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  • CONFIDENTIAL FILE CLERK HCVP
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CONFIDENTIAL FILE CLERK HCVP Resume Example

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CONFIDENTIAL FILE CLERK HCVP
Skills
  • Business correspondence
  • Filing and data archiving
  • Quality assurance
  • Team building
  • Executive presentation development
  • Meeting minutes
  • Attention to detail
  • Project planning
  • Critical thinking
  • Report development
  • Excellent communication skills
  • Database management
  • Articulate and well-spoken
  • Customer service-oriented
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Certified in 10-key
  • Pleasant demeanor
  • Employee training and development
  • Spreadsheet management
  • Critical thinker
  • Travel administration
  • Conference planning
  • Works well under pressure

  • Budgeting and finance specialist
  • Conflict resolution
  • 70 WPM typing speed
  • Team player
  • Organized
  • Goal-oriented
  • Reliable
  • PowerPoint presentations
  • Excellent interpersonal skills
  • Exceptional attention to detail
  • Efficient multi-tasker
  • Consistently meet goals
  • Deadline-oriented
  • Articulate and well-spoken
  • Certified in 10-key
Work History
CONFIDENTIAL FILE CLERK HCVP, 08/2013 to Current
Company Name – City, State
  • Responsible for ensuring that Housing Authority electronic and paper files are maintained, stored, secured and recommended for destruction in accordance with HUD, EIV and Housing Authority policies and regulations; locates, distributes and records Housing Authority electronic and paper files, records and materials requested by authorized users; adds new materials to files, and creates new files when necessary; answers questions concerning records and files; locates and retrieves files and information from files in response to requests from authorized users; maintains logs and records of materials filed or removed from file rooms; maintains log of entry and departure times and dates of persons into restricted file areas; recommends improvements to modify and improve filing systems, or implementation of new filing systems; clearly explains expectations to assistants regarding proper filing procedures in accordance with policy and procedure; performs periodic inspection of materials or files in order to ensure correct placement, legibility, and proper condition; scan or read incoming materials in order to determine how and where they should be classified or filed; sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order; track materials removed from files in order to ensure that borrowed files are returned; convert documents to electronic format for storage and retrieval; design forms related to filing systems to ensure tracking, placement, ect.; gather materials to be filed from departments and employees; perform general office duties such as typing, operating office machines, and sorting mail; performs other duties as assigned; understands, and interprets policies, regulations, and procedures as set forth by the Authority's Agency Plan and HUD; plans, establishes, monitors, and achieves departmental objectives.
ADMINISTRATIVE MANAGER, 09/2009 to 04/2013
Company Name – City, State
  • Supervisor: John Journagan, Owner, 209-951-4445 Duties Included: Organizing, prioritizing managements' concerns, supervising clerical assistants' duties, managing; schedules and calendars; preparing and distributing correspondences, statistical reports, tables, presentations; planning and making available all materials for meetings and events, preparing agendas, participating, recording, distributing meeting minutes; providing customer service and support, addressing warranty claims, review blueprints, resolving employee, contractor and customer issues; providing marketing assistance; authorizing and managing; contracts for equipment, vendors, and contractors; managing and maintaining all Company and employee files; authorizing and managing employee leave of absences and vacations; monitoring budget, controlling accounts receivable, accounts payable, procurement card activity, expense accounts; approving requisitions and controlling inventory of materials, supplies and equipment; updating Company website and social media information; continually improving upon practices, policies, and services.
  • Recognition and Achievements: Created policy, rules and procedures manual to lead, organize, and communicate expectations to all employees, vendors, contractors.
  • Increased efficiencies through producing Company standard documents, templates for invoices, contracts, Company letterhead, and business cards; created routine and specialized reports to better analyze and monitor expenses and customer projects.
  • Created and maintained electronic and hardcopy file and records system, allowing for the ease of locating and tracking of Company information.
  • Played major role in the on-time and under budget completion of numerous residential and commercial projects.
  • Developed and worked effectively to build strong business relations with clientele, colleagues, vendors and contractors.
  • Maximized productivity of installation teams through ensuring availability of materials and equipment; created status reports for project managers allowing improved tracking of hours worked and levels of completion status.
ADMINISTRATIVE ASSOCIATE, 02/1996 to 04/2004
Company Name – City, State

Reported directly managed, organized and supported the administrative concerns and functions for the California Division General Manager, Director of Administration, 40+ Division management team stationed among 7 Division terminal locations; organized schedules and calendars, supervised clerical assistants, acted as liaison, built and maintained excellent rapport with all levels of management, employees, business and union leaders, state and federal agency representatives; created standard and specialized business correspondences, general orders, notices, instructions, FRA, budget and accident/incident statistical reports, charts, tables, and presentations; managed employee formal investigations, transcribed depositions, recommended discipline handling, prepared employee notifications and appeals per applicable union agreement/s; prepared agendas, participated and recorded minutes for staff meetings, SACP meetings, safety summit meetings; monitored, recorded and ensured handling of issues reported on the Division safety hotline; monitored Division and terminal operating budgets, authorized employee expense accounts, procurement and travel card activity, issued station drafts and purchase orders, DOT and FRA random drug and alcohol testing, maintained and updated administrative manuals, General Orders, Superintendent's Notices, GCOR Rule Books, advised and ensured proper handling of Corporate and Division policies; prepared and made available materials, equipment, travel itineraries and accommodations for staff meetings and special events; controlled and maintained employee personnel files, authorize employee and management leave of absences and vacations; authorized requisitions and controlled inventory; managed and approved facility leases, vendor contracts, ensuring all necessary insurance requirements; maintained Division website, Division phone lists, updated and ensured accurate Division contact information in Company phonebook.

