Chief of Staff/Executive Office Administrator Resume Example

Provide superior executive support to the Dean of the College for Public Health and Social Justice

• Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
• Supported marketing and advertising efforts by creating marketing materials such as email blasts and special messages from the Dean.
• Managed Dean's personal and generic mailbox by prioritizing and responding to emails of high importance.
• Managed Faculty Promotion & Tenure process to ensure dossiers were prepared without error and administered to Office of Rank and Tenure for review.
• Verbally communicated a wide variety of information to multiple audiences, prepared and distributed minutes of bi-weekly leadership meetings, reviewed, proofread correspondence for Dean's signature or approval
• Conducted required research, documentation and reports for executive team, board members and stakeholders.
• Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
• Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
• Planned and executed faculty and staff meetings, lunches and special events for groups of 20 + employees.

Provide superior high level executive to the President of the University

• Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
• Managed President's group mailbox, which included preparation of responses to letters and e-mails from faculty, staff, students, and stakeholders with staff writer; with input as needed from the Chief of Staff and/or President. Reviewed, proofread and formatted correspondence for the President's signature or approval.
• Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
• Facilitated accurate schedule management and event coordination for Presidential VIP receptions, dinners, and commencement ceremony.
• Organized and scheduled quarterly meetings with leaders and global stakeholders using video teleconference.
• Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
• Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
• Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.

Provide superior executive level support to the Vice President/Chief of Staff and Board of Trustees

• Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting Board of Trustees.
• Managed multiple email accounts including trustee group account and database. Oversaw special event calendars for Board of Trustees, factoring availability when scheduling quarterly meetings and VIP events.
• Implemented the transition of Trustee Board books from hardcopy to secure electronic version
• Orchestrated Board of Trustees meetings and created agendas and meeting materials.
• Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
• Conducted required research, documentation and reports for executive team, board members and stakeholders.