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DEPUTY TOWNSHIP CLERK Resume Example

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DEPUTY TOWNSHIP CLERK
Summary

Industrious and personable Deputy Township Clerk with sixteen years of executive administrative support experience for municipal agencies. Detail-oriented and versatile professional with steadfast commitment to helping teams and organizations operate effectively and efficiently. Widely proficient with office software and at migrating outdated data into modern platforms.

Skills
  • Project Management
  • Project Planning
  • Process Development
  • Process Improvement
  • Executive Team Leadership
  • Knowledgeable in New Jersey Local Government Law
  • Local/County/State Government Relations
  • Team Liaison
  • Professional correspondence
  • Problem-solving abilities
  • Data management
  • Microsoft Office
  • Time management
  • Working collaboratively
  • Friendly, positive attitude
  • Social Media
Experience
BRIDGEWATER TOWNSHIP | BRIDGEWATER, NJDEPUTY TOWNSHIP CLERK11/2011 - Current
  • Responsible, alongside the Municipal Clerk, for maintaining the municipal seal, maintaining custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation.
  • Assist the Township Clerk by tracking and organizing projects, maintaining office files, preparing reports, correspondence, executive summaries, agenda and agenda packet materials and routing correspondence to correct offices or departments.
  • Responsible for preparing meeting agendas at the discretion of the Governing Body and being present at all meetings of the Governing Body, in the Clerk's absence, and keeping an official record of the proceedings of every meeting.
  • Assisting in preparing ordinances and resolutions proposed by governing body for approval
  • Notifying legal organizations of official meetings, dates and times and distributing appropriate communications.
  • Responsible for all aspects of the Primary, General and Special Elections including certifying vacancies of elected offices, maintaining receipt of nominating petitions and certifying to the County Clerk of local candidates nominated by petition, determining validity of petitions, conducting the drawing for positions of candidates on the local ballot, furnishing materials for local elections, suggesting polling places, maintaining receipt of election results, and certifying to the County Clerk persons elected county committee offices in each election district.
  • Attesting to the signatures of municipal officers and officials and maintaining receipt of service of legal documents.
  • Serve as notary public
  • Act as a liaison to the public and correspondent on behalf of the Governing Body
  • Responsible to accept and process applications for licenses and permits
  • Conduct business with other municipal departments as directed by the Governing Body
  • Attend conferences in person and via e-conference format to represent organization and for continued education units.
  • Schedule conferences and associated travel arrangements, including hotel, airfare and ground transportation for the governing body and departmental directors.
BRIDGEWATER TOWNSHIP | BRIDGEWATER, NJALTERNATE REGISTRAR oF VITAL STATISTICS01/2020 - Current
  • Register Vital events for the Municipality including Births, Marriages & Deaths
  • Issue Marriage Licenses
  • Issue Certified copies of Marriage Certificates
  • Issue Certified copies of Birth Certificates
  • Issue Certified copies of Death Certificates
  • Issue Amendments to Marriage, Birth & Death Certificates
  • Maintain copies of all vital records for the Municipal Organization
  • Collaborate with the State of NJ, Vital Records to ensure the proper registry of vital events and continued compliance
BRIDGEWATER TOWNSHIP | BRIDGEWATER , NJLAND USE ADMINISTRATOR / PLANNING & ZONING BOARDS02/2005 - 12/2010
  • Delivered optimal administrative, customer service and management support to board members and committees to achieve goals.
  • Prepared and sent materials in advance of board meetings to allow for review of materials with particular attention to legal requirements for the time the Board must act.
  • Recorded detailed minutes of board meetings, documenting chronology of key information such as board actions, elections and reports.
  • Protected confidential and sensitive information discussed at meetings.
  • Administered advice and resources to board members on relevant topics addressed at meetings.
  • Compared information and coordinated with other departments on special projects and events and to ensure smooth operational flow
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Prepared and updated office records, spreadsheets and presentations to support needs and enhance office efficiency.
  • Designed PowerPoint presentations for various meetings
Education and Training
THOMAS EDISON STATE COLLEGE | TRENTON, NJBachelor of Arts in Psychology12/2019
UNION COUNTY COLLEGE | UNION, NJAssociate of Science01/2016
Certifications
  • Registered Municipal Clerk (RMC)
  • Certified Municipal Registrar (CMR)
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Resume Overview

Companies Worked For:

  • BRIDGEWATER TOWNSHIP

School Attended

  • THOMAS EDISON STATE COLLEGE
  • UNION COUNTY COLLEGE

Job Titles Held:

  • DEPUTY TOWNSHIP CLERK
  • ALTERNATE REGISTRAR oF VITAL STATISTICS
  • LAND USE ADMINISTRATOR / PLANNING & ZONING BOARDS

Degrees

  • Bachelor of Arts in Psychology
    Associate of Science

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