  • Recognition and Achievements: Addressed increase of word processing requests by creating Division standard templates to be used by Division staff.
  • Recognized for my participation in California Division Safety Assurance and Compliance Program, a program involving the combined efforts of railway union officials, federal and state regulatory agencies.
  • Researched and properly applied A/P invoices totally over $100,000 paid against incorrect budgets.
  • Recognized at the corporate level for creating statistical reports which aided Division management to better identify and manage employee rule violations, derailments, and injuries.
  • Ultimately, was given the opportunity to train counterparts to implement of their respective divisions.
  • Assisted in creating first Division webpage, updated and ensured accuracy of information, employee recognition, and all other important Division and Company news.
Professional Summary
To contribute my 10-plus year career as an executive level administrative professional to the position of Administrative Assistant III, posting number 201300291P, with the University of the Pacific. Manages and executes a broad range of executive level administrative and general clerical duties; organizes, prioritizes, and accurately completes multiple duties and projects while meeting challenging deadlines; demonstrates professionalism and promotes organizational vision and values; welcomes a diverse work environment and community Effective collaboration and leadership abilities; supervisory and training experience, clearly presents goals and ideas to individuals and workgroups Builds and maintains professional relationships with staff, community, and all levels of management
Education
Associate of Applied Science: Business Administration, 1993
SAN JOAQUIN DELTA COLLEGE - City, State

  • Coursework in Business Administration, Accounting and Architecture
1 1995
MTI BUSINESS COLLEGE - City, State
GPA: GPA: 4.0
    GPA: 4.0 Keyboarding/Typing Business Math Accounting Business Communications Office Management Data Entry Data Base Concepts and Management Computer Literacy Operating Systems Spreadsheets Computer Software Applications Word Processing Business Machines Transcription

Diploma: General Education, 1 1992
LODI SCHOOL FOR ADULTS -
General Education
Workplace Harassment - August 2013 Community Information Systems Security Awareness - August 2013 Resolving Customer Complaints - August 2014 Managing Others Successfully - 1999, 2002 Diversity Training - August 2013 Sexual Harassment Training - August 2013, 2014 Drug and Alcohol Training - 1998, 2004 Adobe DreamWeaver - 2003 Advanced Microsoft Office Suite 2003 - 2003 :
  • Continuing education in [Topic]
Skills
Accounting, accounts payable, accounts receivable, administrative, Adobe, Adobe Acrobat, A/P, as set, Asset Management, Agency, budgets, Budget, business cards, Business Communications, business correspondence, charts, clerical, Computer Literacy, content, contracts, clientele, customer service, Data Entry, Data Base, DreamWeaver, special events, filing, financial, forms, forth, General Manager, general office duties, graphs, Information Systems, insurance, inventory, Keyboarding, Director, Managing, marketing, materials, Math, meetings, Access, Microsoft Access, Microsoft Excel, Excel, mail, Microsoft Office Suite, Microsoft Outlook, Outlook, Microsoft PowerPoint, PowerPoint, Microsoft Project, Microsoft Publisher, Word, Microsoft Word, monitors, Enterprise, office machines, office equipment, Office Management, Operating Systems, Organizing, Adobe PageMaker, personnel, policies, presentations, printer, procurement, producing, Project Management, rapport, read, recording, Safety, Spreadsheets, summit, Supervisor, supervising, tables, phone, Transcription, troubleshoot, Typing, 70 wpm, verbal communication skills, website, Word Processing, written
Additional Information
  • Administrative Professional - Qualified, Experienced, Committed to Excellence
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Resume Overview

School Attended

  • SAN JOAQUIN DELTA COLLEGE
  • MTI BUSINESS COLLEGE
  • LODI SCHOOL FOR ADULTS

Job Titles Held:

  • CONFIDENTIAL FILE CLERK HCVP
  • ADMINISTRATIVE MANAGER
  • ADMINISTRATIVE ASSOCIATE

Degrees

  • Associate of Applied Science : Business Administration , 1993
    1 1995
    Diploma : General Education , 1 1992
    Workplace Harassment - August 2013 Community Information Systems Security Awareness - August 2013 Resolving Customer Complaints - August 2014 Managing Others Successfully - 1999, 2002 Diversity Training - August 2013 Sexual Harassment Training - August 2013, 2014 Drug and Alcohol Training - 1998, 2004 Adobe DreamWeaver - 2003 Advanced Microsoft Office Suite 2003 - 2003 :

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