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cost clerk resume example with 20 years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Efficiency-driven clerical team member with demonstrated abilities in managing files, organizing records and coordinating paperwork. Devoted to enhancing team performance with smooth administrative support. Experienced administrative professional with exceptional typing and data entry abilities and results-driven nature. Knowledgeable about logging daily information, researching variances and maintaining thorough records. Accuracy-driven, service-oriented and diligent about completing tasks with little supervision.

Seasoned accounting professional with years of experience in finance settings. Proficient in all facets of accounting reports and account reconciliations. Adept at generating year-end schedules and additional documents for accounting audits. Dedicated administrative professional skilled in handling multiple projects with high-pressure deadlines. Proficient with accounting systems and related computer software programs.



Skills
  • Verbal and Written Communication
  • Account Posting
  • Relationship Building
  • Expense Tracking
  • Purchase Orders
  • Financial Documentation
  • Cost Tracking
  • Billing Data Verification
  • Customer Contact
  • Invoice Documentation Management
  • Database Maintenance
  • Operating Costs and Revenues
  • Job Billing
  • Cost Reporting
  • Work Planning and Prioritization
  • Decision Making
  • Deadline Adherence
  • Conflict Resolution
  • Notary
Education
North Stokes High School Danbury, NC Expected in 06/1998 High School Diploma : - GPA :
Work History
K-I Lumber - Cost Clerk
Clarksville, IN, 07/2016 - Current
  • To administer and supervise the collection of statistical and expenditure data necessary for maintaining a daily, monthly, and annual record of the operation cost for the county's school transportation system. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: 1. Follow all rules, policies and procedures of Stokes County Schools, along with regulations pertaining to the Transportation Department. 2. Maintain daily automated accounting system for all costs such as: gasoline, diesel fuel, grease, antifreeze, repair parts, tires, supplies, and labor served through and by the school bus garage staff. 3. Maintain a daily automated inventory system for all inventories: item ordered, received, stored, and issued. 4. Maintain daily automated statistical record keeping for all state and local board required reports. 5. Develop all monthly and annual, state and local board required transportation statistical studies and accounting reports. 6. Enter leave time for each mechanic in BSIP; create reports for management to determine absentee rates and the impact on the daily work schedule. 7. Examine invoices to assure that they are in accordance with deliveries, proper discounts have been given, and invoices are correct before being paid. 8. Communicate and coordinate billing and payment with the local finance officer. Develop extensive monthly and annual reimbursement reports for transportation refund to NC Department of Public Instruction. 10. Maintain detailed expenditure and encumbrance records for daily, monthly, and annual reporting. 11. Maintain general daily school bus office functions, such as: ordering supplies and forms, making application for license and titles for new vehicles, typing memos, and filing. 12. Manage changes to procurement card and monthly reporting. 13. Assist Transportation Director with any specialized reporting request from state and local boards as assigned. 14. Manage communication system. 15. Process invoices to and from other counties for fuel and repairs. Maintain inventory of vehicles, monitor fuel level and orders as needed, oversee repairs and maintenance of fuel system. 16. Enter repair orders and TD-18's into BSIP, enter and pull MIs and PMs (BSIP) when needed, and update SDS sheets as required. 17. Process billing of Driver Education program for expenditures. 18. Perform related duties and responsibilities as requested by the Director.
  • Also, in this roll I am responsible for downloading payroll from Bus Synovia software system into payroll daily. I also, must correct or add time for bus driver's as needed.
  • A big portion of the Cost Clerk position is working closely with DMV and our Bus Driver's regarding bus driver license, DOT physical exams and scheduling driver's with DMV for pocket card renewals.
  • I also have my CDL/Bus license and drive in cases, when we have no substitutes available. I also have my tanker endorsement and have the ability to drive the tanker vehicle to fuel buses.
Suffolk University - Administrative Assistant
Boston, MA, 10/2007 - 07/2016

Assistant to Director of Media and Technology.

