statement Rendering and Form Management Outsourcing
Wrote standard operating procedures for department
Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors
Identified and outsourced non-core competencies such as forms management saving more than$50K per year
Implemented policies to reduce cost and eliminate waste
Adjusted procedures to maximize department effectiveness
Education
Expected in 05/1997 to to
Master of Science: Business Administration Husson University - Bangor, ME GPA:
Expected in 05/1986 to to
Bachelor of Arts: Political Science University of Maine - Orono, ME GPA:
Expected in 05/1986 to to
Associate of Science: Electrical Engineering Technology University of Maine - Orono, ME GPA:
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