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Contract Oversight Specialist Resume Example

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CONTRACT OVERSIGHT SPECIALIST
Professional Summary

Self-motivated, honest, reliable, quick starter with strong computer and administrative skills. Administrative skills conduct of prioritizing and organizing workloads to meet strict deadlines and support staff and maintain strong working relationships with management, staff, internal and external groups. Have the ability to communicate sensitive information on a need to know basis.

Work History
Contract Oversight Specialist, 02/2021 to CurrentCompany Name - City, State
  • Prepare contract solicitation requirement packages, draft performance work statements (PWS) and industry analysis.
  • Prepare independent government cost estimate, regular approval of invoices and advise with program office the acceptance of deliverables.
  • Serve as the point of contact for PIH staff on matters regarding, but not limited to, the identification of procurement and contract requirements, development of Requests for Contract Services, Requests for Proposals, and provides assistance in the resolution of problems.
  • Assess areas of service concerns and develop improvement plans with program offices.
  • Manage and exercise oversight in planning, monitoring, and providing support on procurement activities such as the costs, scheduling, and performance parameters of all contracts initiated by PIH to include task orders.
  • Participate in establishing performance standards and guidelines for on-board procurement and contract oversight staff, assisting in monitoring contractor performance and taking corrective action where necessary.
  • Assist PIH program staff in identifying contracting needs and other documentation for submission to PIH approving officials and other offices within the Department; establishing contractor monitoring strategies, as well as other support services essential to the advancement of PIH procurement needs.
  • Perform market research for anticipated procurement actions.
  • Conduct IAT meetings with program office.
  • Assist with preparation of FITARA memorandums, Procurement Summary reports, Quality Assurance Surveillance Plans (QASP) ,CPARS evaluations, Budget Forms, Section 508 compliance form memorandums and Program Manager Nomination Memorandums.
  • Maintain training and ensuring job certifications are up to date.
Procurement Liaison Specialist, 05/2011 to 02/2021Company Name - City, State
  • Perform pre-award functions for procurement involving complex contracts for highly specialized, new or innovative equipment and services.
  • Ensure appropriate funding and required waivers, certifications, approvals and compliance have been obtained for purchase requests.
  • Coordinate with responsible officials to obtain funding, waivers, certifications, and approvals that are lacking.
  • Select contract types, methods of solicitation and options.
  • Determine options, milestones, and sources to be solicited.
  • Develop and issue solicitations with appropriate provisions, well-defined statements of work, and appropriate award factors.
  • Resolve and disposition contract audit recommendations in a timely manner, while fully protecting the Division's dispositions.
  • Evaluate responses to solicitations.
  • Including price reasonableness, adequacy of competition, compliance with solicitations, and probability of meeting requirements.
  • Negotiate prices, terms, and conditions.
  • Prepare established contracts within PRISM.
  • Prepares price negotiation memoranda.
  • Make awards consistent with established award factors.
  • Prepare award documentation, including delineation of responsibilities of contractor.
  • Provide guidance to Division wide employees.
  • Serve as point of contact for assigned procurement requirements.
  • Administer complex contracts for procurement of equipment and services.
  • Determine milestones to administer assigned contracts.
  • Monitors contractor's performance for compliance with terms and conditions of contracts.
  • Issue delivery orders as provided in required contracts.
  • Determine extent to which subcontracting plans comply with regulatory guidelines.
  • Monitor subcontracting for compliance with plans.
  • Issue consents to subcontract.
  • Request and evaluate proposals.
  • Perform cost and price analysis.
  • Assure compliance with cost accounting standards.
  • Identifies potential funding and production problems and initiates remedial or corrective actions.
  • Resolve and disposition contract audit recommendations in a timely manner, while fully protecting the Division's interest.
  • Negotiate proposals and executes modifications; documents actions.
  • Provide guidance to lower level employees.
  • Serve as point of contact for- assigned contracts.
  • Conduct studies and analyses of Division needs in the areas of automated litigation support, IT equipment, and consumable supplies, and formulates appropriate acquisition recommendations.
  • Perform research and submit proposals for achieving procedural improvements and cost efficiencies in Division purchasing methods.
  • Coordinate the planning, funding, preparation and awarding of major contracts for equipment and professional services, particularly in the areas of information technology (IT) and automated litigation support.
  • In this capacity, work closely with Antitrust supervisors, technical specialists and consult with JMD when necessary.
