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Coordinator / Administrative Assistant /Accounting Clerk Resume Example

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COORDINATOR / ADMINISTRATIVE ASSISTANT /ACCOUNTING CLERK
Professional Summary

Extensive Skills/knowledge as well as experience as an Administrative/Accounting Assistant with over 15 years' experience working for both Private Corporations as well as Non-Profit organizations.

Core Qualifications
  • Results-oriented
  • Operations management
  • Client-focused
  • Quick learner
  • Microsoft Office
  • File/records maintenance
  • Financial records and processing
  • Microsoft Office proficiency
  • Excel spreadsheets
  • Meticulous attention to detail
  • Self-directed
  • Professional and mature
  • Strong problem solver
  • Resourceful
  • Business writing
  • Dedicated team player
  • Strong interpersonal skills
  • Understands grammar
  • AR/AP
  • Mail management
  • Report writing
  • Report development
  • Schedule management
  • Self-starter
  • Accounts receivable professional
  • General ledger accounting aptitude
  • Strong communication skills
  • Expert in customer relations
Experience
Coordinator / Administrative Assistant /Accounting ClerkTENBATA GUAM, INC
  • P.O.
  • BOX 6511, Tam.
  • GU 96931.
  • Sep '95 - Apr '05 (9 Years, 7 Months).
  • 44 hours per week; $24,000.00 per Ann-um; Permanent Employee: Mr.
  • Masao Tembata /Gen.
  • Manager.
  • Assist the General Manager in a highly visible supporting role including administrative and customer support services.
  • Overall responsibility of all divisions: scheduling and preparing all services; Fishing Boat Charter, Heavy Equipment Rental, House moving, Japanese Food Wholesale Division; intake of daily orders from local hotels/ restaurants of Japanese products, food and specialty items Maintain daily accounts receivables, accounts payables, Bank reconciliation, collaborate and finalize monthly and quarterly accounting reports of all divisions for submission to the General Manager and CPA(Certified Public Accountant ).
  • Daily invoicing of sales in all divisions, account for all transactions; deposits, and withdrawals of corporate accounts.
  • Maintaining daily balances of Accounts: Payable & Receivables, Issuing of checks for daily company expenses, Coordinate and compile all daily correspondences and billings.
  • Compose memos and formal correspondences, filing and organization of all records: accounting, sales and services.
  • Develop and implement procedures to expedite clerical work flow to provide prompt service.
  • Maintain monthly and quarterly inventory of office and field equipment, wholesale and retail goods.
  • Cleaning of office, maintaining office equipment and schedule of services for office appliances; IBM typewriters, Computer System(s) Xerox Document Center, facsimile machines.
  • Maintaining and coordinating the daily schedule of the General Manager and operations staff.
  • Review and maintain all correspondences incoming and outgoing, ensure timely communication responses.
  • Coordinate all invoices, statements and correspondences for outgoing mail.
  • Fishing Charter Division: Coordinate reservations for fishing charter received from tour agents, direct customers and local community.
  • Prepare and confirm schedule.
  • Prepare all necessary and required information for operations staff prior to next business day.
  • Trucking Division: Set and schedule Job Orders and Special Projects as instructed by the General Manager, advise the operations staff of necessary details required for successful completion of services such as trucking, house moving and special projects.
  • Freight Forwarding: Import and export of goods, commercial, personal effects/household items, preparation of documents required for processing and customs clearance and coordinate schedule for final delivery of cargo.
  • Retail Sales Division: Sales and invoicing of special ordered items.
  • Coordinating orders and specifics from Customers and forwarding to sales department for research and purchasing.
  • Reason for Leaving: Closure of Business.
Administrative Assistant07/1994 － 07/1995AMERICAN RED CROSSHagatna, Guam
  • 1 Year).
  • 40 hours per week; CPR/First Aid Training Div.
  • Clerk; $14,500.00 per Ann-um; Permanent Employment: Mrs.
  • Ruth Childress/Chapter Manager.
  • Maintain the timely schedule for the Guam Chapter's CPR/First Aid Instructor's daily scheduled courses, appointments and events.
  • Type and record all certifications (certificate cards) of individuals whom completed training as dictated by the Chapter Instructor.
  • Input data onto computer database for record keeping.
  • Assist the administrative manager in all clerical duties; filing, typing of memos, and organizing flyers of chapter events and campaigns.
  • Answering of phone calls and directing all inquiries and communications to the proper offices and assisting all divisional offices in all aspects of the American Red Cross.
  • Reason for Leaving: Better Opportunity.
Secretary/Asst. Case Worker06/1992 － 07/1994CATHOLIC SOCIAL SERVICESTamuning, GU
  • 2 Years, 1 Month).
  • 48 hours per week; Homeless Program Secretary/Asst.
  • Case Worker; $15,000.00 per Ann-um; Last Promoted 08-1991; Permanent Employee; Mrs.
  • Josephine Rosario/Program Manager; Tel: 637-8937.
  • Prior responsibilities coincide with promotion.
  • Basic Bookkeeping and accounting of the FEMA Food and Shelter Program - Interview and assessment of all applicants to program, inputting all data of all casework onto computer database, including monthly reports and analysis of program, bi-weekly calculations of accounts pay-ables of program budget, prepare requisitioned orders of supplies and maintenance, prepare weekly menu for daily meals served within the shelter.
  • Yearly preparation of updating and revising formats of documents and applications, answering phone calls, regulate and maintain office and reception area at all times.
  • Runner for all errands needed, receive all reports and data from staff, daily assessment of any problems and report to the Housing Manager.
  • Prepare monthly schedules for staff.
  • Inform and advise all staff of any changes in policies or operations, attend bi-monthly Executive Board meetings, and administer basic clerical services.
Education
1990High School Diploma:GEORGE WASHINGTON HIGH SCHOOLGU
Basic Courses, Mangilao, GU:UNIVERSITY OF GUAM
Certifications

CPR /1ST. AID 

Skills
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Resume Overview

Companies Worked For:

  • TENBATA GUAM, INC
  • AMERICAN RED CROSS
  • CATHOLIC SOCIAL SERVICES

School Attended

  • GEORGE WASHINGTON HIGH SCHOOL
  • UNIVERSITY OF GUAM

Job Titles Held:

  • Coordinator / Administrative Assistant /Accounting Clerk
  • Administrative Assistant
  • Secretary/Asst. Case Worker

Degrees

  • 1990 High School Diploma : GEORGE WASHINGTON HIGH SCHOOL
    Basic Courses, Mangilao, GU : UNIVERSITY OF GUAM

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