DATABASE SPECIALIST Resume Example Valley Center Pauma Unified School District

DATABASE SPECIALIST

Professional Summary

Highly organized and very ambitious Database Specialist with extensive experience and knowledge to assist an Administrator in the many hats that they hold. Extensive experience with School Database, CALPADS, and many programs in School District. Strong collaborator and team player with excellent communication skills and expertise in analytical problem-solving.

Skills

Detail oriented
Excellent communication skills
Bilingual
Fast learner
Biliterate

Self Driven
Multi task
Very Independent and works well with others
Troubleshooting technical issues
Data audits

Work History

DATABASE SPECIALIST, 02/2018 to Current
Valley Center-Pauma Unified School District – Valley Center, CA

Consistently meet deadlines and requirements for CALPADS, state reporting system
Compile Reports for staff members, to help them complete their tasks in a timely manner
Communicate and coordinate with other departments to maintain a clean data system
Create step by step instructions for staff to help them with projects needed assistance with
Extract reports from Infinite Campus to CALPADS, to maintain data accurate and up to date
Diagnose and troubleshoot issues with Infinite Campus, Report Manager, STAR/Renaissance, Illuminate, Blackboard, TOMS and other different programs
Assisting staff with different programs and providing them with access needed to be able to log into variety of programs currently available
Record keeping of when deadlines are due and different reports needed to submit to the state
Opening and closing grading window for eight schools, in order for teachers to submit their student's grades in a timely manner
Assist parents and students with their log in information into Infinite Campus and parent portal and other programs students work with
Giving appropriate access and creating accounts to staff members to Star /Renaissance, Infinite Campus, and Illuminate depending on their title and access needed
Assisting principals and staff members in creating parent link in English and translating them to Spanish, to go out to parents informing them of different events and important information
Trained PE staff with Illuminate, and making sure their data is entered in a timely manner in order to meet deadlines
Communicate with different vendors to troubleshoot and fix issues are having with their programs
Update and organize CALPADS, Infinite Campus, STAR/Renaissance, Illuminate, Blackboard, TOMS and CAASPP databases to handle customer and student, staff and parent's data
Administer, support and monitor databases by proactively resolving database issues
Set up and control user profiles and access levels for each database segment to protect important data
Communicate with vendors, manufacturers, District administrators and personnel concerning system needs and applications; attend meetings, workshops and seminars to maintain current knowledge of technological advancements

Administrative Secretary, 06/2015 to 01/2018
Valley Center-Pauma Unified School District – Valley Center, CALIFORNIA

Responded to a wide variety of calls: inquiries, concerns, and or complaints, from the public, parents, staff and students
Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements
Coordinated and scheduled a variety of activities and/or programs for the Director of Special Projects, Title VI, Gear up and the Department (ex; ordered supplies, arranged appointments, task assignments, projects, meetings, luncheons, workshops, travel arrangements and accommodations,) for the purpose of assisting and ensuring staff and programs are running smoothly
Maintained system for complex manual and electronic documents, files, records, materials, correspondence, agendas, programs, charts, surveys: forms, mail, supplies, and deliveries
Created ADHOC reports to make sure student information system was correct and accurate
Trained and guided Title VI Instructional Aides to make sure they had the proper help to work with their Native American students
Created Parent links in English and translate to Spanish to inform parents for upcoming meetings, emergencies and important information
Recruited retired teachers to help with administrating CELDT Test to students
Maintained financial data and records and related information pertinent to the Director of Special Projects and the department (ex; time sheets, mileage/travel reimbursements, purchase orders, and invoices,) for the purpose of maintaining accurate account balances and complying with financial related policies, practices and/or guidelines
Performed other related duties as assigned, supporting the Director of Special Projects and staff to provide assistance with administrative functions, and supporting them in completing their work activities for the purpose of ensuring an efficient and effective work
environment and meeting the needs of the District
Produced highly accurate internal and external letters and memoranda
Created and updated physical records and digital files to maintain current, accurate and compliant documentation
Delivered top-notch administrative support to office staff, promoting excellence in office operations
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Managed office inventory by restocking supplies and placing purchase orders to maintain adequatestock levels
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
Continually sought methods for improving daily operations, communications with clients, record keeping and data entry for increased efficiency

BILINGUAL COMMUNITY LIAISON, 08/2007 to 05/2015
Valley Center-Pauma Unified School District – Valley Center, CALIFORNIA

Maintained a variety of confidential and non-confidential lists and records os students
Prepared a variety of documents, reports and written materials for the purpose of communicating information to parents and staff
Trained and assisted teachers to administer CELDT testing to English Learner students
Organized and scheduled LAS Testing for students participating in the Dual Language program
Worked daily onStudent Information System; Infinite Campus, creating ADHOC reports, and imputing students information
Contacted other Districts/Schools to obtain testing information for transferring students, in order to provide the most up to date test results and the appropriate student language proficiency
Checked teachers and other staff time sheets to make sure they were accurate
Oversaw and check to make sure secretaries were imputing correct Primary Language in Infinite Campus
Formulate Order Forms for testing materials, and prepared and shipped test results back to the state
Prepared parent letters in Spanish and English, based on Language correspondence and mailed CELDT results to parents
Attended yearly trainings on how to administer and train for CELDT testing
Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
Resolved conflicts and negotiated agreements between parties in order to reach win-win solutions to disagreements and clarify misunderstandings

INSTRUCTIONAL AIDE, 09/1997 to 07/2007
Valley Center-Pauma Unified School District – Valley Center, CA

Provided support during classes, group lessons and classroom activities
Organized classroom materials to help teachers prepare for daily instruction and activities
Assisted and mentored students in groups of up to eight by reviewing lesson teachings
Assigned grades for coursework and tests using answer key, recorded results and informed teacher of performance
Created lesson materials, visuals and digital presentations to supplement lesson plans
Delivered curriculum in both one-on-one lessons and group learning environments
Tutored struggling students individually and in small groups to reinforce learning concepts
Supported classroom activities, including tutoring, grading homework and reviewing exams
Enhanced learning plans and quantified student progress using quizzes, essays and projects
Distributed learning materials such as worksheets, textbooks and supplemental activities
Took attendance, graded assignments and maintained student records to assist teachers with administrative tasks and maintain smooth daily operations
Supported instructor with test administration, curriculum development and assignment grading
Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher
Translated IEP's
Shadowed students from class to class to assist them in help they needed in the classroom
Maintained safety and security to students with special needs

Education

Associate of Arts: Social Sciences, 2018
Palomar College - San Marcos, CA

Associate of Arts: Psychology, 2018
Palomar College - San Marcos, CA

Associate of Arts: General Studies, Social And Behavioral Sciences, 2018
Palomar College - San Marcos, CA

High School Diploma: 1996
Orange Glen High - Escondido, CA

Resume Overview

Companies Worked For:

Valley Center-Pauma Unified School District

School Attended

Palomar College
Orange Glen High

Job Titles Held:

DATABASE SPECIALIST
Administrative Secretary
BILINGUAL COMMUNITY LIAISON
INSTRUCTIONAL AIDE

Degrees

Associate of Arts : Social Sciences , 2018
Associate of Arts : Psychology , 2018
Associate of Arts : General Studies, Social And Behavioral Sciences , 2018
High School Diploma : 1996

DATABASE SPECIALIST Resume Example

Resume Score: 80%

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