  • Assist in developing technical specifications and work statements and drafting other contract provisions, preparing requisitions and requests for quotations (RFQs) request for information (RFIs) and drafting source justification on statements.
  • Coordinate the acquisition of IT-related equipment, supplies and maintenance services.
  • Serve as Division expert and renders advice and guidance to Division managers and operating professionals on matters relating to the contracting and retention of fact and expert witnesses.
  • Review all documentation submitted relevant to the acquisition of expert witness services to ensure conformance with applicable regulations and Division and Department procedures, policies and guidelines.
  • Coordinate the approval, funding and awarding of expert witness agreements and monitors the review and payment of witness Invoices.
  • Serve as Division expert and render advice and guidance to section and field office personnel on matters relating to equipment needs and usage, personal property inventory management, and maintenance agreements.
  • Initiate, coordinate, and monitor the preparation and distribution of purchase/delivery orders and requisitions for supply items, services, and office equipment, leases, purchases and maintenance.
  • Review and interpret contract provisions.
  • Distribute and phase supply and material support in order that Division mission requirements may be accomplished.
  • Monitor the processing status of requisitions submitted to various offices within JMD to ensure that contracts, contract modifications and simplified acquisition purchase orders are awarded in a timely manner.
  • Maintain liaison with contractor and supplier firms under established contracts and purchase orders on matters pertaining to the scheduling, availability and delivery of requested items and services.
  • Effectively support the Division's small business goals for small business, small disadvantage, women-owned, service disabled veteran owned, and HUB Zone for primary contracts and subcontracts.
  • Regularly enter data in FPDS-NG for all procurement contracts over $10,000.
  • Serve as Division (CPARS) Assessing Official, ensuring the Division is in compliance with the regulations.
  • Contact all necessary technical point of contacts for feedback of past performance in order to accurately entering data for contract actions where past performance information is required to be reported.
  • Provide training and serve as Purchase Card Approving official for Division wide government purchase card holders while monitoring all transactions made via government credit card.
  • Demonstrate courtesy and professionalism in dealing with all Division staff members and vendors.
  • Attend all required training to maintain Contracting Officer Warrant and Purchase Card.
  • Perform other related duties as required.
Program Management Specialist, 02/2010 to 05/2011Company Name - City, State
  • Researched regulations and other pertinent directives for answers to questions prior to consulting with the supervisor or higher-grade employee.
  • Successfully completed required formal and on the-the-job training, and demonstrates a progressive ability to independently accomplish assignments.
  • Performed routine tasks involving property management coordination and control for the local inventory management program.
  • Monitored and assigns block activities, develop requirements for assigned IT items and updating property on a periodic basis.
  • Assisted in conducting personnel security interviews and forward the investigation information to the proper investigative authority.
  • Processed all assigned contractors hired within the Antitrust Division.
  • Processed fingerprint cards using the Live Scan Fingerprint system; name check; counseling contractors on debt issues; credit checks; and voucher/reference checks.
  • Programmed HSPD-12 card keys, activates and maintain records of keys for employees and contractors.
  • Ensured that card keys readers are working properly and contact service department when issues occur.
  • Issued and maintains records of Kastle keys and database cards.
  • Ensured NCIC checks or fingerprint.
Education
Associate of Science, Information Technology, Computer Network Systems, 06/2011
ITT Technical Institute - City
High School Diploma, 2005
Frank W. Ballou High School - City
Certifications
  • CPR/AED/ First Aid Certified
  • FAC-C Level I Certified
  • COR Level II Certified
Skills
  • Microsoft Office Suite
  • Lotus
  • Linux
  • Adobe
  • Vendor relationship management
  • Contract and Price negotiation
  • Data Management
  • Relationship-Building
  • Written Communication
  • Supply chain planning
  • Effective communication
  • Planning and Coordination
  • Analytical skills
  • Teamwork
  • UFMS Proficient
  • FPDS-NG Proficient
  • CPARS Proficient
  • Training
  • Customer Service
  • Critical thinking
  • Detail-oriented
  • Multitasking abilities
  • ARRT Acquisition Requirements Roadmap Tool
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Resume Overview

School Attended

  • ITT Technical Institute
  • Frank W. Ballou High School

Job Titles Held:

  • Contract Oversight Specialist
  • Procurement Liaison Specialist
  • Program Management Specialist

Degrees

  • Associate of Science , Information Technology, Computer Network Systems 06/2011
    High School Diploma , 2005

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