Job Summary The Information Technology Secretary works directly with the Director of Technology to provide a high level of administrative support and confidentiality in district and department activities. The Information Technology Secretary must operate with a considerable degree of independent judgment and initiative as well as confidentiality. Essential Job Functions  Coordinate and communicate the department’s expectations and work with other director’s secretaries in Teaching & Learning, as directed by the Director of Technology.  Answers the phone, greets visitors, answers questions and provides information as requested. Represents the Director of Technology through telephone, written, and personal contacts.  Provides guidance and assistance to teachers, administrators, and community members in answering questions and uses good judgment in making appropriate decisions to respond to situations when an administrator is not available.  Screens and summarizes content of incoming materials and specially gathered data. Briefs supervisor regarding important issues or conflicts; distributes outgoing documents and correspondence.  Serves as a positive public relations advocate for the department, including dissemination of school/department information.  Schedules and sets up meetings including arranging for and serving refreshments provides necessary materials for meetings as directed.  Prepares materials for Board of Education meetings and various department related committees.  Makes conference and travel arrangements for Department of Technology and other District staff travel funded through the Department of Technology.  Ensures, in the supervisor’s absence, that requests for action and information are handled or referred in a timely manner.  Prepares and/or keyboards proposals, reports, presentation material, forms, flyers, statistical summaries, and other documents and communications that are complex and non-routine.  Creates graphical materials to communicate Department of Technology activities.  Creates technology related instructional material as directed.  Types contracts and related documents, secures appropriate signatures, and tracks documents through the approval process.  Establishes accounting systems and maintains records for all departmental budgets.  Coordinates budget, data, and submission for various Technology grants.  Maintains Department of Technology web pages and intranet site.  Maintains Department of Technology staff in-service registration site.  Maintains accurate files and records and processes incoming correspondence as instructed.  Assists in budget and grant development, including submission and modification of online federal grants.  Maintains accurate records of expenditures of local department budget federal grants and keeps inventory of materials purchased.  Purchases supplies and equipment and maintains supply inventory.  Codes time cards/AESOP for department. Ancillary Job Functions  Takes notes and minutes during meetings as assigned.  Schedules appointments for the Director of Technology as needed.  Assists in preparation of reports and other department material.  Performs other duties as assigned.


Testing Assistant


• Assists with facilitation of testing administration within a secure testing environment following the testing code of ethics.

• Prepares for testing by recording receipt of materials, counting, and verifying testing materials, preparing testing materials for each test administrator including scratch paper, pencils, calculators, etc.

• Supports the integrity of testing by ensuring proper handling of testing materials.

• Performs other related duties as assigned by Testing Director.


Stokes County Schools - Media Assistant
City, STATE, 10/2002 - 10/2007
  • Assisted patrons with library's computers and provided information on logging onto Internet.
  • Maintained accurate records and confidentiality of library book and periodical inventory.
  • Provided assistance and support to staff in regard to facility maintenance, security and services.
  • Kept detailed records of lending transactions and library users.
  • Organized circulation desk with books and periodicals to be checked out.
  • Stayed up to date on references, card catalogs and automated information systems to teach and educate patrons.
  • Closely monitored front desk visitors to maintain secure and clean environment.
  • Other duties assignment by Media Coordinator.
  • Distance Learning Facilitator with Forsyth Technical Community College.
Stokes County Schools - Substitute Teacher/Bus Driver
City, STATE, 10/2001 - 10/2002
  • Performed bus driving duties while keeping student safety in mind to maintain good safety record.
  • Transported passengers safely along prescribed routes according to tight schedules.
  • Operated bus and navigation equipment in alignment with company safety, DOT and local traffic standards and regulations.
  • Conducted pre-trip inspections of bus for safe operation.
  • Checked vehicle daily for maintenance needs, personally handled common upkeep and reported serious concerns to supervisor.
  • Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
  • Upheld classroom routines to support student environments and maintain consistent schedules.
  • Kept students on-task with proactive behavior modification and positive reinforcement strategies.
  • Supervised lunchroom and recess activities.
Additional Information

I am proud to be a Stokes County School Employee. During my time with Stokes County Schools, I have made many friends, who are now considered family.

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Resume Overview

School Attended

  • North Stokes High School

Job Titles Held:

  • Cost Clerk
  • Administrative Assistant
  • Media Assistant
  • Substitute Teacher/Bus Driver

Degrees

  • High School Diploma

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